InDesign Styles in Depth
Illustration by John Hersey

Resolving missing font problems in styles


From:

InDesign Styles in Depth

with Michael Murphy

Video: Resolving missing font problems in styles

No one like seeing InDesign missing font warning pop up when they open up a file, but it's even worse when you think you've fixed the problem and still keep getting that dialog. If that's happening in one of your files, I'll show you what the likely culprit is and how to get rid of that warning once for all. I'm going to open up one of the exercise files folder in Chapter_9 > 09_05, the 09-05 missing fonts start file. I'll hit Enter to open and there is my missing font dialog, showing me that I've got three missing fonts in this document and you can see the pink highlighting in the background on the paragraphs that are affected by these missing fonts.
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  1. 2m 23s
    1. Welcome
      1m 6s
    2. What you should know before watching this course
      32s
    3. Using the exercise files
      45s
  2. 42m 29s
    1. Paragraph styles vs. characters styles
      2m 22s
    2. Setting up a style-centric workspace
      3m 23s
    3. Creating and applying paragraph styles
      7m 21s
    4. Modifying and redefining paragraph styles
      3m 50s
    5. Creating relationships between paragraph styles
      4m 32s
    6. Creating and applying character styles
      5m 39s
    7. Modifying and redefining character styles
      2m 53s
    8. Creating a default set of common character styles
      5m 14s
    9. Deleting and replacing styles
      4m 34s
    10. Using Quick Apply to apply styles
      2m 41s
  3. 53m 25s
    1. Formatting drop caps with character styles
      4m 19s
    2. Adding a nested style to a paragraph style
      3m 33s
    3. Adding multiple nested styles
      3m 0s
    4. Adding a nested style at the end of a paragraph
      4m 49s
    5. Setting up a repeating nested style
      4m 23s
    6. Using nested line styles
      3m 6s
    7. Using GREP styles to automate text formatting
      9m 13s
    8. Layering multiple character styles
      4m 16s
    9. Establishing a sequence of paragraph styles
      4m 0s
    10. Creating a paragraph formatting loop
      4m 20s
    11. Connecting paragraphs with Keep Options
      3m 16s
    12. Forcing paragraphs to specific locations
      2m 53s
    13. Building spine-based alignment into a style
      2m 17s
  4. 25m 0s
    1. Creating a bulleted list
      5m 17s
    2. Creating a simple numbered list
      7m 7s
    3. Defining a multilevel hierarchical list
      5m 48s
    4. Customizing multilevel list numbering
      3m 47s
    5. Right-aligning list numbers
      3m 1s
  5. 17m 31s
    1. Importing Word files with or without styles
      6m 17s
    2. Mapping Word styles to InDesign styles
      5m 20s
    3. Exporting InDesign styles for Word
      5m 54s
  6. 14m 45s
    1. What object styles can and cannot do
      1m 3s
    2. Creating, applying, and modifying object styles
      3m 54s
    3. Limiting the definition of an object style
      4m 58s
    4. Improving anchored object behavior with an object style
      4m 50s
  7. 48m 57s
    1. Understanding the limits of table and cell styles
      1m 42s
    2. Formatting a table manually
      11m 54s
    3. Defining and applying cell styles
      7m 12s
    4. Basing one cell style upon another
      5m 25s
    5. Combining cell styles and table styles
      5m 44s
    6. Layering cell styles onto styled tables
      4m 48s
    7. Basing one table style upon another
      6m 20s
    8. Maintaining links between styled tables and external data
      5m 52s
  8. 39m 37s
    1. Using text styles as Find/Change criteria
      3m 54s
    2. Applying object styles with Find/Change
      4m 0s
    3. Generating paragraph style-based headers with text variables
      7m 16s
    4. Generating character style-based headers with text variables
      6m 6s
    5. Leveraging styles to set up cross-references
      7m 4s
    6. Customizing cross-reference formats
      6m 22s
    7. Styling a cross-reference
      4m 55s
  9. 22m 6s
    1. Setting up a single-document table of contents
      10m 35s
    2. Saving table of contents settings as a TOC style
      4m 11s
    3. Setting up a multilevel, multi-document table of contents
      7m 20s
  10. 18m 56s
    1. Organizing styles with style groups
      3m 17s
    2. Loading styles from other documents
      2m 33s
    3. How InDesign handles style conflicts
      3m 23s
    4. Using the Book panel as a style manager
      4m 45s
    5. Resolving missing font problems in styles
      4m 58s
  11. 15m 52s
    1. Exporting tagging styles for EPUB, HTML, and PDF
      4m 46s
    2. Exporting InDesign styles for CSS and HTML
      4m 49s
    3. Using styles and TOC styles to organize EPUBs
      3m 44s
    4. Understanding how InDesign styles translate to PDF tags
      2m 33s
  12. 48s
    1. What's next?
      48s

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Watch the Online Video Course InDesign Styles in Depth
5h 1m Intermediate Nov 30, 2011

Viewers: in countries Watching now:

InDesign Styles in Depth covers the ins and outs of styles, a time-saving set of features that allows designers to maximize efficiency in InDesign. This course covers text styles, table and cell styles, object styles, and every feature in InDesign that is improved by the use of styles. Author Michael Murphy explores the use of character versus paragraph styles as well as advanced text formatting with nested styles, multi-level lists, table manipulation, cross-references, and creating a table of contents. The course also covers how to map styles upon import and export, whether taking documents to the Web with HTML and CSS, publishing them as EPUBs, or distributing them as PDFs.

Topics include:
  • Setting up a style-centric workspace
  • Creating relationships between paragraph styles
  • Using Quick Apply to apply styles
  • Using GREP styles to automate text formatting
  • Connecting paragraphs with Keep Options
  • Creating, applying, and modifying object styles
  • Maintaining links between styled tables and external data
  • Applying styles with Find/Change
  • Working with text variables
  • Resolving missing font problems in styles
  • Mapping Word styles to InDesign styles
  • Export tagging styles for EPUB, HTML, and PDF
Subject:
Design
Software:
InDesign
Author:
Michael Murphy

Resolving missing font problems in styles

No one like seeing InDesign missing font warning pop up when they open up a file, but it's even worse when you think you've fixed the problem and still keep getting that dialog. If that's happening in one of your files, I'll show you what the likely culprit is and how to get rid of that warning once for all. I'm going to open up one of the exercise files folder in Chapter_9 > 09_05, the 09-05 missing fonts start file. I'll hit Enter to open and there is my missing font dialog, showing me that I've got three missing fonts in this document and you can see the pink highlighting in the background on the paragraphs that are affected by these missing fonts.

I'm going to use InDesigns Find Font Feature to replace these fonts. I'll click that here and my three problem fonts are listed at the top with alert icons, and I'll select the first one and choose Replacement font, I'll start typing Chaparral Pro, and I'll see what actually is available to me in Chaparral Pro, it's just Regular, so I will have to live with that and I'll click Change All, and that item moves from the top of list with an alert, further down on a list, and showing that it's okay. I'll click the next one, Chaparral Pro Semibold, my only replacement is Chaparral Pro Bold, so that's what I'll choose, I'll click Change All and I'll do the same for Myriad Pro Light, start typing Myr in the Font Family field, and I'll have to replace that with Myriad Pro Regular, and I'll click Change All, and I'll click Done.

So now my font highlighting is gone, everything seems fine, right? Well, let's take a closer look. I'm going to hit the Z key to get my Zoom tool, and drag it over the top part of this page, and then V to get back to my Selection tool. I'll double-click in this paragraph up here, under container plants, and let me open up my Paragraph Styles panel. This section blur paragraph style has a plus sign next to it, indicating an override. And the override is that it's Regular, this one has an override indicating that it's bold.

Description has an override, it's Regular, there are overrides all over this document. Instead of fixing this problem, I actually introduced new problems and I've left the door open for the original problem to resurface. If I draw out a new text frame and go to the Type menu and choose Fill with Placeholder Text, select all of it, and choose my Description style, you'll see what I mean, it's highlighted in pink. This is still Chaparral Pro Light. The control panel and character mode shows me that.

So I've only fixed the type that appears on the page, and I haven't really fixed it, I've actually made it worse by applying overrides. This is not at all what I want, so I'm just going to close this without saving and try it again, and the fix is fairly simple, it's literally in one click fix. I'll hit Command+O to open the file again, go back to this 09-05 missing fonts start.indd file, click Open, there's that missing font dialog, again, I'll hit Find Font, just I did before, but before I do anything, I'm going to check this box, Redefine Style When Changing All.

That's going to fix the problem and it's going to fix it beyond the text that's on the page, it's going to go all the way down into each style that uses this font and redefine that style to use the font I select as a replacement. So again, Chaparral Pro Light becomes Chaparral Pro Regular, click Change All, and I get a warning that overrides have been applied to one or more styles. This dialog is telling me that there may be some hidden or conditional text in here that can't be affected by find font, and I may have to dig further into the file and fix that on my own, but I want to fix it in broad strokes through the whole document.

So I'll click OK for now to dismiss that dialog, I'll go back here to Chaparral Pro Semibold and switch that to Chaparral Pro Bold, click Change All. I get the warning that overrides have been applied to one or more styles, that's to be expected. That same warning again, something in my document is hidden or conditional; I'll have to deal with that later. But for now I'll click Done, and you can see that all of the pink highlighting is gone from my text. I'll select Zoom tool in the tools panel, zoom in on this page, switch to the Type tool, select some text.

Now I've got section blurb with no plus sign next to it, my section head with no plus sign. I've cleared out all those local overrides and more than that, I've redefined my styles. I'll right-click to Edit Description and in Basic Character Formats this is now Chaparral Pro Regular where it was Chaparral Pro Light. I still have to track down whatever that little problem was that I got the dialog box on, but I've eliminated that find font problem throughout this document. So just remember, when you're replacing missing fonts using Find Font, you need to check Redefine Style when Changing All, to send that change all the way down to the style level, not just to the text that appears on the page.

There are currently no FAQs about InDesign Styles in Depth.

 
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