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Packaging an InDesign file is a great way to ensure all the fonts and links used in a document are collected into a folder, making it easier to move to another computer. Let's go ahead and look at how we packaged this file. The first thing I want to do is look at my Links panel and make sure that nothing is missing or modified. If it was, I would see an icon here. Next, I am going to look at my fonts. I am going to go under Type > Find Font. This is one of the ways you can check if your fonts are missing. You would see an icon here, and it would tell you a font is missing.
In this case, it looks like we are just fine. Next, I am going to go under File and choose Package. This will tell me if I have any errors. I see one here indicating 10 images and RGB color space. Since I am working in an RGB workflow, that's just fine. I am going to go ahead and hit Package. Here I could fill out any instructions I need to, including contact information, the company, phone number, and email. Next, it asks me where I would like to save it.
I am going to pick my desktop. I am also going to make sure that the first three items are checked here: Copy Fonts, Copy Linked Graphics, and Update Graphic Links in a Package. When I Package my file, I am going to get a warning regarding my fonts. I can go ahead and copy them as long as I am doing that for my service provider. Once I package my file, it's going to create a folder on my desktop. When I open up that folder, I can see I have two folders inside.
One folder contains all my document fonts and the next folder contains all the links used in my document. When I hand this folder off to my service provider or simply move it to another computer, my fonts, my InDesign file, my instructions, and my links are all intact into one folder. If you plan on moving your InDesign file to another computer, packaging ensures you include all the fonts and links in your document.
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