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In the last movie, we looked at how to make a Print Preset to speed up the printing process especially when you often print to two or more different printers. Well, shouldn't we be able to do the same thing when exporting PDF files? Sure, and of course we can and the process is virtually identical. I will go to the File menu, choose Export, pick PDF from the Format pop-up menu, click Save and now that the Export PDF dialog box is open, I can set it up just the way I want. I am going to create a setting for exporting an interactive PDF that I will be putting on a website. This is very similar to what we do with InDesign Magazine for example.
I will set the Compatibility to 6 because most people have Acrobat 6, and I will make sure that it's going to view after exporting because I like seeing that. I will also turn on Layers and Bookmarks and Interactive Elements and all that good stuff. Let's go check out some of these other panes quickly. I don't need that high a resolution for an on-screen PDF. So I think I will just set that to 150 and the Image Quality could be go down to Medium. Just to make the PDF as small as possible. Again, this is not for print, this is for on-screen viewing. I don't need printer marks or bleed or slugs or anything like that. I will turn off Color Conversion. I will set it as No Color Conversion, because if I have an RGB file, I want to leave it as RGB.
I will however include my RGB profiles because I like to have the profiles in there just in case somebody wants to print it or if they want a more accurate screen representation. All right, this is looking pretty good. We don't have to worry about flattening because it's on screen and Acrobat 6 compatibility and okay, that looks pretty good. I like it. Now, I need to save it as a preset because I want to use it in the future. To do that, I click the Save Preset button and give it a name, Onscreen Viewing Preset. You can call it anything you want of course. I will click OK and we see that it shows up here in the Adobe PDF Preset popup menu.
Now, one kind of cool thing about this is all the Creative Suite applications work together. So if I save an Adobe PDF Preset here, I will also automatically be able to use these settings in Illustrator or Photoshop or wherever. Okay, a couple of more things about PDF Presets. I think I will cancel that right now. I don't need to export this quite yet. But I do want to point out that in the File menu down near the Export feature, right above it is Adobe PDF Presets and this lists out all of the presets that we have created or that have been created in other Creative Suite apps. So that's very handy and there is a new one down at the bottom.
If I choose this right now, it will ask me to save the file and then bring me back to that dialog box, but here is a really cool part. If I hold down the Shift key and select File > PDF Presets and then choose my viewing preset, then it will simply ask me where I want to save it and I won't have to be bothered by that Export PDF dialog box at all. I just say export it, click Save and it just does it. It exports it out and opens it up, in this case in Acrobat. Let me switch back to InDesign for a moment and point out one more thing about that menu item here. There is a Define here. This is how you edit a PDF Preset if you ever need to go back there and change something about it. So I will choose Define, I will scroll down here to get the one that I just made, Onscreen Viewing Preset, and then I can click Edit and we can then make any changes we want.
For people who need to make PDFs fast and furious all day long, these PDF Presets are essential for a smooth workflow.
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