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In InDesign CS4 Power Shortcuts, Adobe product manager and designer Michael Ninness reveals hundreds of tips to boost productivity, including the top 20 power shortcuts every InDesign user must know. From placing multiple images to the hidden power of Quick Apply, each one of these videos covers an important topic, and includes just the right amount of information to make anyone a true InDesign power user. InDesign users are always looking for faster, more efficient ways to do everything, and this course offers just what they're looking for. Exercise files accompany the course.
InDesign has had a Relink command for a very long time, and that lets you select any image either in your layout or if I go over to the Links panel itself and click on the link here, I can choose the Relink button at the bottom of the Links panel and have InDesign let me browse to a different file on my disk and automatically update to that new version or a different file altogether. So it's pretty handy, especially when you're working, let's say, with low-resolution images during design time, because you're not quite sure what images you're going to be ending up using in the final production file.
But at some point you might want to replace all your low-resolution versions with your high-resolution versions. So that's kind of what I've got set up here. In order to kind of make this a little bit easier though, we're going to customize the Links panel to add a specific column of information so that we can sort our links by that particular piece of information. That just makes it easier to invoke this new Relink to Folder command that I'm going to show you. So to do that, let's go ahead and collapse our dock down to just icons and labels. I just click in this dark gray strip to do that. Then I can click on the Links panel to open it up in a Drawer mode here, as a pop-up panel, which enables me to actually click on the left-hand side of it and drag it and make it little bit wider so I have more room.
I'm going to close the Link Info area. I just want the list of links, and then I want to add another column of information here. Again, to do that you go to the flyout menu and choose panel Options. I'm going to turn on Folder 0. Again, Folder 0 lets me see the name of the folder that my links are placed from. So I want to go ahead and click OK. There is Folder 0, and now I can see the name of the folder that each one of these links in the list is placed from. I'm going to sort by Folder 0 by clicking on that column header. Incidentally, you can actually change the order of the columns, just by clicking-and-dragging them.
So if I want Folder 0 to be right after the file name, I can just click-and-drag that header anywhere I want it in the list from left to right. So what I've done is I've sorted them by folder until I see the name of the folder that I know I'm looking for, in this case, FPOs for my Position Only versions. That groups all the links from that folder at the top of the list, which makes it very easy to go ahead and select those four images just by clicking on the first one, holding down the Shift key and clicking on the last one. I've got them all selected. Then I'm going to go choose the Relink to Folder command from the flyout menu, so there's the old Relink command.
Here's a newer Relink to Folder command, which enables me to choose a particular folder on my hard drive. So all those original links were placed in the FPOs folder. Here's my High Res folder and you can see I've got four variants of these files that are all placed as PSD files, Photoshop files. You can see over here in my Links panel in the background, the files that were originally placed in this document were JPEG. So the low resolution compressed JPEGs, I want to replace them with the high-resolution PSD files or TIFF files or whatever file format that I might be using.
So I have a problem though. A link in InDesign is linking to a very specific filename, and that includes the file extension. So what this Relink to Folder command lets you do is match the same filename and extension by default, or match the same filename, but pay attention to a different extension and the default is TIFF, so I'm going to change that to PSD. In this command now, it's going to look for every document. Here it's called Seasons_01.jpg and it's going to look for corresponding Seasons_01.psd, because that's the file extension I've put in there.
It's going to do that for all the selected links I have in Links panel. It's going to look for a corresponding match from this folder. Whenever there is a match, it's going to go ahead and automate and relink all these files in one go. I'm going to go ahead and click Choose and like the wind they are all updated, and I can verify that they're all now being linked to that High Res folder, instead of the low resolution FPOs folder. How cool is that? I think it's pretty cool.
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