Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member

Setting margin and column guides

From: InDesign CS5 Essential Training

Video: Setting margin and column guides

In an earlier movie, we saw that the New Document dialog box lets you set your document's margin and column guides. But what do you do if you need to change your mind later, once it's already created? Or what if you want different margins in different parts of your document? No problem. That's where the Margins and Columns feature underneath the Layout menu comes in. But before you choose this feature, it's important to tell InDesign which pages you want to affect. So I'll not choose that and first I'll come over to the Pages panel and choose which pages I want to affect.

Setting margin and column guides

In an earlier movie, we saw that the New Document dialog box lets you set your document's margin and column guides. But what do you do if you need to change your mind later, once it's already created? Or what if you want different margins in different parts of your document? No problem. That's where the Margins and Columns feature underneath the Layout menu comes in. But before you choose this feature, it's important to tell InDesign which pages you want to affect. So I'll not choose that and first I'll come over to the Pages panel and choose which pages I want to affect.

Here I have pages 16 and 17 selected inside the Pages panel, that's the spread I'm currently looking at. And so if I make a change to Margins and Columns, it will affect only this spread. I can select other pages as well by just clicking on them. For example, I'll click on page 14 and then Shift+Click down on page 19 and that selects all of those pages. So if I go up to the Layout menu and choose Margins and Columns, it will affect all three of these spreads. However, I also noticed that these spreads all have the little letter A, and that A means that these are based on a master page called master page A, up here at the top of the Pages panel.

I'm going to be covering master pages in a later chapter, but I do want to just jump forward for a moment here and tell you that master pages are a great way to set up almost templates for pages to be based on. So anything that changes about a master page will also affect all the pages that they're based on. So in this case, I can click on A-main page, which highlights the master page up at the top of the Pages panel. And if I now go to Layout menu and choose Margins and Columns, it will affect every page in this document that's based on master page A, in other words all of these spreads.

So we can see here that the Top Margin is 1.5 inches down from the top of the page, and the Bottom is almost an inch from the bottom and so on. And each of these numbers are different. You'll also see this little icon here. It's actually a button and if I click that, it will link all of these fields together. In other words, all the numbers, in all of these fields will become the same number. But in general, with Margins, you almost always have a different margin on different sides of the page. So I'm going to leave that unclicked. You can also change the number of columns here at the bottom part of the dialog box here.

So let's go ahead and just make some changes. I'll change the Top Margin to let's say 2 inches and I'll change the Bottom Margin to 2 inches in as well, just for the sake of a demo. And I can't see it on the page yet because my Preview checkbox is not turned on. So I'll turn on the Preview checkbox and now we can see that the page margins have changed at the Top and the Bottom. The magenta lines are the bottom and top margin in my document. I have changed it on the master page and all the document pages, including this spread, have updated. But we'll notice it changed the margin guides but it did not change the objects on the page.

I can do the same thing by changing the Columns. You see now I've got four columns on the page instead of five, but it does not change anything on the page. That is because the Enable Layout Adjustment checkbox was turned off. By default, this checkbox is turned off so you don't get yourself into trouble. Because if you do turn it on, it's going to start moving stuff all over your page and it could really mess up your layout. So you have to use Layout Adjustment very carefully. Now, in fact I'm going to cancel out of this and I'm going to not make this change to the whole master page. I'm only going to affect this one page just by clicking on the numbers in the Pages panel here.

I don't like applying Layout Adjustment to a master page generally because it'll affect so many objects in my document, I don't know what's going to go wrong. So let's go ahead and do it just to this one spread. I'll go to Layout, Margins and Columns, I'll turn on Layout Adjustment this time, and you'll see because the Preview checkbox is turned on that the Layout will change. I'll go ahead and change this to 2 inches, I'll hit tab, and now the margins changed and the objects changed, some of these text frames changed. Now some did and some did not. What's the difference? This text frame over here changed because it was touching the margin.

In other words, Layout Adjustment only affects frames, or objects on the page, that are touching the margins or touching the column guides. I'll go ahead and change the number of columns here to 4 and you can see that some objects changed and some did not. This frame here changed. It got wider, because it was touching a Column guide. So when I changed the number of columns, it got stretched out. On other hand, this object down here had no change at all because it went all the way out to the edge of the page. It was not affected by the change in the column guides at all.

These text frames were touching the columns guides, so they were affected. You get the idea here. The system is if it's touching a guide, it will be affected by a layout adjustment. If it's not touching a guide, then it won't. Let's go ahead and make another change here, maybe move this up a little bit, maybe that was a little bit too far down. I'll type 1.75 inches, hit Tab to take it effect, and you can see that it's moved back up. I'll click OK and we can see that this document is looking pretty good, but there are clearly some things that I'm going to need to clean up. It's not perfect. In my experience, Layout Adjustment does a pretty good job, but it's far from perfect.

You almost always need to go back and change things a little here, a little there, to make it work with the new Margins, the new Columns. So proof your documents carefully after each change you make. Fortunately, most of the time, at least for simple documents, it does just fine.

Show transcript

This video is part of

Image for InDesign CS5 Essential Training
InDesign CS5 Essential Training

135 video lessons · 89815 viewers

David Blatner
Author

 
Expand all | Collapse all
  1. 5m 50s
    1. Welcome
      1m 33s
    2. What is InDesign CS5?
      2m 26s
    3. Using the exercise files
      1m 51s
  2. 54m 49s
    1. Understanding the Application window
      6m 0s
    2. Navigating pages
      6m 39s
    3. Zooming and magnifying
      6m 57s
    4. Managing more than one document window
      3m 36s
    5. Setting rulers and measurements
      2m 9s
    6. Positioning panels correctly
      6m 28s
    7. Saving time by making workspaces
      3m 24s
    8. Setting the view quality of artwork
      4m 9s
    9. Adjusting View and Preview settings
      4m 56s
    10. Rotating pages and spreads
      3m 2s
    11. Displaying a new view with the New Window feature
      3m 29s
    12. Setting application and document preferences
      4m 0s
  3. 21m 31s
    1. Using the Tool panel
      8m 1s
    2. Learning and editing keyboard shortcuts
      6m 24s
    3. Working with spring-loaded tool shortcuts
      1m 17s
    4. Using contextual menus
      2m 51s
    5. Choosing menu items with Quick Apply
      2m 58s
  4. 45m 25s
    1. Creating new documents
      7m 28s
    2. Saving and reverting documents
      3m 41s
    3. Using multiple Undo and Revert
      4m 28s
    4. Setting margin and column guides
      5m 16s
    5. Using ruler guides
      8m 10s
    6. Bleeding colors or images off the side of the page
      4m 29s
    7. Saving objects in libraries
      4m 49s
    8. Exporting and importing page snippets
      4m 29s
    9. Saving for CS4 with IDML
      2m 35s
  5. 31m 18s
    1. Inserting, deleting, and moving pages
      7m 23s
    2. Changing page size
      6m 14s
    3. Adding page numbering
      3m 43s
    4. Changing page numbering with sections
      5m 58s
    5. Creating and applying master pages
      5m 20s
    6. Overriding master page items
      2m 40s
  6. 1h 21m
    1. Understanding text frames
      4m 6s
    2. Typing and editing text
      4m 36s
    3. Filling with placeholder text
      2m 38s
    4. Inserting special characters
      4m 43s
    5. Importing text
      7m 49s
    6. Threading text frames
      4m 1s
    7. Setting text frame columns and insets
      6m 32s
    8. Setting vertical justification and first baseline position
      6m 9s
    9. Putting text on a path
      6m 51s
    10. Using the Story Editor
      8m 43s
    11. Checking spelling
      7m 42s
    12. Using Find/Change
      9m 25s
    13. Tracking text changes
      8m 1s
  7. 49m 50s
    1. Importing graphics
      8m 11s
    2. Importing from Mini Bridge
      5m 27s
    3. Using the Links panel
      6m 34s
    4. Embedding links
      2m 37s
    5. Editing graphics in their original app
      3m 14s
    6. Fitting graphics to a frame
      6m 12s
    7. Taking advantage of image transparency and clipping paths
      4m 53s
    8. Adding live captions
      5m 56s
    9. Colorizing images
      2m 1s
    10. Turning image layers on and off
      4m 45s
  8. 46m 15s
    1. Selecting objects
      5m 32s
    2. Applying basic strokes and fills
      8m 18s
    3. Using advanced strokes
      3m 28s
    4. Adjusting transparency
      4m 38s
    5. Adding drop shadows
      6m 41s
    6. Applying feathering
      4m 25s
    7. Copying formatting with the Eyedropper tool
      4m 35s
    8. Finding and changing object formatting
      4m 50s
    9. Making polygons and starbursts
      3m 48s
  9. 22m 56s
    1. Making interactive documents
      2m 6s
    2. Adding hyperlinks
      5m 52s
    3. Building bookmarks
      3m 38s
    4. Creating buttons
      8m 57s
    5. Animating an object
      2m 23s
  10. 23m 29s
    1. Creating color swatches
      5m 52s
    2. The danger and power of unnamed colors
      4m 47s
    3. Building tint swatches
      2m 18s
    4. Creating gradient swatches
      3m 56s
    5. Applying gradients
      6m 36s
  11. 50m 0s
    1. Positioning objects with the Page Gap tool
      2m 53s
    2. Stacking objects
      2m 13s
    3. Creating and controlling layers
      3m 53s
    4. Managing objects in the Layers panel
      3m 37s
    5. Nesting objects
      2m 46s
    6. Editing frame and path shapes
      4m 6s
    7. Adding rounded corners and other corner options
      3m 57s
    8. Grouping objects
      3m 14s
    9. Locking objects
      2m 39s
    10. Aligning and distributing
      5m 43s
    11. Understanding text wrap
      8m 13s
    12. Using anchored objects
      6m 46s
  12. 18m 49s
    1. Duplicating objects
      5m 39s
    2. Rotating objects
      3m 3s
    3. Scaling objects
      3m 57s
    4. Mirroring objects
      3m 46s
    5. Using the Transform Again feature
      2m 24s
  13. 25m 52s
    1. Applying basic character styling
      7m 8s
    2. Applying advanced character formatting
      4m 54s
    3. Changing case
      2m 51s
    4. Understanding OpenType features
      3m 19s
    5. Using Find/Change for text formatting
      3m 18s
    6. Using Find Font
      4m 22s
  14. 45m 27s
    1. Applying formatting to a paragraph
      4m 14s
    2. Spanning a paragraph across multiple columns
      3m 5s
    3. Splitting a paragraph into multiple columns
      2m 1s
    4. Using drop caps
      3m 16s
    5. Adjusting text hyphenation
      3m 21s
    6. Fine-tuning justified text
      4m 19s
    7. Setting tabs
      5m 54s
    8. Aligning to a baseline grid
      4m 24s
    9. Controlling orphans and widows with Keep Options
      2m 39s
    10. Adding rules (lines) above or below a paragraph
      3m 14s
    11. Adding automatic bullets
      4m 39s
    12. Working with numbered lists
      4m 21s
  15. 31m 3s
    1. Creating and applying paragraph styles
      6m 34s
    2. Using character styles
      5m 43s
    3. Applying styles automatically with Nested Styles
      7m 19s
    4. Using object styles
      3m 27s
    5. Using Quick Apply with styles
      2m 49s
    6. Cleaning up a local formatting mess
      5m 11s
  16. 37m 0s
    1. Creating a table
      5m 54s
    2. Adjusting rows and columns
      6m 35s
    3. Formatting a table
      8m 5s
    4. Adding headers and footers
      1m 58s
    5. Applying table styles
      5m 32s
    6. Adding Microsoft Word and Excel tables
      8m 56s
  17. 10m 26s
    1. Checking your document with the Preflight panel
      2m 54s
    2. Creating a custom preflight profile
      4m 45s
    3. Checking color with the Separations Preview
      2m 47s
  18. 31m 7s
    1. Packaging for output
      4m 13s
    2. Using the Print dialog box
      10m 22s
    3. Exporting a PDF
      8m 47s
    4. Exporting an interactive PDF
      3m 59s
    5. Exporting text
      1m 36s
    6. Exporting SWF files
      2m 10s
  19. 1m 32s
    1. Finding more information and help
      1m 12s
    2. Goodbye
      20s

Start learning today

Get unlimited access to all courses for just $25/month.

Become a member
Sometimes @lynda teaches me how to use a program and sometimes Lynda.com changes my life forever. @JosefShutter
@lynda lynda.com is an absolute life saver when it comes to learning todays software. Definitely recommend it! #higherlearning @Michael_Caraway
@lynda The best thing online! Your database of courses is great! To the mark and very helpful. Thanks! @ru22more
Got to create something yesterday I never thought I could do. #thanks @lynda @Ngventurella
I really do love @lynda as a learning platform. Never stop learning and developing, it’s probably our greatest gift as a species! @soundslikedavid
@lynda just subscribed to lynda.com all I can say its brilliant join now trust me @ButchSamurai
@lynda is an awesome resource. The membership is priceless if you take advantage of it. @diabetic_techie
One of the best decision I made this year. Buy a 1yr subscription to @lynda @cybercaptive
guys lynda.com (@lynda) is the best. So far I’ve learned Java, principles of OO programming, and now learning about MS project @lucasmitchell
Signed back up to @lynda dot com. I’ve missed it!! Proper geeking out right now! #timetolearn #geek @JayGodbold
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ.

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Join now "Already a member? Log in

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed InDesign CS5 Essential Training.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferencesfrom the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Are you sure you want to delete this note?

No

Your file was successfully uploaded.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.