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InDesign CS4 Power Shortcuts
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Selecting items in a group


From:

InDesign CS4 Power Shortcuts

with Michael Ninness

Video: Selecting items in a group

So some InDesign users can be really organized and they utilize groups extensively. They even create what's called nested groups, so groups within groups. The problem with that is that selecting items within a group or selecting a nested group within another nested group can be a little tricky if you don't really know some shortcuts here. So we are going to walk through some of these scenarios. First, let's create a group again. So I am going to drag select with the Selection tool across these five items here and then I will Shift-click on that background object, because I don't want that to be part of the group, and I am going to group that's Command+G or Ctrl+G. Great, there's one group.
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  1. 2m 12s
    1. Welcome
      1m 11s
    2. Using the exercise files
      1m 1s
  2. 55m 6s
    1. The Make Better key
      1m 44s
    2. Tool shortcuts
      1m 33s
    3. Toggling between frame and frame content
      2m 45s
    4. The Escape key
      1m 31s
    5. Zooming
      3m 36s
    6. The Control panel
      4m 9s
    7. Hiding panels
      2m 59s
    8. Fill and Stroke shortcuts
      3m 51s
    9. Smart Guides
      5m 38s
    10. Scaling a frame and its content at the same time
      1m 58s
    11. Proportional Place
      2m 30s
    12. Multi-File Place
      1m 56s
    13. Preview mode
      1m 37s
    14. Selecting through page items
      2m 35s
    15. Context menus
      2m 16s
    16. Redefine Style
      3m 48s
    17. Quick Apply
      2m 48s
    18. What's new in CS4
      2m 25s
    19. Resetting preferences when opening InDesign
      1m 36s
    20. Changing the default settings
      3m 51s
  3. 18m 11s
    1. Changing the workspace
      3m 21s
    2. Recommended changes to preferences
      4m 51s
    3. Customizing keyboard shortcuts
      2m 50s
    4. Viewing menus in alphabetical order
      56s
    5. Where's that feature?
      1m 52s
    6. Patient and Impatient User modes
      2m 10s
    7. Measurement system overrides
      2m 11s
  4. 14m 27s
    1. The application frame
      2m 16s
    2. Tabbed documents
      1m 36s
    3. Cycling through open documents
      51s
    4. The Arrange Documents widget
      2m 43s
    5. Stop tabbing my documents!
      2m 19s
    6. Closing all documents
      49s
    7. Saving all open documents
      42s
    8. Skipping the new document dialog
      1m 7s
    9. Preview modes
      2m 4s
  5. 10m 53s
    1. Switching pages via the document window widgets
      1m 29s
    2. Switching pages via the Pages panel
      2m 43s
    3. Scrolling one screen at a time
      1m 15s
    4. Scrolling one page at a time
      1m 50s
    5. Scrolling one spread at a time
      1m 53s
    6. Jumping to a specific page
      43s
    7. Jumping between two pages
      1m 0s
  6. 6m 35s
    1. Fitting the entire Pasteboard in the window
      1m 27s
    2. Seeing two views of the same document
      1m 26s
    3. Switching to the Hand tool while editing text
      1m 31s
    4. Using Power Zoom
      2m 11s
  7. 8m 38s
    1. Panel management options
      3m 32s
    2. Using multiple panel docks
      1m 51s
    3. Creating panel flotillas
      3m 15s
  8. 9m 52s
    1. Changing the Tools panel
      1m 6s
    2. The Temporary Selection tool
      1m 14s
    3. Repositioning while creating page items
      1m 17s
    4. Constraining page item creation tools
      1m 45s
    5. Specifying the size as you create page items
      1m 14s
    6. Eyedropper tool shortcuts
      1m 38s
    7. Polygon tool shortcuts
      1m 38s
  9. 32m 23s
    1. Multi-File Place
      2m 12s
    2. Canceling a loaded Place cursor
      58s
    3. Seeing file names for items in the Place cursor
      1m 37s
    4. Grid Place
      2m 44s
    5. Adjusting Grid Place spacing
      2m 13s
    6. Placing via drag-and-drop from the desktop
      3m 11s
    7. Placing via drag-and-drop from Bridge
      4m 45s
    8. Placing InDesign files into another InDesign file
      5m 16s
    9. Placing multipage AI and PDF files
      4m 24s
    10. Creating links when placing text and spreadsheet files
      5m 3s
  10. 19m 6s
    1. The Selection tool vs. the Direct Selection tool
      3m 44s
    2. Selecting and moving items that are behind other items
      3m 8s
    3. How to deselect everything
      1m 28s
    4. Select all items on a layer
      1m 35s
    5. Group and Ungroup shortcuts
      2m 9s
    6. Selecting items in a group
      4m 41s
    7. What does Lock mean in InDesign?
      2m 21s
  11. 41m 48s
    1. Scale vs. Resize
      2m 1s
    2. Resizing or scaling multiple objects at the same time
      1m 38s
    3. Resizing or scaling multiple objects without grouping
      3m 56s
    4. Keeping stroke weights from scaling
      1m 11s
    5. Scaling a frame and its content to specific dimensions
      1m 23s
    6. Transform Again vs. Transform Again Individually
      1m 54s
    7. Transform Sequence Again
      2m 3s
    8. Transform and create a copy
      2m 15s
    9. Scaling by 1% and 5%
      3m 14s
    10. Nudging with the arrow keys
      1m 39s
    11. Arrange shortcuts
      1m 19s
    12. Aligning and distributing to selections margins page or spread
      3m 6s
    13. Aligning to a specific object
      1m 15s
    14. Distributing objects with a specific amount of space
      1m 19s
    15. Fitting frame to content
      2m 36s
    16. Frame Fitting buttons
      3m 5s
    17. Setting Frame Fitting options in advance
      3m 41s
    18. Fitting content to a specific percentage when placing
      4m 13s
  12. 14m 29s
    1. Pasting in the center of the page or spread
      1m 13s
    2. Paste in Place
      1m 31s
    3. Pasting a duplicate
      1m 59s
    4. Paste Into
      3m 1s
    5. Pasting an image into text
      3m 16s
    6. Pasting editable paths from Illustrator
      1m 58s
    7. Pasting text without formatting
      1m 31s
  13. 19m 21s
    1. Customizing the Pages panel
      5m 28s
    2. Inserting a new page
      2m 3s
    3. Duplicating pages
      2m 32s
    4. Moving pages between documents
      3m 10s
    5. The Rotate Spread view
      3m 4s
    6. Starting with a double-page spread
      3m 4s
  14. 7m 12s
    1. Jumping to a master page
      1m 17s
    2. Naming master pages
      1m 28s
    3. Overriding master page items
      2m 34s
    4. Applying a master page to range of pages
      1m 53s
  15. 8m 39s
    1. Creating a new layer above or below the active layer
      1m 2s
    2. Moving an item between layers
      1m 42s
    3. Moving a copy of an item to another layer
      1m 11s
    4. Converting a layer to be non-printing
      2m 36s
    5. Seeing more layers in the Layers panel list
      1m 13s
    6. Hiding all layers but one
      55s
  16. 17m 21s
    1. Changing the order of swatches
      1m 45s
    2. Preventing accidental registration
      2m 39s
    3. Sharing swatch libraries
      2m 27s
    4. Adding colors from kuler
      2m 52s
    5. Deleting unused colors
      1m 9s
    6. Saving a tint as a swatch
      2m 27s
    7. Choosing a different color model ramp
      1m 40s
    8. Saturating or desaturating a color
      2m 22s
  17. 10m 40s
    1. Toggling Link Info visibility
      3m 4s
    2. Customizing the Links panel
      3m 44s
    3. Relink to Folder
      3m 52s
  18. 10m 17s
    1. Flowing text into frames automatically
      4m 7s
    2. Filling with placeholder text
      1m 1s
    3. Custom placeholder text
      1m 42s
    4. Text Frame options
      59s
    5. Fit Frame to Text
      2m 28s
  19. 11m 29s
    1. Calculating word and character counts
      2m 28s
    2. Selecting text with the mouse
      1m 37s
    3. Navigating text with the keyboard
      1m 42s
    4. Navigating between frames of a threaded story
      2m 53s
    5. Editing text in the Story Editor
      2m 49s
  20. 22m 38s
    1. Toggling between Character and Paragraph in the Control panel
      1m 20s
    2. Better font previews
      2m 39s
    3. Jumping directly to the font you want
      2m 10s
    4. Smart Bold and Smart Italic
      2m 2s
    5. Type Size keyboard shortcuts
      2m 24s
    6. Kerning/Tracking keyboard shortcuts
      2m 30s
    7. Word space shortcuts
      1m 15s
    8. Resetting kerning tracking and word space back to zero
      1m 36s
    9. Leading keyboard shortcuts
      2m 49s
    10. The Auto Leading shortcut
      1m 38s
    11. All Caps and Small Caps shortcuts
      55s
    12. Checking spelling
      1m 20s
  21. 15m 36s
    1. Alignment keyboard shortcuts
      1m 39s
    2. Toggling Hyphenate on and off
      53s
    3. Align Left Edge for drop caps
      3m 25s
    4. The Paragraph Rules shortcut
      3m 14s
    5. Cleaning up text with saved Find/Change queries
      6m 25s
  22. 13m 19s
    1. Formatting an entire document of text with one click
      6m 7s
    2. Applying a style as you create it
      1m 22s
    3. Naming your styles as you create them
      1m 55s
    4. Removing local formatting
      1m 14s
    5. Creating a new character style on the fly
      2m 41s
  23. 11m 1s
    1. Toggling the rulers guides grid and frame edges
      2m 25s
    2. Snapping guides to ruler marks
      1m 21s
    3. Changing the ruler origin point
      1m 54s
    4. Two guides for the price of one
      55s
    5. Duplicating and moving guides with the Control panel
      3m 4s
    6. Selecting all guides on a spread
      1m 22s
  24. 6m 54s
    1. View Document History
      1m 50s
    2. Butterfly Game
      2m 9s
    3. noallcaps
      1m 27s
    4. Reduce file size!
      1m 28s
  25. 30s
    1. Goodbye
      30s

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InDesign CS4 Power Shortcuts
6h 28m Intermediate Oct 09, 2009

Viewers: in countries Watching now:

In InDesign CS4 Power Shortcuts, Adobe product manager and designer Michael Ninness reveals hundreds of tips to boost productivity, including the top 20 power shortcuts every InDesign user must know. From placing multiple images to the hidden power of Quick Apply, each one of these videos covers an important topic, and includes just the right amount of information to make anyone a true InDesign power user. InDesign users are always looking for faster, more efficient ways to do everything, and this course offers just what they're looking for. Exercise files accompany the course.

Topics include:
  • Scaling a frame and its content at the same time
  • Using the Control panel
  • Switching to the Hand tool while editing text
  • Placing multipage Illustrator, PDF, and InDesign files into a layout
  • Selecting and moving items that are behind other items
  • Setting frame-fitting options before starting work
  • Working with layers, master pages, frames, text, styles, and more!
Subject:
Design
Software:
InDesign
Author:
Michael Ninness

Selecting items in a group

So some InDesign users can be really organized and they utilize groups extensively. They even create what's called nested groups, so groups within groups. The problem with that is that selecting items within a group or selecting a nested group within another nested group can be a little tricky if you don't really know some shortcuts here. So we are going to walk through some of these scenarios. First, let's create a group again. So I am going to drag select with the Selection tool across these five items here and then I will Shift-click on that background object, because I don't want that to be part of the group, and I am going to group that's Command+G or Ctrl+G. Great, there's one group.

It gives me the dash line that indicates that is a group. I am going to turn this text frame, in this yellow text frame into a group. So I have selected them both by Shift- clicking, Command+G or Ctrl+G. Now I have a second group. I am actually going to select these two objects now. This group of two objects along with this frame and turn it into a group, Command+G, Ctrl+G. Then I will Shift- click to select in that group and we'll wrap these two groups into yet another group. Now this is kind of a silly example for this particular page design, because this really not all that meaningful, but this is just for demonstration purposes.

It's quite common to have groups within groups within groups. It might have an advertisement on an article page and everything within that ad is a group and there might even be some subgroups within the advertisements. So you can imagine that this is a useful metaphor to organize a page. Now it comes time to actually operating and working on items within a group. Now the most direct way to select any single item, it's as if the groups are nonexistent here, is to use the Direct Selection tool. So if I press the letter A, that toggles me or switches me to the hollow arrow, the white arrow and then I can just click on any object whether it's in a group or not and it just goes directly to that object.

So if I click in that text frame, it ignores the fact that is a one group followed by another group. That's like four different groups before I would get to that text frame. The Direct Selection tool just cuts right through that and gives me that text frame directly. That's all great, but what if I actually wanted to select the subgroup of those five rectangles? That is a group within a group within a group. I have lost track, but you get the idea. Well, how am I going to do that? Direct Select just gives me that one object that I clicked on. If I double-click once the item is selected, that will toggle me back to the Selection tool and select the frame in its bounding box as opposed to the path.

But when I click on any other object now, I don't go to the subgroup of those five rectangles. I go all the way out to the parent group. What to do, what to do? Well, it turns out that there are actually some hierarchy buttons. It looks like these little Org Chart buttons helping the Control panel and they actually come pretty useful to select items within groups on the page. So right now, if I click this Down Arrow, it's actually going to go down and select each subgroup within a particular group.

It basically lets me walk with because sometimes called the tree. So I can go up to select that particular object's container and if I clicked the up button again, it's going to go to the uber group that has all of these in it. If I go down, that selects the next sub-container, but now if I click Down again, it's going to dive into that group. I want to go to the other group that's within this subgroup here. So just to recap, this is one group, this is another group. This text frame here is a subgroup within this group here.

I don't want to dive in there. I want to dive to here. So that's when you use the sideways buttons. This lets you go within the same level to the next object within the same level. So Up and Down goes up and down the tree or node and then the sideways buttons work within the same node. I know it sounds a little geeky and it's kind of weird, but believe it or not they actually come in quite handy in a complexly structured document. If you want to go deeper inside within a particular level, then you can go back up to the Down or Up tree buttons here.

If I clicked the Down button, now I'm starting to get an object within that group level and I can use the sideways buttons to go navigate within that particular group as well. So hopefully that made sense. You might need to watch this video one more time. It is kind of a complex example, but hopefully you've learned some basics here that just because a document has been organized in such a way, it doesn't mean you can't quickly and easily get to the component parts of it. These are especially helpful if you consume a document that was designed by someone else and you have really no idea what the structure is, you just inherited it, take a look for those what I call the Org Chart buttons.

It might just come in handy and help you decipher what the heck is going on with that document that you got from someone else.

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