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David Blatner brings his knowledge of and passion for InDesign to the latest release of this state-of-the-art publishing program, showing how to harness its power and functionality. InDesign CS4 Beyond the Basics covers the process of publishing with an eye on the program's latest nuances: optimizing page layouts, automating InDesign with Data Merge and XML, exploring interactive documents (including making movies), and exporting publications to a variety of formats. Exercise files accompany the course.
We have learned how to make text and object styles in one document, but what if you want the same style in another file. Do you have to go recreate them all over again? No, because there are several ways to copy styles from one document to another. The first is literally just to copy them. However, you don't copy them from the Style panel; instead you copy them from objects on your page. Simply apply the styles to some text or objects on your page, in this case, I have the subhead and the body text applied here and also the numbering style and I will select that object on the page and copy it to the clipboard. Now why don't I go and create a New Document and I can see that those styles are not there, but as soon as I paste them, Boom! There they are. All the styles required for this object came into the Paragraphs Style panels. The same thing goes with table styles, object styles and so on.
Now let me show you another way to copy styles from one document to another. Once again back in this document, we have styles called subhead and Body and this one up here is called Title. Let's look at sheet_v1 also from the Exercise Folder and we can see that these paragraphs are called Body and subhead and Title. Same names, but they have different definitions. Let's go to the Paragraph Style flyout menu in the upper right corner and choose Load Paragraph Styles or Load All Text Styles. Actually both of these go to exactly the same dialog box, so I usually just choose Load All Text Styles. Then I choose the file that I want to import from, in this case sheet_v4, and click Open. The Load Styles dialog box gives me a choice of all the paragraphs styles and character styles that I can import from one document into this one.
More importantly, it shows me when there's conflicts. That is when you have two styles, one in one document, one in the other that has exactly the same name. For example, subhead. We already saw the subhead is in both documents. It then lets us choose what do we want to have to happen. Use Incoming Definition means use the style from the incoming document and throw away the style in the current document. For subhead that's what I want to have happen. For Title however, I like the title. I like this white title more than the purple title in the other document, so I am going to change that one to Auto-Rename. That means it will import the title but it will change its name.
Alternately, I could just turn off the check box. Then it won't come in at all. When I click OK, all those checked styles are imported and InDesign redefines the style such as Body and subhead so that they match the one coming from sheet_v4. Once again I could have done the same thing with the Object Styles panel. This too has a Load Object Styles option or the Table Styles panel or the Character Styles panel. Now InDesign isn't the only program that uses styles. Microsoft Word does too. In the next movie we will look at one technique for linking your Word files to InDesign, so that your InDesign document can actually be updated automatically, when the Word file changes.
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