InDesign CS6 Essential Training
Illustration by John Hersey

InDesign CS6 Essential Training

with David Blatner

Video: Numbering paragraphs

In the last movie, we looked at how to make bulleted lists. Let's give them a little more structure. Here is how to apply numbers or letters to your paragraphs; what the Web designers call ordered lists. I have my brochure document open. I am going to zoom into the same text, and select these paragraphs. To turn this into an ordered or numbered list, all I need to do is go to the control panel, and click on the Numbered List button. If it's a very simple list like this, that's all I need to do.
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  1. 1m 23s
    1. What is InDesign?
      1m 23s
  2. 2m 38s
    1. Welcome
      1m 0s
    2. Using the exercise files
      1m 38s
  3. 21m 19s
    1. Getting started
      3m 33s
    2. Adding or editing text
      3m 23s
    3. Adding or replacing graphics
      4m 31s
    4. Moving objects around
      4m 55s
    5. Printing and creating a PDF
      4m 57s
  4. 26m 6s
    1. Exploring the application window
      6m 25s
    2. Navigating and magnifying pages and objects
      6m 24s
    3. Setting rulers and measurements
      2m 35s
    4. Working with panels
      3m 58s
    5. Setting the view quality of artwork
      2m 31s
    6. Adjusting view and preview settings
      4m 13s
  5. 27m 52s
    1. Creating new documents
      7m 39s
    2. Saving and reverting documents
      4m 2s
    3. Saving for CS4 and CS5 with IDML
      2m 24s
    4. Setting the margin and column guides
      4m 29s
    5. Putting ruler guides on the page
      5m 7s
    6. Bleeding colors or images off the side of the page
      4m 11s
  6. 23m 37s
    1. Inserting, deleting, and moving pages
      4m 32s
    2. Changing page size
      4m 38s
    3. Creating and applying master pages
      5m 18s
    4. Overriding master page items
      2m 43s
    5. Adding page numbering
      2m 22s
    6. Changing page numbering with sections
      4m 4s
  7. 52m 48s
    1. Understanding text frames
      3m 38s
    2. Typing and editing text
      4m 48s
    3. Inserting special characters
      4m 1s
    4. Importing text
      3m 47s
    5. Threading text frames
      3m 12s
    6. Setting text frame columns
      4m 31s
    7. Setting text inset and vertical justification options
      3m 48s
    8. Allowing text frames to grow and shrink
      4m 5s
    9. Putting text on a path
      5m 51s
    10. Using the Story Editor
      5m 10s
    11. Checking spelling
      5m 12s
    12. Using Find/Change
      4m 45s
  8. 28m 19s
    1. Importing graphics
      8m 20s
    2. Using the Links panel
      7m 17s
    3. Editing graphics in their original app
      3m 10s
    4. Fitting graphics to the frame
      5m 1s
    5. Taking advantage of image transparency and clipping paths
      4m 31s
  9. 35m 49s
    1. Selecting objects
      5m 2s
    2. Applying basic strokes and fills
      5m 6s
    3. Colorizing images
      1m 59s
    4. Adjusting transparency
      4m 4s
    5. Adding drop shadows
      3m 33s
    6. Using other transparency effects
      5m 15s
    7. Copying and formatting with the Eyedropper tool
      5m 59s
    8. Finding and changing object formatting
      4m 51s
  10. 18m 34s
    1. Creating color swatches
      4m 33s
    2. Understanding the danger and power of unnamed colors
      5m 46s
    3. Creating gradient swatches
      3m 53s
    4. Applying gradients
      4m 22s
  11. 15m 27s
    1. Editing frame and path shapes
      5m 8s
    2. Adding rounded corners and other corner options
      4m 8s
    3. Making polygons and starbursts
      1m 59s
    4. Creating text outlines
      4m 12s
  12. 37m 56s
    1. Positioning objects with the Gap tool
      3m 54s
    2. Stacking objects
      2m 5s
    3. Creating and controlling layers
      5m 27s
    4. Managing objects in the Layers panel
      3m 33s
    5. Grouping and locking objects
      3m 10s
    6. Nesting objects
      3m 23s
    7. Aligning and distributing objects
      4m 20s
    8. Understanding text wrap
      5m 51s
    9. Using anchored objects
      6m 13s
  13. 26m 17s
    1. Duplicating objects
      5m 37s
    2. Collecting, conveying, and placing content
      8m 58s
    3. Rotating objects
      2m 22s
    4. Scaling objects
      4m 21s
    5. Skewing objects
      1m 9s
    6. Mirroring objects
      3m 50s
  14. 24m 19s
    1. Applying basic character styling
      7m 31s
    2. Applying advanced character formatting
      4m 28s
    3. Changing case
      3m 23s
    4. Using Find/Change for text formatting
      5m 3s
    5. Using Find Font
      3m 54s
  15. 33m 11s
    1. Applying formatting to a paragraph
      4m 5s
    2. Spanning a paragraph across multiple columns
      2m 10s
    3. Splitting a paragraph into multiple columns
      1m 52s
    4. Using drop caps
      3m 26s
    5. Setting tabs
      7m 55s
    6. Adding rules (lines) above or below a paragraph
      3m 23s
    7. Adding automatic bullets
      4m 10s
    8. Numbering paragraphs
      6m 10s
  16. 19m 47s
    1. Creating and applying paragraph styles
      6m 10s
    2. Using character styles
      4m 45s
    3. Editing and redefining styles
      2m 20s
    4. Using object styles
      2m 47s
    5. Applying styles with Quick Apply
      3m 45s
  17. 39m 59s
    1. Creating a table
      4m 29s
    2. Adjusting rows and columns
      4m 36s
    3. Adding and deleting rows and columns
      3m 0s
    4. Formatting a table
      4m 32s
    5. Formatting cells
      6m 2s
    6. Applying table styles
      5m 33s
    7. Placing graphics in cells
      3m 1s
    8. Importing Microsoft Word and Excel tables
      8m 46s
  18. 16m 45s
    1. Building a multi-document book
      7m 27s
    2. Creating "continued on..." jump lines
      3m 51s
    3. Constructing a table of contents (TOC)
      5m 27s
  19. 23m 8s
    1. Exporting EPUBs
      6m 12s
    2. Creating an interactive PDF
      12m 49s
    3. Building a Flash SWF
      4m 7s
  20. 28m 1s
    1. Checking a document with the Preflight panel
      5m 26s
    2. Packaging for output
      3m 34s
    3. Using the Print dialog box
      4m 52s
    4. Printing a small booklet
      2m 46s
    5. Exporting a PDF
      7m 56s
    6. Exporting text
      3m 27s
  21. 1m 25s
    1. Next steps
      1m 25s

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Watch the Online Video Course InDesign CS6 Essential Training
8h 24m Beginner May 07, 2012

Viewers: in countries Watching now:

InDesign is an essential tool for design firms, ad agencies, magazines, newspapers, book publishers, and freelance designers around the world. This course presents the core features and techniques that make this powerful page layout application fun and easy to use. Author David Blatner shows how to navigate and customize the workspace, manage documents and pages, work with text frames and graphics, export and print finished documents, explore creating interactive documents, and much more. He also covers popular topics such as EPUBs and long documents and includes advice on working with overset text, unnamed colors, and other troublesome issues that may arise for first-time designers.

Topics include:
  • Getting started in just 30 minutes: the quick start guide to InDesign
  • Understanding your workspace
  • Creating and setting up new documents
  • Creating and applying master pages
  • Entering and editing text
  • Placing graphics
  • Working with color and gradients
  • Editing frame and path shapes
  • Working with layers, objects, and groups
  • Rotating and scaling objects
  • Applying character and paragraph formatting
  • Using styles
  • Creating and formatting tables
  • Exporting to EPUB and interactive PDF
  • Packaging, printing, and exporting your final document
David Blatner

Numbering paragraphs

In the last movie, we looked at how to make bulleted lists. Let's give them a little more structure. Here is how to apply numbers or letters to your paragraphs; what the Web designers call ordered lists. I have my brochure document open. I am going to zoom into the same text, and select these paragraphs. To turn this into an ordered or numbered list, all I need to do is go to the control panel, and click on the Numbered List button. If it's a very simple list like this, that's all I need to do.

Now I will click at the end of one paragraph, and I will type some more text, and you can see that it automatically updates the list. Let's say I didn't want that paragraph to be part of the list. It's easy to turn the number off; just click on the button. Now that paragraph I just typed looks like it's part of section number 2, so it goes 1, 2, and then skips, and then continues on with 3, 4, 5. If I wanted this paragraph to start over at number one again, I would place my cursor in that paragraph, and then right-click, or Control+Click with a one button mouse, to show the context menu, and choose Restart Numbering.

When you do that, it starts the number over at 1 again. So now I see, 1, 2, then blank, and 1, 2, 3. If I need to do anything more complex than what I just showed you, I need to visit the Numbering dialog box, and I can get there by holding down the Option or Alt key, and clicking on the Numbered button. Just to be clear, this numbering dialog box is actually the Bullets and Numbering dialog box. That's because I can change my selected text from a Numbered List to a Bulleted List with one pop-up menu. If I change that to Bullets, you'll see it update automatically on the page.

But that's not what I want; I do want a Numbered List here. Let's say I wanted this Numbered List to start at number 47. To do that, I would make sure the mode pop-up menu is set to Start At, and then I would type in the number that I wanted to start at. When I click OK, you can see that it updates automatically. Let's see some of the other cool things we can do with numbered lists. I am going to undo a few steps -- Command+Z or Control+Z -- back to where we had a list from 1 to 6. I will select those paragraphs again, and Option+Click or Alt+Click on the Numbered List button, and I am going to change the style of those numbers; that is, the formatting.

Right now they are formatted the same way as the rest of the text in the paragraph, but I can change that by applying a character style. I am going to be talking about character styles in the next chapter, but for right now, this document has some character styles built in. For example, I am going to choose bold. That applies the bold character style to the numbers; not the rest of the paragraph. Here is a question: what if I want a sublist? For example, I'd like this to be numbered 1, 2, 2a, 2b, and then 3, 4.

How would we do that? Well, to make a sublist, I'll click OK, I'll select the paragraphs that I actually want to affect, and I'll go back to that dialog box, and I am going to change the Level of this numbering from 1 to 2. Now it's a second level; a sublist, within this list. Next I am going to change the format of this list from regular Arabic numerals to something else. You can see you could choose Roman numerals, or letters; I will use the lowercase letters. I am going to increase the Left Indent to, let's say, 36 points, and then I'll press Tab, and that way the whole sublist is indented.

And finally, I'm pretty sure I said I wanted these to be listed as 2a, and 2b; not just A and B. So how do I tell InDesign to change the format? What it looks like on the page? Well, in fact, there is a field up here called Number, and the Number has some strange codes in it, and here is what it means. This first code -- caret, number sign -- means the current number; whatever number you're on right now. Then it's followed by a period, and a tab, and in fact, that's what we see: the current number, a, followed by a period, and a tab.

So if I want this to say 2a or 2b, I have a couple of choices. I could come in here, and type the word Two, followed by a space, then I will hit Tab to make it take effect, and you can see that whatever I type inside that field is reflected here on the page: Two a, and Two b. Or I could come in here, and replace that with the number 2, and hit Tab. Now it looks right. The problem with this method, where I actually type the number 2, is that it's not flexible. For example, if this number 2 later becomes 3, well, then it won't update properly.

So I'm going to get rid of that number 2, and instead, use another code. Now, I don't know what the code is, so instead, I'm going to use this little flyout menu on the right side. Most people don't even see that over there. But I'll choose that, and I will look inside the Insert Number Placeholder pop-up menu. Now, I know that this sublist is Level 2; I already set that, so I want to go one level up, so I'll choose Level 1. It typed in the code -- caret, one -- and when I hit Tab, it updates.

Now its 2a, and 2b, but it's totally flexible. I will click OK, and let's see it in action. I am going to click at the end of this paragraph, and hit Return, and then type some more, and you'll see that now it says 1, 2, 3, 3a, and 3b, so it worked. The last thing I want to point out here is that as I select text in InDesign, you will see that I am not selecting the numbers. It's almost like those numbers aren't even there. That's usually okay; I usually don't need to select those numbers for any reason, but if you did need to go in and choose those numbers for some reason, you'd need to convert it into actual text.

So to do that, I will go to the Type menu, come down here to Bulleted & Numbered Lists, and then choose Convert Numbering to Text. Now these numbers are no longer automatically going to update; they are actual text. You can select them, edit them, copy them, whatever you want to do, but they won't update if I later change my text. Like I said, it's rare that you need to do that, but it's good to know how. So, numbered lists; that wasn't so hard, was it?

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