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Prioritizing style sheet shortcuts

From: InDesign CS3 One-on-One: Style Sheets

Video: Prioritizing style sheet shortcuts

In this exercise, we are going to assign a keyboard shortcut to the new Step leader style. More importantly however, I am going to give you a sense of how I go about organizing my keyboard shortcuts, who gets the priority? Just FYI, this is just based on my own experience. Your experience of course may vary. Then we will go ahead and base the Step leader style on Step number so that they are in sync with each other, for future modifications that we will be making. Alright, so I am going to press Ctrl+Shift+A or Command+Shift+A on the Mac to deselect my text and by the way if you are just joining us, I am looking at a catch-up document called Step leader style.indd found inside the O4 Charstyles folder, short for Character Styles, of course.

Prioritizing style sheet shortcuts

In this exercise, we are going to assign a keyboard shortcut to the new Step leader style. More importantly however, I am going to give you a sense of how I go about organizing my keyboard shortcuts, who gets the priority? Just FYI, this is just based on my own experience. Your experience of course may vary. Then we will go ahead and base the Step leader style on Step number so that they are in sync with each other, for future modifications that we will be making. Alright, so I am going to press Ctrl+Shift+A or Command+Shift+A on the Mac to deselect my text and by the way if you are just joining us, I am looking at a catch-up document called Step leader style.indd found inside the O4 Charstyles folder, short for Character Styles, of course.

Now, let's go ahead and take a look at the current occupants of the Paragraph Styles and Character Styles palette. First, I will switch over to Paragraph Styles and notice that I have assigned keyboard shortcuts to some, but not all of my Paragraph Styles. I am only assigning keyboard shortcuts to the ones that I use the most and the ones that have the biggest priority. Also, notice that I am giving all of my shortcuts Ctrl+Alt and a number, that would be Comman+Option and a number of the Mac. That's just how I have it organized for this particular document, fine and notice if I go over to Character Styles and bear in mind Character Styles are secondary to Paragraph Styles.

If I only had one kind of style sheet that I could use, it would definitely be Paragraph Style, they are that much more important than all of the other styles. Character Styles are useful of course, but they are secondary styles. So, why do I favor them with Ctrl or Command and a number and that's it. I am not pressing like Shift or Alt or Option or any of those, just Ctrl or Command, number sign that's all and in fact, I am going to favor them again. I am going to go over here to Step leader. I am going to double-click on Step leader and notice I can give it a shortcut.

So I will click inside the shortcut, what I am asking you to notice actually is be aware while you are assigning a shortcut of what your previous shortcuts were. So, you already have one, two, three and nine, if you are not careful and you just say, "Hey, I am going to give this Ctrl+1, you may notice that Ctrl+1 dims here for Emphasis bold and that is because you are about to override it. Whoever you assign the shortcut to last is the one who gets the shortcut. So, if you end up overriding, another shortcut is just going to appear dimmed inside the palette. In case you have tons and tons of styles going on inside of a document and you see some of them are dimmed, that means that at one point in time, they got overridden, just so you know.

So even, watch this, if I press Ctrl+5 in order to take care of that problem, because I notice I just replaced that or I just took the risk of replacing it anyway. So, let's change it to Ctrl+5 and of course 5 on the numerical keypad, that still goes. You always have to use the numerical keypad for styles and that doesn't override anything at this point. That is unique, I go ahead and click OK and yet Ctrl+1 is still dimmed and it may or may not work actually at this point. If you want to take care of that problem, just go ahead and double-click on the style and that will go ahead and reinstate the style, you don't even have to enter anything into shortcut there, just go ahead and cancel at that point, you will notice that you have reinstated the style.

Just in case you run into that problem or of course you know, if you really had over in this style, you would have to take care of that issue. Alright, so the larger question though that I asked the moment ago and I still haven't answered this, why am I favoring Character Styles over Paragraph Styles? And the reason is that often times with Paragraph Style for example, I have got a step following a step following a step. So, next style after step is another step, so I am really not applying Paragraph Styles all that often, even though they are more important, I just don't have to apply them that often, whereas Character Styles, all these little weird exceptions are appearing all over the place, so I really want to be able to very quickly apply these styles and I just have to remember what they are.

Really even though we are assigning a bunch of numbers, so it's not like -- there is some way to remember them in any particular way, they just become like phone numbers. After some time, you spend enough time in a document, you just start to memorize the ones that you have created, the ones that are the most important. So, I just try to put them, just assign a priority, like I know that the style I assign most often is going to be Emphasis bold, secondary to that, the second style I apply is going to be Emphasis italic and so on and so on throughout a document. Anyway, I give Character Styles priority over Paragraph Styles where shortcuts are concerned.

One more thing that I want to do here of course is base Step leader on Step number. So I am going to press Ctrl+Shift+A, once again Command+Shift+A on the Mac in order to deselect my text and then I will go to Step leader, double-click on it, remember it's the child that you want to set to Based On. So, I grab Step leader, it is going to be a child to Step number, so Step number is going to be the parent and then I click OK. Notice by the way that that doesn't do any harm to the text, it does change slightly what appears here in Style Settings. So, if I didn't have any Based On, it was set to none, then it is telling me it is none, of course there is no Character Style plus Bold Italic, size 11, color Autumn Brown.

Whereas if I change it to Step number, it is just Step number plus Bold Italic, that's only difference because Step number already includes Autumn Brown and a type size of 11 point. I will go ahead and click OK and we have done it, we have given the style both a parent, for orphan, it now has a parent and a keyboard shortcut. We are now ready to assign that style to the other Step leaders which is something that we will do in the very next exercise.

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This video is part of

Image for InDesign CS3 One-on-One: Style Sheets
InDesign CS3 One-on-One: Style Sheets

89 video lessons · 10884 viewers

Deke McClelland
Author

 
Expand all | Collapse all
  1. 49m 7s
    1. How style automation works and why every file needs it
      2m 26s
    2. Installing the DekeKeys shortcuts
      3m 58s
    3. Meet the Eyedropper tool
      5m 43s
    4. Using the "loaded" Eyedropper
      2m 23s
    5. Loading new attributes
      1m 33s
    6. Lifting some attributes (and not others)
      4m 19s
    7. Eyedropper FYIs
      4m 51s
    8. The five kinds of style sheets
      3m 16s
    9. Meet the paragraph style
      2m 46s
    10. Applying the Find/Change command
      3m 41s
    11. The style sheet domino effect
      4m 10s
    12. Meet the object style
      4m 19s
    13. Appending a paragraph style to an object style
      2m 5s
    14. The power of the local override
      3m 37s
  2. 30m 5s
    1. The most common and useful style sheet
      40s
    2. Creating a paragraph style
      3m 57s
    3. The Paragraph Style Options dialog box
      3m 56s
    4. Assigning a keypad shortcut
      3m 9s
    5. The better way to create a style
      1m 30s
    6. Basing one style on another
      3m 16s
    7. Assigning a Next Style setting
      2m 31s
    8. Creating a closed style loop
      1m 40s
    9. Using the Quick Apply function
      3m 30s
    10. Formatting an entire story in one click
      2m 43s
    11. Auto-formatting as you type
      3m 13s
  3. 20m 44s
    1. Style sheets are dynamic
      39s
    2. Changing the font for multiple style sheets
      4m 29s
    3. Updating a shared attribute
      2m 24s
    4. Type style, skew, and tracking
      4m 12s
    5. Clearing and integrating local overrides
      3m 6s
    6. Removing widows with Balance Ragged Lines
      2m 47s
    7. Additional tricks for clearing overrides
      3m 7s
  4. 35m 13s
    1. Styling words, numbers, and symbols
      1m 16s
    2. Organizing style sheets
      6m 14s
    3. Character styles protect overrides
      5m 21s
    4. Creating a character style
      3m 44s
    5. Prioritizing style sheet shortcuts
      5m 24s
    6. Applying your new character style
      2m 51s
    7. Updating two styles in one pass
      4m 24s
    8. When in doubt, be obsessive
      5m 59s
  5. 1h 17m
    1. Character styles on steroids
      1m 15s
    2. Repeating style elements
      4m 0s
    3. Establishing a nested style
      3m 32s
    4. Setting the range of a nested style
      4m 3s
    5. Troubleshooting the nested range
      6m 49s
    6. Assigning automatic numbers
      2m 13s
    7. Assigning automatic bullets
      4m 49s
    8. Starting and restarting numbered sequences
      4m 16s
    9. Nesting a number or bullet style
      4m 45s
    10. Setting precise guidelines
      6m 24s
    11. Right-aligning numbers
      7m 31s
    12. Center-aligning bullets
      4m 10s
    13. Auto-numbering figures
      3m 0s
    14. Creating a custom Number setting
      4m 18s
    15. Specifying a chapter number
      3m 9s
    16. Numbering across threaded frames
      4m 5s
    17. Using a "list" to number across stories
      4m 29s
    18. What you can and can't do
      4m 37s
  6. 53m 18s
    1. If you make tables, listen up
      1m 1s
    2. A tale of two tables: Introducing the document
      2m 15s
    3. Creating a cell style
      5m 8s
    4. Adjusting the Inset values
      3m 37s
    5. Formatting the body of a table
      4m 22s
    6. Creating and applying column styles
      5m 32s
    7. Creating an all-inclusive table style
      4m 42s
    8. Converting and styling a table
      4m 49s
    9. Fixing formatting errors
      4m 21s
    10. Fixing row height and column width
      5m 25s
    11. An argument for independent cell styles
      2m 33s
    12. Making a dependent cell style
      3m 26s
    13. Selectively applying a cell style
      6m 7s
  7. 1h 10m
    1. The convergence of very nearly everything
      1m 18s
    2. Updating a style from the Find Font command
      4m 24s
    3. Step, Repeat, and Distribute
      4m 57s
    4. Adding text; removing style
      3m 3s
    5. Object-level formatting attributes
      3m 48s
    6. Creating an object style
      3m 43s
    7. Creating paired paragraph styles
      6m 28s
    8. Nesting paired paragraph styles
      3m 9s
    9. Inline and above line graphics
      5m 19s
    10. Creating an anchored object
      6m 29s
    11. Viewing frames and threads
      3m 52s
    12. Creating an anchored object style
      3m 48s
    13. Establishing anchored object defaults
      3m 44s
    14. Problems? Fit the frame to the contents
      4m 35s
    15. Employing a highly selective object style
      5m 27s
    16. The best way to anchor objects
      2m 23s
    17. Moving and anchoring text and objects
      4m 4s
  8. 1m 7s
    1. Goodbye
      1m 7s

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