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Like other page layout applications, InDesign allows users to control the appearance of every element on a page. It helps format elements with style sheets, which collect formatting attributes for easy replication. But that's where the similarities end. InDesign CS3 One-on-One: Style Sheets demonstrates why InDesign's style sheets are far more powerful than anything found in any other page layout program. Pioneering electronic publisher and author Deke McClelland goes to the heart of InDesign's style sheets, and discusses how they define and guide just about every other program feature. He covers how to format words, paragraphs, whole frames, objects, tables, and even entire stories with a single click. Exercise files accompany the course.
Download Deke's customized keyboard layouts for InDesign Style Sheets from the Exercise Files tab.
In this final exercise of the chapter, we are going to highlight the best songs on this 2-CD collection what I consider to be the best songs, by applying the Best songs Cell Style that we created in the previous exercise. Now, if you're just joining me, I don't know why you would join me at this point in time, but if you are, I like to keep it convenient. I have got this catch up document called Highlights to highlight.indd, found inside the 06 Table Styles folder, so called, because we are about to highlight the highlights and the highlights are ready to highlight.
That's really the reason. Alright, so let's go ahead and grab the Type tool. I'm going to caution you upfront. You are going to have to slavishly, if you're going to work along with me, you're going to have to slavishly follow my instructions and highlight exactly the same songs I do, if you want things to match up in the end; otherwise things are going to go haywire. So just go your own way at your own peril, is basically the idea. I want you to go ahead and select from Lola to Sugababes right there. Sugababes, an incredibly popular girl group in England that nobody has ever heard of over here. But anyway, go ahead and grab that group of six cells as you can see right there, so, three deep and two wide, and I want you to go ahead and click on Best songs, here inside the Cell Styles palette to apply it.
Then press Ctrl+Shift+A, or Command+Shift+A on the Mac and you can see what we've got. I'm going to go ahead and zoom in here and scroll the table up a little bit and you can see that we've got some dark red text that is framed by some bright red strokes, and that's all being conveyed by the Cell Style. What isn't being conveyed, is the milky-white interiors that we need to apply. We do need some sort of fill to set these things up. As I said, I wanted to be translucent and you can only create translucency in a table by manually creating a few rectangles as we're going to do in just a moment, but you can't do with Cell Styles.
So anyway, I'm going to go ahead and move down just a little bit here. We also want to grab these songs right there. I'm going to drag from The Raconteurs to Can't Stand Losing You, which is this great Police cover, by the way. Let's try applying the Cell Styles using the keyboard shortcut, so I'll press Ctrl+1; that would be Command+1 on the keypad of course on the Mac. Now I'll Ctrl+Shift+A or Command+Shift+A, in order to deselect that text. Next, let's go down here to Careless Whisper through The Pigeon Detectives and let's go ahead and apply the Cell Style, in this case using the Quick Apply function, so I'll go ahead and hide the Cell Styles palette and I'll press Ctrl+Enter, that would be Command+Return on the Mac and initially you're going to look at this potentially, and then you're going to go, "Hey! I can't find anything. It's just Last Page Number, in my case and no styles are showing up whatsoever." We'll go ahead and back step away any text that you've entered into this Quick Apply field right there and then notice at the very first item at the top right there, it's called Best songs but just to make sure that it's selected, go ahead and press B, for Best songs and then press the Enter key or the Return key on the Mac in order to apply that style.
I'm going to press the Enter key on the keypad or the Escape key if you did not load Deke keys and let's scroll down a little bit to this track three right here in disc two. I'm going to press the T key to get the Type tool and drag across Lullaby and the Editors. If you're familiar with Lullaby by the Cure then you know what it's just a wonderfully happy song about getting eaten by a spider. Then I'm going to press Ctrl+Enter+Enter; that would be Command+Return+Return. So you can see how just fantastically easy Quick Apply is, for applying the same style over and over again. I'm going to select those two guys right there, that is these two songs and both the name of the song and the artist of course.
Then I'll press Ctrl+Enter+Enter, Command+Return+Return on the Mac and I'm going to Alt+Spacebar, drag the page up, that would Option+Spacebar, dragging the page on the Mac. I'm going to select Drinking in LA, very interesting song by the way, and then I'm going to go ahead and apply the style to it. Of course, Drinking in LA is an anti-drinking song that became a huge hit in England, like number three or something like that, because of it's inclusion in a beer commercial. Who would have thought such things possible? Alright, then I'm going to select Teenage Dirtbag through Maximo Park, Ctrl+Enter+Enter, Command+Return+Return on the Mac and then Toxic through The Enemy, Ctrl+Enter+Enter, Command+Return+Return on the Mac. The beautiful, wonderful thing about this is, this version of Toxic, Britney Spears meets the Clash, how's that for an unlikely meeting? Almost as unlikely as Yusuf Islam, who of course is Cat Stevens, meeting Chaka Khan, in this version of Father and Son; so some interesting stuff on this album.
Anyway, Ctrl+Shift+A, Command+Shift+A on the Mac, in order to deselect everything on a page, and now, let's go ahead and fill the cells with that translucent what I was telling you about. I've done that in advance for you, go ahead and bring up the Layers Palette, which you can do by pressing F7 if you like, and there is that Highlights layer right there. I want you to show it, by clicking in its eyeball column, and if you did everything slavishly the way that I did it, the way that I told you to do it anyway, then your cells will exactly line up with their backgrounds there, with their milky-white backgrounds. And what I did was I basically drew these backgrounds in as rectangles, but I also spent some time making sure that they were the right width, because I know the column width, for example, is exactly 13 picas and I know the cell height is exactly 1 pica, 4.7 point, so I was able to just click with the Rectangle Tool and enter that information into the Rectangle Options dialog box here.
So I would just enter, 13p0 for the Width and the Height would be 1p4.7 and then you get a rectangle with right size and then you put it where it needs to be. You go ahead and drag it in the position of course, and then you go ahead and fill it with white, lower the opacity value, so you have some translucency built-in and you're good to go. Anyway, that's what's happening inside of this table. This is a completed version of this table, probably, a more complicated intricate table than anything you're going to run into. But it is worth noting, that first things first, you've got to set up your Color Swatches and establish your Paragraph Styles, then you set up your Cell Styles, then you put the Cell Styles into a big Table Style and then of course you bear in mind that Table Styles cannot affect row height or column width.
If you do all that, you're going to be in great shape where mass table production is concerned.
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