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In InDesign CS4 Power Shortcuts, Adobe product manager and designer Michael Ninness reveals hundreds of tips to boost productivity, including the top 20 power shortcuts every InDesign user must know. From placing multiple images to the hidden power of Quick Apply, each one of these videos covers an important topic, and includes just the right amount of information to make anyone a true InDesign power user. InDesign users are always looking for faster, more efficient ways to do everything, and this course offers just what they're looking for. Exercise files accompany the course.
All right, we are looking at an Illustrator file inside Illustrator CS4. This is a document that has multiple artboards in it. Illustrator calls its pages artboards and you can see I've got several of them here. What I want to do is place this file in InDesign, but choose which artboard I want to bring in to the InDesign document. Or maybe I want to bring all of them in or whatever. Right now, let's go take a look at what happens by default though. So let's jump back over to InDesign and we'll use our trusty Place command, Command+D or Ctrl+D, and navigate to our file.
There it is, Multiple_Artboards.AI. I am going to go ahead and click the Open button and that brings it in. This is the default experience though. I just get the one page, meaning the first artboard in the Illustrator file. I can go ahead, of course, and drag to place that and it brings it in. It looks beautiful. Wonderful, but where are those other artboards? So let's go ahead and delete that. You've got to do something along the way to get access to those multiple artboards. Command+D or Ctrl+D again. I am going to go ahead and choose the file and now you've got two choices here.
The Show Import Options, this is off by default, and the thing about it is it's a sticky setting. So when you turn this on, what happens is that InDesign intercepts any file that you place that has import options and brings up a dialog box in between you and InDesign where you specify things like in the case of Illustrator, which artboard you want, for instance. A lot of people don't like the fact that this is a sticky setting because they only need it occasionally, the next time they place a file, they forget and don't pay attention that it's turned on and they get intercepted by this dialog when they didn't really want to.
So here is an alternative. Instead of turning it on and leaving it on, if you hold down the Shift key when you click the Open button, that will temporarily invoke the import options dialog just this one time, very handy shortcut to know. Shift-click on Open. That brings up the import options for placing an Illustrator file. Now it's called Place PDF because that happens to be the native file format of Illustrator files. So don't get confused there, why it's called Place PDF? There is the name of the file and here you can actually toggle through and decide which page or which artboard you want to bring in.
Now you can go ahead and cycle through and get a little proxy preview of each page in the document and choose the specific one you want. That's pretty handy. You can even say, hey, I want all of them and what that's going to do is load them all into the place gun with a little bit of a trickery there which I'll explain in a minute. You can even, if you want, navigate and turn layers on and off. So even have that option. You can control the layer visibility of both a layered Illustrator file or a layered Photoshop file. Same technique here.
You just need to show the import options when you place any Photoshop file to have access to the layer visibility. Okay, you can also choose some options on how to crop the Illustrator file. You now have the ability to have a Bleed in Illustrator document you could crop to the bleed if you want. It is going to go with the default for now, Bounding Box. That's fine. I am going to go ahead and click OK and it's going to take a second. It's going to load the gun. Now it doesn't give you a number like placing multiple JPEGs, for example, or multiple tips, but if you notice real subtly, there's a little Acrobat icon and there is a plus sign next to it.
What that's trying to tell you is that even though you only see the first thumbnail, when you go ahead and drag place this out, it will then proceed to load the place cursor with the next artboard from the file because you remember, in the import options just a second ago, we chose all the pages instead of navigating to just a specific page. So if you want to get all of them, you certainly can, just by dragging and dropping, automatically loads the gun with the next artboard in the file. Incidentally, if you're placing a multiple-page PDF file, not just an Illustrator file but a multi -page PDF, same thing goes.
Show Import Options, choose All pages, and then you can drag-place each page in the PDF as a separate graphic. Pretty handy to have. So there you have it, the bonus secret shortcut there. And I'm going to go ahead and cancel this place just by clicking on the Selection tool. That bonus secret shortcut for temporarily getting access to the import options is just hold down the Shift key when you click the Open button in the Place dialog box.
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