Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member
In an earlier chapter, I discussed how InDesign documents don't embed all of your placed images; rather, they just link to the original files on disk. Well, that means if you're going to send your document to someone else to print it, you need to send them your linked files too. In fact, you should probably send them the fonts that you used, just in case they don't have the same fonts as you. Fortunately, you don't have to go and find and copy all of those files manually. Instead, go to the File menu, and choose Package. When you choose Package, InDesign immediately shows you a summary of your document: all the Fonts you used, all the Linked images that you used, and so on.
While this is kind of helpful to give you a sense of the document, I usually just ignore it, and I go ahead and click Package. Next, InDesign shows you the Printing Instructions dialog box. The idea here is that you would add some contact information, and instructions that you want to send to the printer, and InDesign will take this information, and write it as a text file into the Final Package folder, but truthfully, most printers I know just ignore that file entirely. So if you want to express something to your printer, I suggest you call them on the telephone, or e-mail them or something; don't rely on this file.
I leave it blank, and I'm going to click Continue. Now InDesign is going to ask, what do you want the name the package folder? By default, it names it based on the name of the file itself. It asks you where you want to put it, I'll put mine on my Desktop, and it asks you what you want to save. Generally, you would copy both the Fonts and the Graphics if you were sending it to an output provider. The third checkbox, Update Graphic Links in Package, means that you want InDesign to automatically link to the linked graphics that it's going to copy into your package folder. In the vast majority of cases, you would want to do that, so I'd definitely leave that on.
Finally, I click the Package button, and InDesign alerts me: you are saving fonts into this folder; make sure you have the rights to do that. Font laws and copyright laws are very clear; you can't give your fonts to someone who doesn't have the right to use them. But if you're sending this to an output provider, and all they are doing is printing your document, then it's okay in most cases. Check your font license to be sure, though. I'll click OK, and InDesign packages the whole document. It copies this document and all of its graphics and fonts into a folder on the Desktop.
Let's go take a look. I'll switch to my Desktop, and there is the folder: 18_brochure folder. Inside you'll see the copy of the InDesign file, the instructions, which we ignored, you'll see all the linked images that I used, and you'll see a folder called Document fonts. Inside are all the fonts that I used in this document, but the Document fonts folder has a secret hidden benefit, and that is, if I give this whole folder to somebody else using InDesign, and they open this InDesign document, they don't have to install my fonts onto their system. That is, they don't have to use their font management system, or drag it into their fonts folder, or anything.
InDesign itself can read any fonts that are inside the Document fonts folder, and use it for this document, and this document only. It's a really clever system, and it's a great help for output providers, or anybody who has to open your documents. Now, I often use package for another purpose too. It's a good way to save an archive of all the files necessary on a job, and get all the graphics which I might have imported from all over my hard drive, or off of a server. I get all of those into one folder. But if you do this, just beware of one thing: package will not grab any images that are hiding off on the pasteboard; it only takes linked images that are on your pages themselves.
Other than that, it's a great help.
Get unlimited access to all courses for just $25/month.Become a member
119 Video lessons · 51474 Viewers
117 Video lessons · 39339 Viewers
113 Video lessons · 81777 Viewers
65 Video lessons · 12134 Viewers
Access exercise files from a button right under the course name.
Search within course videos and transcripts, and jump right to the results.
Remove icons showing you already watched videos if you want to start over.
Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.
Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.
Your file was successfully uploaded.