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Like other page layout applications, InDesign allows users to control the appearance of every element on a page. It helps format elements with style sheets, which collect formatting attributes for easy replication. But that's where the similarities end. InDesign CS3 One-on-One: Style Sheets demonstrates why InDesign's style sheets are far more powerful than anything found in any other page layout program. Pioneering electronic publisher and author Deke McClelland goes to the heart of InDesign's style sheets, and discusses how they define and guide just about every other program feature. He covers how to format words, paragraphs, whole frames, objects, tables, and even entire stories with a single click. Exercise files accompany the course.
Download Deke's customized keyboard layouts for InDesign Style Sheets from the Exercise Files tab.
In this exercise, I am going to show you how to work inside the Paragraph Styles Options dialog box. Now, we are still working inside that same Table of Contents.indd file that I opened in previous exercise, found inside the 02 Graph Styles folder and bear in mind of course, where graph is a short version of paragraph, it doesn't have anything to do with the Chart Style Graphs and I have gone ahead and created a new style called Page No. & Title based on the word Editorial and its drop caps. So the drop caps, the big numbers here, are the page number and the word Editorial is the name of the article.
I am going to go ahead and now press the Enter Key on the keypad or you could press the Escape Key if you didn't load my keyboard shortcuts in order to escape out of that text. You might also press Ctrl+Shift+A or Command+Shift+A on the Mac to deselect the text so that nothing is selected. You don't want to have anything selected on the page. Now we are going to go ahead and modify the Page No. & Title Style to at least include a keyboard shortcut. I am also going to show you a few other things we can do if we want. Let's go ahead and move this page over a little bit so that we can see the text as we are modifying the style.
So you may recall from the previous chapter we have a live link between the style text and the Paragraph Styles. So if we modify that Paragraph Style, we are going to modify the text as well. I am going to go ahead and double-click on Page No. & Title there inside the Paragraph Styles palette to bring up the Paragraph Style Options dialog box and notice when you are working inside this dialog box by the way that you have a ton of different panels that are available to you and by a ton I mean several.
There is like something like 15 or 16 and you can switch between panels by clicking on these items here. Once you have clicked on one of these items you can also press the up and down arrow key. So the down arrow key will take you down panels, the up arrow key will take you up panels. You will also have keyboard shortcuts in case you are curious. Ctrl+1 or Command+1 on the Mac will take you to General. Ctrl+2 or Command+2 on the Mac will take you to, what is that? Basic Character Formats on and on all the way down the Ctrl+0 or Command+0 on the Mac which will take you to Drop Caps and Nested Styles.
Let's check out this one actually because it factors into what we have done inside of this style. Notice that the Preview checkbox is turned on. Make sure yours is turned on as well so you can see what you are doing and notice if I change this Lines value like if I reduce the value for example, I am pressing the down arrow key to reduce the value to 2 Lines or just 1 Line. That's going to change the size of this drop cap item right there and I actually want to take it up to 3 Lines. You could make it 4 or 5 Lines if you want it to. You can increase the number of characters as well. Right now it set to just the first 2 characters.
If I increase that to 3 characters that could include the tab character after the 8 and 18. If I take it up to 4 characters that would include the E and then the D and so on, if I take it to 5. Alright, let's take that back down to where I had it 3 and 2 is actually what I want for this particular paragraph right here. But I just want to show you how you can modify this text on the fly if you want to and see the results. So for example, if you are curious what does Align Left Edge do? Well, watch the number 1 right there.
If I turn on Align Left Edge you will see that it goes ahead and aligns the left edge of that character. So the 1 moves all the way left. The problem is with this, I don't actually want this turned on. I will go and turn it off. That messes up the right alignment of the number or characters and I want all the numbers to be aligned similarly at the expense of the number 1 which is the narrowest number of course. But my point is you can checkout how options work when you have Preview turned on. I am going to go ahead and go back to General, which I could do either by clicking on the word General or pressing Ctrl+1, Command+1 on the Mac, because I want to assign a keyboard shortcut and I am going to tell you all about keyboard shortcuts, because they are little weird in the next exercise.
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