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David Blatner brings his knowledge of and passion for InDesign to the latest release of this state-of-the-art publishing program, showing how to harness its power and functionality. InDesign CS4 Beyond the Basics covers the process of publishing with an eye on the program's latest nuances: optimizing page layouts, automating InDesign with Data Merge and XML, exploring interactive documents (including making movies), and exporting publications to a variety of formats. Exercise files accompany the course.
Putting all these documents into a Book panel isn't much help if we can't print or export the whole thing as a single file. Fortunately, if you take a peek inside the Book panel's flyout menu, you will see that options for preflighting, packaging, exporting, and printing right here. However, note that this only prints or exports the files that you have selected in the panel. For example, right now, I only have Chapter 1 selected. So if I choose something from the panel menu, I will only get Chapter 1. If I want to get more than one chapter, I can select them either by Shift-clicking to select contiguous chapters in a row here or by Command-clicking or Ctrl-clicking on Windows to select discontiguous items in this list.
If I want to get all the items, all the documents in my whole panel, I am going to click in the blank area at the bottom. That deselects everything and if nothing is selected, it's basically the same thing as having everything selected. Now I could go back up to the panel menu and I can see that it says Preflight Book, Package Book, Export Book, Print Book, I will get the entire book if I do that. Another option is to click on this little Printer icon at the bottom of the Book panel. If I just click on that, it will open the Print dialog box in order to print the whole book, and here is a secret little trick here. If I hold down the Option key on the Mac, or Alt key on the Windows and click on that icon, it instead exports it, it will actually send it out as a PDF file instead of printing it.
So where I put this, out on my Desktop here, and I can call it anything I want. I will just leave it set to Chocolate Book and I will click Save and that opens the Export PDF dialog box and now I use my normal PDF presets. Let's say, we are going to make this a PDF/X-1a for example, we can set that there. I will go through. I am going to view this PDF after exporting it. And I want to make sure everything is set up just the way I wanted it to be. I am going to modify this a little bit, I will turn on my Printer Crops, but I don't need Color Bars, for this one I don't think. Here I will just go through and make sure I have everything set up properly, Convert to Destination, make sure the Transparency is set to High Resolution. I don't think there is any transparency in this document but just in case I always like to check that.
This is looking pretty good, why don't we go ahead and export this out to a PDF file. I click Export and it quickly goes to the entire book panel, opening each one of those documents, saving it out as a PDF, merging them altogether into a single 44 page PDF document here and if I zoom back Command+0 or Ctrl+0 on Windows, we can see that we have got our crop marks, registration marks and as I go through my document you see, you have the entire book all in one PDF. So that's it. We have created a whole book from soup to nuts, from Table of Contents to Index and then we exported it as a single PDF file. Now that's great, if it's a book headed for print. But what if our readers will be viewing this on screen? Well in that case, it would be helpful if we added some buttons or maybe even movies or hyperlinks to turn it from a book into an eBook and that's what we are going to look at in the next chapter.
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