InDesign CS4 Beyond the Basics
Illustration by Don Barnett

Setting non-printing objects


From:

InDesign CS4 Beyond the Basics

with David Blatner

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Video: Setting non-printing objects

Sometimes you have an object on your page that you want to see on screen, but you don't want it to print. For example, maybe you suspect that this image is corrupted and it's causing your whole document not to print. Well, you can turn off printing for that object by itself by going to the Attributes panel in the Window menu. Attributes has a feature called Nonprinting, and I will select on the page and simply turn on the Nonprinting checkbox. Now that image will not export to a PDF, it won't print, if as though it's not there at all. I can see that by going into Preview mode.
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  1. 2m 11s
    1. Welcome
      1m 3s
    2. Using the exercise files
      1m 8s
  2. 25m 16s
    1. Reviewing Control panel shortcuts
      8m 34s
    2. Managing panels
      6m 14s
    3. Letting InDesign do the math
      2m 52s
    4. Using Selection tool clicks
      1m 39s
    5. Using Quick Apply shortcuts
      3m 2s
    6. Setting up context shortcuts
      2m 55s
  3. 23m 51s
    1. Using column guides
      3m 42s
    2. Formatting and positioning guides
      5m 15s
    3. Setting first baseline options
      5m 30s
    4. Using the Document grid
      3m 13s
    5. Setting bleeds
      3m 3s
    6. Using slugs
      3m 8s
  4. 47m 57s
    1. Shuffling pages (or not)
      2m 47s
    2. Scaling objects to a specific size
      2m 32s
    3. Aligning objects to a page
      4m 41s
    4. Using advanced libraries
      4m 5s
    5. Using advanced anchored objects
      11m 21s
    6. Setting non-printing objects
      3m 10s
    7. Creating notes
      5m 23s
    8. Using Data Merge
      10m 41s
    9. Creating templates
      3m 17s
  5. 39m 32s
    1. Creating polygons and starbursts
      2m 35s
    2. Setting custom stroke styles
      5m 15s
    3. Using advanced effects
      8m 46s
    4. Making masks in InDesign
      4m 10s
    5. Integrating InDesign and Illustrator
      4m 59s
    6. Setting compound paths
      5m 4s
    7. Using advanced clipping paths
      6m 6s
    8. Using advanced image transparency
      2m 37s
  6. 55m 26s
    1. Using advanced text formatting
      5m 37s
    2. Using other languages
      4m 22s
    3. Setting advanced paragraph numbering
      3m 12s
    4. Using GREP to find/change
      6m 54s
    5. Managing glyphs
      5m 6s
    6. Finding and changing glyphs
      2m 39s
    7. Adding footnotes
      7m 57s
    8. Creating outlines
      3m 39s
    9. Setting conditional text
      9m 16s
    10. Creating cross-references
      6m 44s
  7. 33m 4s
    1. Advanced text importing
      7m 50s
    2. Using Apply Next Style
      5m 4s
    3. Advanced text styling
      6m 9s
    4. Setting load styles
      2m 58s
    5. Linking to text files on disk
      4m 1s
    6. Understanding GREP styles
      7m 2s
  8. 1h 4m
    1. Building a multi-document book
      4m 42s
    2. Setting page numbering across books
      7m 54s
    3. Setting chapter numbering
      6m 7s
    4. Using the Section Marker feature
      6m 53s
    5. Creating "Continued On..." numbers
      4m 44s
    6. Synchronizing documents in a book
      5m 41s
    7. Creating a table of contents
      11m 24s
    8. Indexing documents
      7m 25s
    9. Generating an index
      6m 47s
    10. Printing or exporting a book
      3m 10s
  9. 46m 4s
    1. Creating hyperlinks
      12m 53s
    2. Setting bookmarks
      6m 7s
    3. Creating buttons
      11m 16s
    4. Making movies
      8m 24s
    5. Creating sounds
      4m 51s
    6. Setting page transitions
      2m 33s
  10. 25m 59s
    1. Setting up swatch and style defaults
      3m 24s
    2. Using mixed ink colors
      6m 16s
    3. Working with duotones
      4m 23s
    4. Overprinting
      2m 10s
    5. Ink aliasing
      4m 50s
    6. Using the Kuler panel
      4m 56s
  11. 50m 27s
    1. Creating the transparency blend space
      4m 6s
    2. Understanding InDesign color settings
      9m 8s
    3. Assign Profile and Convert to Profile
      3m 26s
    4. Working with RGB images
      7m 54s
    5. Working with CMYK images
      6m 28s
    6. Soft-proofing
      5m 18s
    7. Managing color at print time
      7m 25s
    8. Managing color in a PDF export
      6m 42s
  12. 42m 1s
    1. Embedding preflight profiles
      5m 1s
    2. Using the Transparency Flattener preview
      3m 23s
    3. Reviewing Transparency Flattener settings
      6m 30s
    4. Setting print presets
      3m 35s
    5. Setting PDF presets
      3m 21s
    6. Exporting to XHTML
      7m 42s
    7. Exporting to SWF
      6m 45s
    8. Exporting to XFL
      5m 44s
  13. 25m 58s
    1. Understanding XML and InDesign
      6m 51s
    2. Structuring InDesign content
      4m 17s
    3. Importing XML
      6m 57s
    4. Exporting to XML
      7m 53s
  14. 33s
    1. Goodbye
      33s

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Watch the Online Video Course InDesign CS4 Beyond the Basics
8h 3m Intermediate Dec 05, 2008

Viewers: in countries Watching now:

David Blatner brings his knowledge of and passion for InDesign to the latest release of this state-of-the-art publishing program, showing how to harness its power and functionality. InDesign CS4 Beyond the Basics covers the process of publishing with an eye on the program's latest nuances: optimizing page layouts, automating InDesign with Data Merge and XML, exploring interactive documents (including making movies), and exporting publications to a variety of formats. Exercise files accompany the course.

Topics include:
  • Automating with Data Merge and XML
  • Optimizing page layouts
  • Using advanced effects
  • Creating interactive documents
  • Integrating with Illustrator
Subject:
Design
Software:
InDesign
Author:
David Blatner

Setting non-printing objects

Sometimes you have an object on your page that you want to see on screen, but you don't want it to print. For example, maybe you suspect that this image is corrupted and it's causing your whole document not to print. Well, you can turn off printing for that object by itself by going to the Attributes panel in the Window menu. Attributes has a feature called Nonprinting, and I will select on the page and simply turn on the Nonprinting checkbox. Now that image will not export to a PDF, it won't print, if as though it's not there at all. I can see that by going into Preview mode.

Remember the Preview mode; in this case I will choose it from the Application Bar at the top here, Preview mode hides all non printing objects. So your guides disappear, anything that's bleeding off inside of a page is trimmed down and we see just what's going to be in final output and in this case we can see that image is not there because it's non-printing. I can still select it and in this case I will turn off Nonprinting and we can see that now it will print. I will press W to come out of Preview mode and one of my favorite uses for non printing objects is leaving notes for other people who might be working on this document.

For example, I will just drag out of text frame here and say, what do you think of this design? I can make that bigger using keyboard shortcuts and maybe make that fit there, something like that. Now I am going to fill this, I will hit Esc to select the object itself, go to the Swatches panel and I will fill it maybe with, let's say, 30% yellow and I will put it up here on top of my text layer so I can drop it over anywhere I want on my page. It has no Text Wrap so it won't cause any reflow of text underneath it and it sits on top of everything else, but it will print. It's just a little note and I want people to see it, but I don't want it to print.

So while it's selected, I will turn on the Nonprinting checkbox. Now it's a note that only shows up on screen. Hit W and it disappears, hit W again and it comes back. Another way to make objects non-printing is to put them on a non-printing layer. I will open the Layers panel and I will Option-click or Alt-click on the New Layer button, which gives me the New Layer options, and I will call this my notes layer and I am going to turn off the Print Layer checkbox. When that checkbox is turned off, the notes layer will not print. You can see that it's set in italic in the Layers panel here, just indicating that is a non printing layer.

Now anything that goes on that layer will not print. I will go ahead and select those four objects, drag them up on to my notes layer, and now when I go into Preview mode, they are gone. Come out of Preview mode and they are still there. So they are still in the document, but they will not print or show up in the final PDF. By the way, I should point out that you can set a non-printing status here in the Attributes panel for an image separately from its frame. This really drives people crazy sometimes because they will have an image that won't print; the frame will print but the image won't. It's because somehow the image has become non-printing inside of the frame. It's rare, but it is something to watch out for.

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