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Like other page layout applications, InDesign allows users to control the appearance of every element on a page. It helps format elements with style sheets, which collect formatting attributes for easy replication. But that's where the similarities end. InDesign CS3 One-on-One: Style Sheets demonstrates why InDesign's style sheets are far more powerful than anything found in any other page layout program. Pioneering electronic publisher and author Deke McClelland goes to the heart of InDesign's style sheets, and discusses how they define and guide just about every other program feature. He covers how to format words, paragraphs, whole frames, objects, tables, and even entire stories with a single click. Exercise files accompany the course.
Download Deke's customized keyboard layouts for InDesign Style Sheets from the Exercise Files tab.
Alright kiddos! Here we are still working inside of this document that represents pages 198 through 199 inside of my book, Photoshop CS3 One on One. We have established an intelligently numbered figure item here. Really, this text block only contains one character of type and that is that period right there. If I select that period and delete it, everything goes away because the period is a placeholder that basically ensures that the rest of this automated stuff is remaining intact. So I will go ahead and reenter the period.
By the way, I am working inside of an updated version of my document. It's called Chapter 6 spread.indd, so called because now we are aware that we are working inside Chapter 6 because we set our Numbering & Section options to include 6 as our chapter. InDesign is automatically numbering this figure as a result, Figure 6 whatever so that each one of the figures is obviously inside of Chapter 6- By the way, this document, of course, is found inside the 05_nested numbered folder.
So I am going to press the W key in order to bring back my guidelines in order to switch out of the Preview mode back to the Normal mode. Then I am going to grab this item right there, this Figure caption with my black arrow tool. Make sure you have the black arrow tool active here inside the toolbox. Then I want you to Alt+drag or Option+drag that item right there, that text frame in order to duplicate it. It should what would I like to see happen is, I would like to see this automatically update from Figure 6-30 to Figure 6-31 because then I want use this guy; I want to grab this text block and I want to move it down under said figure, under figure what is actually Figure 6-31 inside the book.
But InDesign did not bother to update the numbering for me and that's because by default, InDesign is set to reset the numbering from one story to another story. So notice that these items are not threaded. Now, I could go ahead and thread the two text blocks if I wanted to in order to make sure they are all part of the same story, and if I like to do that then I would click on the top Figure 6-30 text frame right there with the black arrow tool. I will click on this guy. Notice this big handle right there that represents the thread handle so that I can flow the text from one story to another.
I would click right there and that loads my cursor in case I want to draw another text block into which the future text will be flown or I can move my cursor over this text frame down here, this Figure 6-30 text frame and notice that my cursor changes to a chain, so I am establishing a link between these two frames and I will click. Now that is going goof things up so notice I have Figure 6-30.. because it's not recognizing that there needs to be a character term between the two periods, so I will get my Type tool and I will click between the two periods like so.
Then I will press the standard Enter key or the Return key in a Mac and that knocks the text down to the next line which forces it to the next threaded frame. Now goes an update from Figure 6-30 to 6-31. That's one way to handle this problem, but I don't like this method for handling the problem. I mean InDesign, by default, will go ahead and update from one occurrence of a style sheet to the next occurrence of the style sheet so to update the numbers as long as those items are inside the same story.
But just imagine doing this for a book. Imagine you have 60 to 100 figures per chapter, so you have got to thread all of these darn text blocks in order to make this work. That's a pain in the neck. I assure you. So that's not the way that we are going to do things. Let's go ahead and press Ctrl+Z a couple of times in a row there, Command+Z, Command+Z, Command+Z on the Mac. So I have to do it three times in a row in order to get back to where we started right after I duplicated the text frame. I am going to show you a different way to work, an easier way to work.
It's a little bit tough to wrap your mind around it because some of the interfaces are a little odd. But once you do it, it's done and you never have to revisit it and your figure number will update like magic, I assure you and you will see how in the very next exercise.
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