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No one like seeing InDesign missing font warning pop up when they open up a file, but it's even worse when you think you've fixed the problem and still keep getting that dialog. If that's happening in one of your files, I'll show you what the likely culprit is and how to get rid of that warning once for all. I'm going to open up one of the exercise files folder in Chapter_9 > 09_05, the 09-05 missing fonts start file. I'll hit Enter to open and there is my missing font dialog, showing me that I've got three missing fonts in this document and you can see the pink highlighting in the background on the paragraphs that are affected by these missing fonts.
I'm going to use InDesigns Find Font Feature to replace these fonts. I'll click that here and my three problem fonts are listed at the top with alert icons, and I'll select the first one and choose Replacement font, I'll start typing Chaparral Pro, and I'll see what actually is available to me in Chaparral Pro, it's just Regular, so I will have to live with that and I'll click Change All, and that item moves from the top of list with an alert, further down on a list, and showing that it's okay. I'll click the next one, Chaparral Pro Semibold, my only replacement is Chaparral Pro Bold, so that's what I'll choose, I'll click Change All and I'll do the same for Myriad Pro Light, start typing Myr in the Font Family field, and I'll have to replace that with Myriad Pro Regular, and I'll click Change All, and I'll click Done.
So now my font highlighting is gone, everything seems fine, right? Well, let's take a closer look. I'm going to hit the Z key to get my Zoom tool, and drag it over the top part of this page, and then V to get back to my Selection tool. I'll double-click in this paragraph up here, under container plants, and let me open up my Paragraph Styles panel. This section blur paragraph style has a plus sign next to it, indicating an override. And the override is that it's Regular, this one has an override indicating that it's bold.
Description has an override, it's Regular, there are overrides all over this document. Instead of fixing this problem, I actually introduced new problems and I've left the door open for the original problem to resurface. If I draw out a new text frame and go to the Type menu and choose Fill with Placeholder Text, select all of it, and choose my Description style, you'll see what I mean, it's highlighted in pink. This is still Chaparral Pro Light. The control panel and character mode shows me that.
So I've only fixed the type that appears on the page, and I haven't really fixed it, I've actually made it worse by applying overrides. This is not at all what I want, so I'm just going to close this without saving and try it again, and the fix is fairly simple, it's literally in one click fix. I'll hit Command+O to open the file again, go back to this 09-05 missing fonts start.indd file, click Open, there's that missing font dialog, again, I'll hit Find Font, just I did before, but before I do anything, I'm going to check this box, Redefine Style When Changing All.
That's going to fix the problem and it's going to fix it beyond the text that's on the page, it's going to go all the way down into each style that uses this font and redefine that style to use the font I select as a replacement. So again, Chaparral Pro Light becomes Chaparral Pro Regular, click Change All, and I get a warning that overrides have been applied to one or more styles. This dialog is telling me that there may be some hidden or conditional text in here that can't be affected by find font, and I may have to dig further into the file and fix that on my own, but I want to fix it in broad strokes through the whole document.
So I'll click OK for now to dismiss that dialog, I'll go back here to Chaparral Pro Semibold and switch that to Chaparral Pro Bold, click Change All. I get the warning that overrides have been applied to one or more styles, that's to be expected. That same warning again, something in my document is hidden or conditional; I'll have to deal with that later. But for now I'll click Done, and you can see that all of the pink highlighting is gone from my text. I'll select Zoom tool in the tools panel, zoom in on this page, switch to the Type tool, select some text.
Now I've got section blurb with no plus sign next to it, my section head with no plus sign. I've cleared out all those local overrides and more than that, I've redefined my styles. I'll right-click to Edit Description and in Basic Character Formats this is now Chaparral Pro Regular where it was Chaparral Pro Light. I still have to track down whatever that little problem was that I got the dialog box on, but I've eliminated that find font problem throughout this document. So just remember, when you're replacing missing fonts using Find Font, you need to check Redefine Style when Changing All, to send that change all the way down to the style level, not just to the text that appears on the page.
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