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Setting precise guidelines

From: InDesign CS3 One-on-One: Style Sheets

Video: Setting precise guidelines

As promised, in this exercise, I am going to show you how to set up some guidelines to mark exactly how our Auto Numbers should be aligned and we are going to do this in a very precise way. I could just grab a guideline from the vertical ruler and slop it in there and just say, "Well, right about there, at this point we are aligning with the period after the 10, so that's about where my 9 needs to be aligned as well." The problem is I have no idea where that really is and when I go to modify my Step Style then I need to be able to enter exact numbers and I don't have any frame of reference for this location.

Setting precise guidelines

As promised, in this exercise, I am going to show you how to set up some guidelines to mark exactly how our Auto Numbers should be aligned and we are going to do this in a very precise way. I could just grab a guideline from the vertical ruler and slop it in there and just say, "Well, right about there, at this point we are aligning with the period after the 10, so that's about where my 9 needs to be aligned as well." The problem is I have no idea where that really is and when I go to modify my Step Style then I need to be able to enter exact numbers and I don't have any frame of reference for this location.

So let's go ahead and give ourselves a frame of reference. Does that make sense? I will go ahead and delete that guide just by pressing the Backspace key. What I am going to do is I am going to identify this point right there as the location for a guide, then I am going to identify exactly the point at which all of these lines line up with each other as a point for another guide and then we will locate a third guide basically, with precise reference to the second guide. You will see, but that's going to give us exactly a sense of where this needs to be. So step number one is to check how this text right here is aligned.

I am going to go ahead and double click in it in order to activate the text and if you are looking at the Paragraph options up here in the Control palette, you would go ahead and switch from A to this little paragraph icon right there. I have also given you keyboard shortcut with my Deke keys to switch back and forth between those and that's the F4 key. It will switch you back and forth. InDesign ships with its own keyboard shortcut that's more elaborate and I just think F4 is easier. Now notice up here these options, notice that we have a First Line Indent of 1p6 which is 1 pica 6 points incidentally.

I can replace it with 0.25in like that which is 0.25 inches or I can do 0.25". It's hard to see but that's a double quote character and then if I press Tab, it's going to get replaced with 1p6 because they are exactly the same thing. Now this guy down here says -1p6 so basically, it means all of the rows inside of this paragraph are aligning 1p6 that is one quarter inch in from this guideline, this violet guideline right there, that column guide.

Alright, so let's go ahead and get the black arrow tool, click off the text to make it inactive, I am going to drag a vertical guide from the vertical ruler on the left hand side of the document over to the second violet guideline, this guy right there, the one right next to the 9 and release. Your guide, if things are set up the way they are set up for me and I believe they are because I have established all the new guides inside of the document as being orange. This new guide should show up as dark blue and the reason is that's the inverted version of orange. If I click off the guide, it's orange, if I click on it; it turns an inverted color which is dark blue there.

Alright, I want to make sure the guide is dark blue, that indicates it's selected and I want to move the guideline in exactly 1p6 points or if you prefer, one quarter inch. Now I don't know exactly how far that's going to be. I could try to watch the rulers except look at my little tick mark up there; that dotted tick mark. It's not aligned exactly with any of the ruler tick marks. So what I need to do instead is I just need to pay attention to the X value up here in the Control palette. Currently, it says 16p7.2 so what I need to do is add 1p6 to 16p7.2 so I whip out my calculator, right? No, you have InDesign do the math for you.

Enter a plus (+) character. Ah, ain't that nice? We are just going to add 0.25". I can even add a different unit of measure. So 0.25" so you press Shift and the quote key for a double quote character, that's inches, or if you prefer you could enter in like that, either way it's going to work for you and rather than pressing the Enter key which will move the guide, that would be the Return key on the Mac, that will move the guide to this different location. I want to keep it there at its original location as well. So I want to clone the guide.

I want to do that modification and I will enter that same thing plus 0.25" and then I will press Alt+Enter or option Return on the Mac in order to clone that guide to the new location. Alright, so now that we have done that, I want to create another clone of the guide that has just nudged in, let's go ahead and scroll down here to the point where a period occurs after a double digit number. So to roughly, this location here, just a little bit right of the period and I am going to do that.

Again, I want to be very precise here. I am going to do this by pressing Ctrl+C, Ctrl+V. what I just did, that's Command+C, Command+V on the Mac. I just copied and pasted a new copy of the guide just in that same location. So you can see if I move it off here, I have now got two guides at that one location. I will go ahead and Undo that movement. Make sure that you have a dark blue guide indicating that it's selected. Now press the left arrow key a few times and count as you do it. I am going to press the left arrow key, one, two, three, four, five times.

Five times, pressing the left arrow key moves that ruler guide, that vertical guideline there five points to the right because by default, InDesign nudges selected items one point at a time, one point per every press of an arrow key. So I now know that this guy is five points inward. That's where I want it to be. So that's good. Now I have a frame of reference, don't you see? Now I will go ahead and scroll down to the bottom of the page. I want to grab all three of these guides, I am going to marquee around them down here at the bottom of the page and I am doing that at the bottom of the page so that I can make sure I am only marqueeing the guides, not objects.

So I will select those three guides, Ctrl+C, Ctrl+V again, that's Command+C, Command+V again that pastes new copies of the guides to that location; all three of them together and then I will drag those guides over to the right, all the way to the right hand page. Notice, I am dragging by the way from the leftmost guide, I will drag over here so it snaps into alignment with the left edge of the right hand page like so and now I know where the number one needs to be as well. So I have got guides on both pages that are marking exactly, where the numbers need to align.

We are going to implement that alignment, all that work, but its precise work and hopefully, you learned a thing or two about doing math in InDesign and of course, moving guidelines around. That work will service well as we actually align the numbers ever so precisely of course, in the next exercise.

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This video is part of

Image for InDesign CS3 One-on-One: Style Sheets
InDesign CS3 One-on-One: Style Sheets

89 video lessons · 10976 viewers

Deke McClelland
Author

 
Expand all | Collapse all
  1. 49m 7s
    1. How style automation works and why every file needs it
      2m 26s
    2. Installing the DekeKeys shortcuts
      3m 58s
    3. Meet the Eyedropper tool
      5m 43s
    4. Using the "loaded" Eyedropper
      2m 23s
    5. Loading new attributes
      1m 33s
    6. Lifting some attributes (and not others)
      4m 19s
    7. Eyedropper FYIs
      4m 51s
    8. The five kinds of style sheets
      3m 16s
    9. Meet the paragraph style
      2m 46s
    10. Applying the Find/Change command
      3m 41s
    11. The style sheet domino effect
      4m 10s
    12. Meet the object style
      4m 19s
    13. Appending a paragraph style to an object style
      2m 5s
    14. The power of the local override
      3m 37s
  2. 30m 5s
    1. The most common and useful style sheet
      40s
    2. Creating a paragraph style
      3m 57s
    3. The Paragraph Style Options dialog box
      3m 56s
    4. Assigning a keypad shortcut
      3m 9s
    5. The better way to create a style
      1m 30s
    6. Basing one style on another
      3m 16s
    7. Assigning a Next Style setting
      2m 31s
    8. Creating a closed style loop
      1m 40s
    9. Using the Quick Apply function
      3m 30s
    10. Formatting an entire story in one click
      2m 43s
    11. Auto-formatting as you type
      3m 13s
  3. 20m 44s
    1. Style sheets are dynamic
      39s
    2. Changing the font for multiple style sheets
      4m 29s
    3. Updating a shared attribute
      2m 24s
    4. Type style, skew, and tracking
      4m 12s
    5. Clearing and integrating local overrides
      3m 6s
    6. Removing widows with Balance Ragged Lines
      2m 47s
    7. Additional tricks for clearing overrides
      3m 7s
  4. 35m 13s
    1. Styling words, numbers, and symbols
      1m 16s
    2. Organizing style sheets
      6m 14s
    3. Character styles protect overrides
      5m 21s
    4. Creating a character style
      3m 44s
    5. Prioritizing style sheet shortcuts
      5m 24s
    6. Applying your new character style
      2m 51s
    7. Updating two styles in one pass
      4m 24s
    8. When in doubt, be obsessive
      5m 59s
  5. 1h 17m
    1. Character styles on steroids
      1m 15s
    2. Repeating style elements
      4m 0s
    3. Establishing a nested style
      3m 32s
    4. Setting the range of a nested style
      4m 3s
    5. Troubleshooting the nested range
      6m 49s
    6. Assigning automatic numbers
      2m 13s
    7. Assigning automatic bullets
      4m 49s
    8. Starting and restarting numbered sequences
      4m 16s
    9. Nesting a number or bullet style
      4m 45s
    10. Setting precise guidelines
      6m 24s
    11. Right-aligning numbers
      7m 31s
    12. Center-aligning bullets
      4m 10s
    13. Auto-numbering figures
      3m 0s
    14. Creating a custom Number setting
      4m 18s
    15. Specifying a chapter number
      3m 9s
    16. Numbering across threaded frames
      4m 5s
    17. Using a "list" to number across stories
      4m 29s
    18. What you can and can't do
      4m 37s
  6. 53m 18s
    1. If you make tables, listen up
      1m 1s
    2. A tale of two tables: Introducing the document
      2m 15s
    3. Creating a cell style
      5m 8s
    4. Adjusting the Inset values
      3m 37s
    5. Formatting the body of a table
      4m 22s
    6. Creating and applying column styles
      5m 32s
    7. Creating an all-inclusive table style
      4m 42s
    8. Converting and styling a table
      4m 49s
    9. Fixing formatting errors
      4m 21s
    10. Fixing row height and column width
      5m 25s
    11. An argument for independent cell styles
      2m 33s
    12. Making a dependent cell style
      3m 26s
    13. Selectively applying a cell style
      6m 7s
  7. 1h 10m
    1. The convergence of very nearly everything
      1m 18s
    2. Updating a style from the Find Font command
      4m 24s
    3. Step, Repeat, and Distribute
      4m 57s
    4. Adding text; removing style
      3m 3s
    5. Object-level formatting attributes
      3m 48s
    6. Creating an object style
      3m 43s
    7. Creating paired paragraph styles
      6m 28s
    8. Nesting paired paragraph styles
      3m 9s
    9. Inline and above line graphics
      5m 19s
    10. Creating an anchored object
      6m 29s
    11. Viewing frames and threads
      3m 52s
    12. Creating an anchored object style
      3m 48s
    13. Establishing anchored object defaults
      3m 44s
    14. Problems? Fit the frame to the contents
      4m 35s
    15. Employing a highly selective object style
      5m 27s
    16. The best way to anchor objects
      2m 23s
    17. Moving and anchoring text and objects
      4m 4s
  8. 1m 7s
    1. Goodbye
      1m 7s

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