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In InDesign CS4 Power Shortcuts, Adobe product manager and designer Michael Ninness reveals hundreds of tips to boost productivity, including the top 20 power shortcuts every InDesign user must know. From placing multiple images to the hidden power of Quick Apply, each one of these videos covers an important topic, and includes just the right amount of information to make anyone a true InDesign power user. InDesign users are always looking for faster, more efficient ways to do everything, and this course offers just what they're looking for. Exercise files accompany the course.
The last little secret or power shortcut that I will share with you is how to get much smaller file sizes from InDesign. So without getting into too many of the technical details, InDesign's file format is a database. So when you are doing your saves, you know, just hitting Command+S for file save throughout a project, you are really just tacking on the extra information towards the end of the file and every once in a while you may want to do a Save As to compact the database to make the file size rewritten and be much smaller. So let's take a look at what this might end up looking like.
If you look at the Power Shortcuts document we have been working on, PowerShortcuts.indd, it is 5.7 megabytes on disk. Now I have never done a Save As or at least I haven't done so in quite some time. So I have just been doing file save or Command+S throughout the creation of this document. So let's go back to InDesign and the way to get a smaller file size is simply do a file Save As and save over the filename itself. So you are just saving over a copy of it and go ahead and hit Save. It will ask you if you want to save over it.
You say Yes. Go ahead and replace. Remember, it was 5.7 megabytes to begin with and we go take a look at it now. It's only 3.9 megabytes. So the larger your document and the longer you been working on it and just doing saves, the bigger the impact it will have when you do a Save As, but this is an easy way to reduce the file size of your InDesign documents and just make them more compact.
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