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In InDesign CS4 Power Shortcuts, Adobe product manager and designer Michael Ninness reveals hundreds of tips to boost productivity, including the top 20 power shortcuts every InDesign user must know. From placing multiple images to the hidden power of Quick Apply, each one of these videos covers an important topic, and includes just the right amount of information to make anyone a true InDesign power user. InDesign users are always looking for faster, more efficient ways to do everything, and this course offers just what they're looking for. Exercise files accompany the course.
So hopefully by now you know why you should be using styles, Paragraph Styles and Character Styles, inside InDesign to format your text, because it's going to make changing your mind and responding to client requests, much, much quicker. I'm going to give you a shortcut for redefining styles that just shows how powerful styles really are. Let's zoom up on this particular paragraph here. I'm just going to go ahead and select it, do a Command+Plus, Ctrl+Plus of course on Windows. All right, so if we take a look at this document and click into the text frame just by double-clicking, and then clicking in the various paragraphs, if I switch to my paragraph section in the Control panel, so here I'm on Character.
I'll click on the little backwards P to switch to paragraph, and I can see okay, this paragraph is using the article title style, this paragraph is using the description style, this one's using the writer style and of course, this one is using the photographer style. So these have already been defined in this document and have been applied to these paragraphs. But now I want to change my mind. Well, you don't have to actually go into the various style editing dialogs. You can do it like you normally format any other text, just by selecting it and changing your mind.
So for instance, I want the article titles to be in all caps. I'm just going to go select that text, and there happens to be a keyboard shortcut to convert it to all caps. It's Command+Shift+K or Ctrl+Shift+K. That turns it all into uppercase. Now when it's all caps, it's a little bit too large, so I'm going to change the type size. I'll go back to my Character options, and I'm just going to take that down one point to make it 11 point, looking good. Now, the problem is that I only changed this one paragraph.
If we go back to our Paragraph Options in the Control panel, it says Article Title+. The + sign means that you've got some local formatting applied to this style, and it's overriding the original style definition. So the trick is we want to get all the other paragraphs that are tagged with the article title style to look like the new version that we just modified here. Just click into the paragraph that you've modified here and the secret shortcut is Command+Option+Shift+R/Ctrl+Alt+ Shift+R for redefine. Pretty powerful.
Instantly it goes back through the entire document and redefines the style that you were in and with your cursor, and updates all the paragraphs that have been tagged with that style automatically, document wide. Pretty cool. So let's do that again. Change the tracking of the photographer line. The spacing is a little bit tight, so I'm just going to triple- click to select that paragraph. Again, I'm going to go to my Character Options and I'm just going to increase the tracking to say 50, just to open that up a little bit. So again, all the paragraphs that are using the photographer style, so I went back to my paragraph options there, and I can see Photographer+ again.
Again that means local overrides. I want all the Photographer paragraphs to update, so Command+Option+Shift+R/Ctrl+Alt+Shift+R, and they all get that increased spacing. Now this also works for Character Styles. You'll see these page numbers here are orange. If I take a look at the Character Options here, I can see there's a Drop Cap character style and they're currently orange. So I'm going to go to my Swatches panel and just change the color to this green. Again, you can see that it's only changing the one that I had selected and now I have a Drop Cap+ in my Character Style list.
The trick is I want to redefine the character style so everywhere the character style is used I'm going to get that color change. So again, Command+Option+Shift, Ctrl+Alt+Shift. It's not R. That was for Paragraph Styles. It's C for Character Style, and they all instantly update, because we redefined that character style. So there we have it, two very powerful shortcuts for redefining both Paragraph Styles and Character Styles.
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