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Like other page layout applications, InDesign allows users to control the appearance of every element on a page. It helps format elements with style sheets, which collect formatting attributes for easy replication. But that's where the similarities end. InDesign CS3 One-on-One: Style Sheets demonstrates why InDesign's style sheets are far more powerful than anything found in any other page layout program. Pioneering electronic publisher and author Deke McClelland goes to the heart of InDesign's style sheets, and discusses how they define and guide just about every other program feature. He covers how to format words, paragraphs, whole frames, objects, tables, and even entire stories with a single click. Exercise files accompany the course.
Download Deke's customized keyboard layouts for InDesign Style Sheets from the Exercise Files tab.
Okay, those of you who were with me in the previous exercise may think, "Deke, dude, you need to get out more. That was ridiculous." Well, I will tell you what, that fastidiousness on my part is going to service very well. Thank you very much. I am working inside of a catch-up document just so you don't have to go through all that if you don't want to. It's called Precise guides and indeed, they are precise.indd found inside of our beloved 05 nested numbered folder. Now let's go ahead and align those numbers. You may have forgotten, the whole reason we did this is because we need to align these numbers and notice the two digit numbers and the one digit numbers, they don't align properly.
We want them to align absolutely, properly with each other on the right hand side as is the way when we are working with numbered lists. So let's bring out the Paragraph Styles palette, double click on Step, not Step Bullet but Step in order to bring up the Paragraph Style Options dialog box, it is associated with that style. Switch down here to Bullets and Numbering and we are going to focus our attention on Bullet and Number Position. This is really odd; I mean if you know anything about an indented list, a hanging indent, then this will seem pretty familiar.
We have a Left Indent of 1p6 which is a quarter inch of course, and then we have a First Line Indent that goes back a quarter inch and a quarter inch in the other direction so we establish that the number needs to be aligned over here to the left and then we have a Tab Position that is saying, "Okay, we are going to tab over 1p6," so all this stuff is pretty familiar. This is the way it's always set up when you are working with hanging indents. Here is a guy that's weird. It's this Alignment guy right there. It controls the alignment of the number with respect to what? See, that's a question, with respect to what? The answer happens to be the First Line Indent which is peculiar.
I mean right now it kind of makes sense that Left it's left aligned to the First Line Indent, so we are left aligning the number out here a quarter inch to the left of all the other stuff. But once you start aligning it to a different point, like let's say, right because I do want to align all my numbers right. Well, right away, nothing changes which is totally bizarre in my opinion and that's because the First Line Indent, it's out here at -1p6 so it's trying to Right Align to this column guide right there but it can't because that would put it outside of the text frame so it's just putting it where it can put it, but that's unlikely to make any sense to you on the face of it and I have to tell you, I have worked with a ton of designers who are doing this kind of stuff in InDesign CS3 and not a single one of them ever was getting how the heck this was put together, but you are going to in just a moment.
I went ahead and clicked inside the First Line Indent in order to make that option active. You can see the blinking insertion marker after the -1p6. Now I want to make this value smaller because I want to nudge the number in but if you press the down arrow key, notice you are going to get this warning that's going to say, "Hey, that's an Invalid indent value. Indents cannot extend outside the text frame." Well, it already is, InDesign is already going outside the frame so why are you grumping at me about me doing it where you are entitled to, I don't get that? But anyway, what it's trying to say to you, I will go ahead and click OK, is you can't set it to -1p7.
You can't go beyond -1p6 and by virtue of the fact there was a negative value and you were pressing down your arrow key, it was trying to make it a larger negative value. So you need to press the up arrow key, in other words. So I am going to press up arrow and you are going to see nothing whatsoever happening right there until we get beyond there it is, that -0p10. As soon as I get to -0p9, did you see that tiny, little shift there? Let's go ahead and zoom in on it. I am going to cancel that. Go ahead and zoom in on this text so we can see what the heck I am talking about and I will go ahead and double click on Step once again, inside the Paragraph Styles palette, switch over to Bullets and Numbering, click inside our First Line Indent.
First let's change Alignment to Right, then I will click inside our First Line Indent and I am pressing the up arrow key and as soon as I move it here at -0p1o, as soon as it gets to -0p9, look at the 9. It starts shifting over and there is -0p8 and there is -0p7 and there is -0p6 and there is -0p5. Now that's exactly where I want this to be aligned, not coincidentally by the way my friends, this period is now aligned with this guideline right there the third guideline we added which as I say, is not a coincidence because that's five points in.
Remember, how we moved it exactly five points in from the Aligned Left column of rows here of text, so we moved that five points in and sure enough, we have set up that First Line Indent value to be five points in, -0p5, means five points. It could be by the way, -5pts like that that's also five points, same diff. Alright, as soon as I press the Tab key to advance, anyway, so now I have my bearings. I know that's exactly where I wanted it to be and all of my numbers are aligned properly.
If you have any doubt about that, go ahead and click on the OK button and let's go ahead and move down into this section. There is the 10 properly aligned as well. If we move over to this location here, then let me scroll up a little bit, the 11 appears to be aligned properly and I move down to the 1 and it appears to be aligned properly too. If you have any concerns whatsoever I am going to zoom in because like if you are more fastidious than me, I don't think that's possible but let's say you are and you go, "Hey, Deke, actually these periods aren't that well aligned.
This period next to the single digit number is floating ever so slightly over to the left from the guide whereas if I scroll my way very laboriously, of course over to let's go up to the 10, it's much closer right there, notice that. I want my periods to be exactly spot on Deke." You are my kind of user and here is what we are going to do. I want you to double click on Step in order to bring out the Paragraph Styles Options dialog box, and you know what our problem was? We should have gone one point farther, that's what we should have done.
Let's go to First Line Indent, it's still set to Right Align of course, then I want you to press the up arrow key to nudge it in one more point so it's -0p4. That's going to put the period on the other side of the line just a little bit, right. You can tell by the sound of my voice, I am going slightly insane in celebration of your fastidiousness. I am going to click OK in order to accept that modification and now let's really get in there. See the way the period is aligned with respect to that guideline right there, let's go ahead and scroll upward quite a bit to get to the 9, ah, its period is also precisely aligned where it needs to be and let's see, I think I need to bring out the Navigation palette so I can get around a little more easily here.
Let's go to Object & Layout under the Window menu and choose Navigator and that's going to bring out the Navigator palette right there. That little red thing indicates where we are on a page. Actually, I will go ahead and make our page a little bit bigger like so. So I am expanding the size of Navigator palette and I am going to drag this little guy down here to where the one needs to be, ah, and I got it and notice the period after the one is exactly aligned as well. Oh, my goodness, I am so proud of you. You are doing such a brilliant job of making things, not necessarily look good, but certainly, we are getting the math exactly right and the periods are where they need to be.
Notice, we still have a problem and that is that the bullets aren't where they need to be. They are too far over to the left aren't they? We are going to fix that alignment as well in the next exercise.
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