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Right-aligning numbers

From: InDesign CS3 One-on-One: Style Sheets

Video: Right-aligning numbers

Okay, those of you who were with me in the previous exercise may think, "Deke, dude, you need to get out more. That was ridiculous." Well, I will tell you what, that fastidiousness on my part is going to service very well. Thank you very much. I am working inside of a catch-up document just so you don't have to go through all that if you don't want to. It's called Precise guides and indeed, they are precise.indd found inside of our beloved 05 nested numbered folder. Now let's go ahead and align those numbers. You may have forgotten, the whole reason we did this is because we need to align these numbers and notice the two digit numbers and the one digit numbers, they don't align properly.

Right-aligning numbers

Okay, those of you who were with me in the previous exercise may think, "Deke, dude, you need to get out more. That was ridiculous." Well, I will tell you what, that fastidiousness on my part is going to service very well. Thank you very much. I am working inside of a catch-up document just so you don't have to go through all that if you don't want to. It's called Precise guides and indeed, they are precise.indd found inside of our beloved 05 nested numbered folder. Now let's go ahead and align those numbers. You may have forgotten, the whole reason we did this is because we need to align these numbers and notice the two digit numbers and the one digit numbers, they don't align properly.

We want them to align absolutely, properly with each other on the right hand side as is the way when we are working with numbered lists. So let's bring out the Paragraph Styles palette, double click on Step, not Step Bullet but Step in order to bring up the Paragraph Style Options dialog box, it is associated with that style. Switch down here to Bullets and Numbering and we are going to focus our attention on Bullet and Number Position. This is really odd; I mean if you know anything about an indented list, a hanging indent, then this will seem pretty familiar.

We have a Left Indent of 1p6 which is a quarter inch of course, and then we have a First Line Indent that goes back a quarter inch and a quarter inch in the other direction so we establish that the number needs to be aligned over here to the left and then we have a Tab Position that is saying, "Okay, we are going to tab over 1p6," so all this stuff is pretty familiar. This is the way it's always set up when you are working with hanging indents. Here is a guy that's weird. It's this Alignment guy right there. It controls the alignment of the number with respect to what? See, that's a question, with respect to what? The answer happens to be the First Line Indent which is peculiar.

I mean right now it kind of makes sense that Left it's left aligned to the First Line Indent, so we are left aligning the number out here a quarter inch to the left of all the other stuff. But once you start aligning it to a different point, like let's say, right because I do want to align all my numbers right. Well, right away, nothing changes which is totally bizarre in my opinion and that's because the First Line Indent, it's out here at -1p6 so it's trying to Right Align to this column guide right there but it can't because that would put it outside of the text frame so it's just putting it where it can put it, but that's unlikely to make any sense to you on the face of it and I have to tell you, I have worked with a ton of designers who are doing this kind of stuff in InDesign CS3 and not a single one of them ever was getting how the heck this was put together, but you are going to in just a moment.

I went ahead and clicked inside the First Line Indent in order to make that option active. You can see the blinking insertion marker after the -1p6. Now I want to make this value smaller because I want to nudge the number in but if you press the down arrow key, notice you are going to get this warning that's going to say, "Hey, that's an Invalid indent value. Indents cannot extend outside the text frame." Well, it already is, InDesign is already going outside the frame so why are you grumping at me about me doing it where you are entitled to, I don't get that? But anyway, what it's trying to say to you, I will go ahead and click OK, is you can't set it to -1p7.

You can't go beyond -1p6 and by virtue of the fact there was a negative value and you were pressing down your arrow key, it was trying to make it a larger negative value. So you need to press the up arrow key, in other words. So I am going to press up arrow and you are going to see nothing whatsoever happening right there until we get beyond there it is, that -0p10. As soon as I get to -0p9, did you see that tiny, little shift there? Let's go ahead and zoom in on it. I am going to cancel that. Go ahead and zoom in on this text so we can see what the heck I am talking about and I will go ahead and double click on Step once again, inside the Paragraph Styles palette, switch over to Bullets and Numbering, click inside our First Line Indent.

First let's change Alignment to Right, then I will click inside our First Line Indent and I am pressing the up arrow key and as soon as I move it here at -0p1o, as soon as it gets to -0p9, look at the 9. It starts shifting over and there is -0p8 and there is -0p7 and there is -0p6 and there is -0p5. Now that's exactly where I want this to be aligned, not coincidentally by the way my friends, this period is now aligned with this guideline right there the third guideline we added which as I say, is not a coincidence because that's five points in.

Remember, how we moved it exactly five points in from the Aligned Left column of rows here of text, so we moved that five points in and sure enough, we have set up that First Line Indent value to be five points in, -0p5, means five points. It could be by the way, -5pts like that that's also five points, same diff. Alright, as soon as I press the Tab key to advance, anyway, so now I have my bearings. I know that's exactly where I wanted it to be and all of my numbers are aligned properly.

If you have any doubt about that, go ahead and click on the OK button and let's go ahead and move down into this section. There is the 10 properly aligned as well. If we move over to this location here, then let me scroll up a little bit, the 11 appears to be aligned properly and I move down to the 1 and it appears to be aligned properly too. If you have any concerns whatsoever I am going to zoom in because like if you are more fastidious than me, I don't think that's possible but let's say you are and you go, "Hey, Deke, actually these periods aren't that well aligned.

This period next to the single digit number is floating ever so slightly over to the left from the guide whereas if I scroll my way very laboriously, of course over to let's go up to the 10, it's much closer right there, notice that. I want my periods to be exactly spot on Deke." You are my kind of user and here is what we are going to do. I want you to double click on Step in order to bring out the Paragraph Styles Options dialog box, and you know what our problem was? We should have gone one point farther, that's what we should have done.

Let's go to First Line Indent, it's still set to Right Align of course, then I want you to press the up arrow key to nudge it in one more point so it's -0p4. That's going to put the period on the other side of the line just a little bit, right. You can tell by the sound of my voice, I am going slightly insane in celebration of your fastidiousness. I am going to click OK in order to accept that modification and now let's really get in there. See the way the period is aligned with respect to that guideline right there, let's go ahead and scroll upward quite a bit to get to the 9, ah, its period is also precisely aligned where it needs to be and let's see, I think I need to bring out the Navigation palette so I can get around a little more easily here.

Let's go to Object & Layout under the Window menu and choose Navigator and that's going to bring out the Navigator palette right there. That little red thing indicates where we are on a page. Actually, I will go ahead and make our page a little bit bigger like so. So I am expanding the size of Navigator palette and I am going to drag this little guy down here to where the one needs to be, ah, and I got it and notice the period after the one is exactly aligned as well. Oh, my goodness, I am so proud of you. You are doing such a brilliant job of making things, not necessarily look good, but certainly, we are getting the math exactly right and the periods are where they need to be.

Notice, we still have a problem and that is that the bullets aren't where they need to be. They are too far over to the left aren't they? We are going to fix that alignment as well in the next exercise.

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This video is part of

Image for InDesign CS3 One-on-One: Style Sheets
InDesign CS3 One-on-One: Style Sheets

89 video lessons · 10883 viewers

Deke McClelland
Author

 
Expand all | Collapse all
  1. 49m 7s
    1. How style automation works and why every file needs it
      2m 26s
    2. Installing the DekeKeys shortcuts
      3m 58s
    3. Meet the Eyedropper tool
      5m 43s
    4. Using the "loaded" Eyedropper
      2m 23s
    5. Loading new attributes
      1m 33s
    6. Lifting some attributes (and not others)
      4m 19s
    7. Eyedropper FYIs
      4m 51s
    8. The five kinds of style sheets
      3m 16s
    9. Meet the paragraph style
      2m 46s
    10. Applying the Find/Change command
      3m 41s
    11. The style sheet domino effect
      4m 10s
    12. Meet the object style
      4m 19s
    13. Appending a paragraph style to an object style
      2m 5s
    14. The power of the local override
      3m 37s
  2. 30m 5s
    1. The most common and useful style sheet
      40s
    2. Creating a paragraph style
      3m 57s
    3. The Paragraph Style Options dialog box
      3m 56s
    4. Assigning a keypad shortcut
      3m 9s
    5. The better way to create a style
      1m 30s
    6. Basing one style on another
      3m 16s
    7. Assigning a Next Style setting
      2m 31s
    8. Creating a closed style loop
      1m 40s
    9. Using the Quick Apply function
      3m 30s
    10. Formatting an entire story in one click
      2m 43s
    11. Auto-formatting as you type
      3m 13s
  3. 20m 44s
    1. Style sheets are dynamic
      39s
    2. Changing the font for multiple style sheets
      4m 29s
    3. Updating a shared attribute
      2m 24s
    4. Type style, skew, and tracking
      4m 12s
    5. Clearing and integrating local overrides
      3m 6s
    6. Removing widows with Balance Ragged Lines
      2m 47s
    7. Additional tricks for clearing overrides
      3m 7s
  4. 35m 13s
    1. Styling words, numbers, and symbols
      1m 16s
    2. Organizing style sheets
      6m 14s
    3. Character styles protect overrides
      5m 21s
    4. Creating a character style
      3m 44s
    5. Prioritizing style sheet shortcuts
      5m 24s
    6. Applying your new character style
      2m 51s
    7. Updating two styles in one pass
      4m 24s
    8. When in doubt, be obsessive
      5m 59s
  5. 1h 17m
    1. Character styles on steroids
      1m 15s
    2. Repeating style elements
      4m 0s
    3. Establishing a nested style
      3m 32s
    4. Setting the range of a nested style
      4m 3s
    5. Troubleshooting the nested range
      6m 49s
    6. Assigning automatic numbers
      2m 13s
    7. Assigning automatic bullets
      4m 49s
    8. Starting and restarting numbered sequences
      4m 16s
    9. Nesting a number or bullet style
      4m 45s
    10. Setting precise guidelines
      6m 24s
    11. Right-aligning numbers
      7m 31s
    12. Center-aligning bullets
      4m 10s
    13. Auto-numbering figures
      3m 0s
    14. Creating a custom Number setting
      4m 18s
    15. Specifying a chapter number
      3m 9s
    16. Numbering across threaded frames
      4m 5s
    17. Using a "list" to number across stories
      4m 29s
    18. What you can and can't do
      4m 37s
  6. 53m 18s
    1. If you make tables, listen up
      1m 1s
    2. A tale of two tables: Introducing the document
      2m 15s
    3. Creating a cell style
      5m 8s
    4. Adjusting the Inset values
      3m 37s
    5. Formatting the body of a table
      4m 22s
    6. Creating and applying column styles
      5m 32s
    7. Creating an all-inclusive table style
      4m 42s
    8. Converting and styling a table
      4m 49s
    9. Fixing formatting errors
      4m 21s
    10. Fixing row height and column width
      5m 25s
    11. An argument for independent cell styles
      2m 33s
    12. Making a dependent cell style
      3m 26s
    13. Selectively applying a cell style
      6m 7s
  7. 1h 10m
    1. The convergence of very nearly everything
      1m 18s
    2. Updating a style from the Find Font command
      4m 24s
    3. Step, Repeat, and Distribute
      4m 57s
    4. Adding text; removing style
      3m 3s
    5. Object-level formatting attributes
      3m 48s
    6. Creating an object style
      3m 43s
    7. Creating paired paragraph styles
      6m 28s
    8. Nesting paired paragraph styles
      3m 9s
    9. Inline and above line graphics
      5m 19s
    10. Creating an anchored object
      6m 29s
    11. Viewing frames and threads
      3m 52s
    12. Creating an anchored object style
      3m 48s
    13. Establishing anchored object defaults
      3m 44s
    14. Problems? Fit the frame to the contents
      4m 35s
    15. Employing a highly selective object style
      5m 27s
    16. The best way to anchor objects
      2m 23s
    17. Moving and anchoring text and objects
      4m 4s
  8. 1m 7s
    1. Goodbye
      1m 7s

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