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David Blatner brings his knowledge of and passion for InDesign to the latest release of this state-of-the-art publishing program, showing how to harness its power and functionality. InDesign CS4 Beyond the Basics covers the process of publishing with an eye on the program's latest nuances: optimizing page layouts, automating InDesign with Data Merge and XML, exploring interactive documents (including making movies), and exporting publications to a variety of formats. Exercise files accompany the course.
Sometimes you have an object on your page that you want to see on screen, but you don't want it to print. For example, maybe you suspect that this image is corrupted and it's causing your whole document not to print. Well, you can turn off printing for that object by itself by going to the Attributes panel in the Window menu. Attributes has a feature called Nonprinting, and I will select on the page and simply turn on the Nonprinting checkbox. Now that image will not export to a PDF, it won't print, if as though it's not there at all. I can see that by going into Preview mode.
Remember the Preview mode; in this case I will choose it from the Application Bar at the top here, Preview mode hides all non printing objects. So your guides disappear, anything that's bleeding off inside of a page is trimmed down and we see just what's going to be in final output and in this case we can see that image is not there because it's non-printing. I can still select it and in this case I will turn off Nonprinting and we can see that now it will print. I will press W to come out of Preview mode and one of my favorite uses for non printing objects is leaving notes for other people who might be working on this document.
For example, I will just drag out of text frame here and say, what do you think of this design? I can make that bigger using keyboard shortcuts and maybe make that fit there, something like that. Now I am going to fill this, I will hit Esc to select the object itself, go to the Swatches panel and I will fill it maybe with, let's say, 30% yellow and I will put it up here on top of my text layer so I can drop it over anywhere I want on my page. It has no Text Wrap so it won't cause any reflow of text underneath it and it sits on top of everything else, but it will print. It's just a little note and I want people to see it, but I don't want it to print.
So while it's selected, I will turn on the Nonprinting checkbox. Now it's a note that only shows up on screen. Hit W and it disappears, hit W again and it comes back. Another way to make objects non-printing is to put them on a non-printing layer. I will open the Layers panel and I will Option-click or Alt-click on the New Layer button, which gives me the New Layer options, and I will call this my notes layer and I am going to turn off the Print Layer checkbox. When that checkbox is turned off, the notes layer will not print. You can see that it's set in italic in the Layers panel here, just indicating that is a non printing layer.
Now anything that goes on that layer will not print. I will go ahead and select those four objects, drag them up on to my notes layer, and now when I go into Preview mode, they are gone. Come out of Preview mode and they are still there. So they are still in the document, but they will not print or show up in the final PDF. By the way, I should point out that you can set a non-printing status here in the Attributes panel for an image separately from its frame. This really drives people crazy sometimes because they will have an image that won't print; the frame will print but the image won't. It's because somehow the image has become non-printing inside of the frame. It's rare, but it is something to watch out for.
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