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InDesign CS5 Essential Training
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Navigating pages


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InDesign CS5 Essential Training

with David Blatner

Video: Navigating pages

You won't get very far InDesign just by staring at the first page of the document. No, you need to learn how to navigate the high seas; zooming, panning around, jumping from page to page. So let's start with moving around the page and from one page to next. The basic way to do that is to use the scroll bars. You can scroll down and you can see if I scroll down even further there are those pages 2 and 3 on the next pasteboard down. That's the way multiple pages work InDesign. You have one pasteboard after another. Each one has its own spread. I can scroll back up, I can scroll to the left and right and so on but you know that is like the slowest possible way to scroll around your document.
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  1. 5m 50s
    1. Welcome
      1m 33s
    2. What is InDesign CS5?
      2m 26s
    3. Using the exercise files
      1m 51s
  2. 54m 49s
    1. Understanding the Application window
      6m 0s
    2. Navigating pages
      6m 39s
    3. Zooming and magnifying
      6m 57s
    4. Managing more than one document window
      3m 36s
    5. Setting rulers and measurements
      2m 9s
    6. Positioning panels correctly
      6m 28s
    7. Saving time by making workspaces
      3m 24s
    8. Setting the view quality of artwork
      4m 9s
    9. Adjusting View and Preview settings
      4m 56s
    10. Rotating pages and spreads
      3m 2s
    11. Displaying a new view with the New Window feature
      3m 29s
    12. Setting application and document preferences
      4m 0s
  3. 21m 31s
    1. Using the Tool panel
      8m 1s
    2. Learning and editing keyboard shortcuts
      6m 24s
    3. Working with spring-loaded tool shortcuts
      1m 17s
    4. Using contextual menus
      2m 51s
    5. Choosing menu items with Quick Apply
      2m 58s
  4. 45m 25s
    1. Creating new documents
      7m 28s
    2. Saving and reverting documents
      3m 41s
    3. Using multiple Undo and Revert
      4m 28s
    4. Setting margin and column guides
      5m 16s
    5. Using ruler guides
      8m 10s
    6. Bleeding colors or images off the side of the page
      4m 29s
    7. Saving objects in libraries
      4m 49s
    8. Exporting and importing page snippets
      4m 29s
    9. Saving for CS4 with IDML
      2m 35s
  5. 31m 18s
    1. Inserting, deleting, and moving pages
      7m 23s
    2. Changing page size
      6m 14s
    3. Adding page numbering
      3m 43s
    4. Changing page numbering with sections
      5m 58s
    5. Creating and applying master pages
      5m 20s
    6. Overriding master page items
      2m 40s
  6. 1h 21m
    1. Understanding text frames
      4m 6s
    2. Typing and editing text
      4m 36s
    3. Filling with placeholder text
      2m 38s
    4. Inserting special characters
      4m 43s
    5. Importing text
      7m 49s
    6. Threading text frames
      4m 1s
    7. Setting text frame columns and insets
      6m 32s
    8. Setting vertical justification and first baseline position
      6m 9s
    9. Putting text on a path
      6m 51s
    10. Using the Story Editor
      8m 43s
    11. Checking spelling
      7m 42s
    12. Using Find/Change
      9m 25s
    13. Tracking text changes
      8m 1s
  7. 49m 50s
    1. Importing graphics
      8m 11s
    2. Importing from Mini Bridge
      5m 27s
    3. Using the Links panel
      6m 34s
    4. Embedding links
      2m 37s
    5. Editing graphics in their original app
      3m 14s
    6. Fitting graphics to a frame
      6m 12s
    7. Taking advantage of image transparency and clipping paths
      4m 53s
    8. Adding live captions
      5m 56s
    9. Colorizing images
      2m 1s
    10. Turning image layers on and off
      4m 45s
  8. 46m 15s
    1. Selecting objects
      5m 32s
    2. Applying basic strokes and fills
      8m 18s
    3. Using advanced strokes
      3m 28s
    4. Adjusting transparency
      4m 38s
    5. Adding drop shadows
      6m 41s
    6. Applying feathering
      4m 25s
    7. Copying formatting with the Eyedropper tool
      4m 35s
    8. Finding and changing object formatting
      4m 50s
    9. Making polygons and starbursts
      3m 48s
  9. 22m 56s
    1. Making interactive documents
      2m 6s
    2. Adding hyperlinks
      5m 52s
    3. Building bookmarks
      3m 38s
    4. Creating buttons
      8m 57s
    5. Animating an object
      2m 23s
  10. 23m 29s
    1. Creating color swatches
      5m 52s
    2. The danger and power of unnamed colors
      4m 47s
    3. Building tint swatches
      2m 18s
    4. Creating gradient swatches
      3m 56s
    5. Applying gradients
      6m 36s
  11. 50m 0s
    1. Positioning objects with the Page Gap tool
      2m 53s
    2. Stacking objects
      2m 13s
    3. Creating and controlling layers
      3m 53s
    4. Managing objects in the Layers panel
      3m 37s
    5. Nesting objects
      2m 46s
    6. Editing frame and path shapes
      4m 6s
    7. Adding rounded corners and other corner options
      3m 57s
    8. Grouping objects
      3m 14s
    9. Locking objects
      2m 39s
    10. Aligning and distributing
      5m 43s
    11. Understanding text wrap
      8m 13s
    12. Using anchored objects
      6m 46s
  12. 18m 49s
    1. Duplicating objects
      5m 39s
    2. Rotating objects
      3m 3s
    3. Scaling objects
      3m 57s
    4. Mirroring objects
      3m 46s
    5. Using the Transform Again feature
      2m 24s
  13. 25m 52s
    1. Applying basic character styling
      7m 8s
    2. Applying advanced character formatting
      4m 54s
    3. Changing case
      2m 51s
    4. Understanding OpenType features
      3m 19s
    5. Using Find/Change for text formatting
      3m 18s
    6. Using Find Font
      4m 22s
  14. 45m 27s
    1. Applying formatting to a paragraph
      4m 14s
    2. Spanning a paragraph across multiple columns
      3m 5s
    3. Splitting a paragraph into multiple columns
      2m 1s
    4. Using drop caps
      3m 16s
    5. Adjusting text hyphenation
      3m 21s
    6. Fine-tuning justified text
      4m 19s
    7. Setting tabs
      5m 54s
    8. Aligning to a baseline grid
      4m 24s
    9. Controlling orphans and widows with Keep Options
      2m 39s
    10. Adding rules (lines) above or below a paragraph
      3m 14s
    11. Adding automatic bullets
      4m 39s
    12. Working with numbered lists
      4m 21s
  15. 31m 3s
    1. Creating and applying paragraph styles
      6m 34s
    2. Using character styles
      5m 43s
    3. Applying styles automatically with Nested Styles
      7m 19s
    4. Using object styles
      3m 27s
    5. Using Quick Apply with styles
      2m 49s
    6. Cleaning up a local formatting mess
      5m 11s
  16. 37m 0s
    1. Creating a table
      5m 54s
    2. Adjusting rows and columns
      6m 35s
    3. Formatting a table
      8m 5s
    4. Adding headers and footers
      1m 58s
    5. Applying table styles
      5m 32s
    6. Adding Microsoft Word and Excel tables
      8m 56s
  17. 10m 26s
    1. Checking your document with the Preflight panel
      2m 54s
    2. Creating a custom preflight profile
      4m 45s
    3. Checking color with the Separations Preview
      2m 47s
  18. 31m 7s
    1. Packaging for output
      4m 13s
    2. Using the Print dialog box
      10m 22s
    3. Exporting a PDF
      8m 47s
    4. Exporting an interactive PDF
      3m 59s
    5. Exporting text
      1m 36s
    6. Exporting SWF files
      2m 10s
  19. 1m 32s
    1. Finding more information and help
      1m 12s
    2. Goodbye
      20s

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InDesign CS5 Essential Training
10h 33m Beginner Apr 30, 2010

Viewers: in countries Watching now:

Author David Blatner provides in-depth training on InDesign CS5, the print and interactive page layout application from Adobe, in InDesign CS5 Essential Training. The course shows how to create new documents with strong and flexible master pages, precisely position text and graphics, prepare documents for print, and export designs as interactive PDF or Flash SWF files. Exercise files are included with the course.

Topics include:
  • Navigating and customizing the workspace
  • Managing documents and pages
  • Rotating pages and spreads
  • Adjusting and mixing page sizes
  • Overriding master page items
  • Putting text on a path
  • Threading text frames
  • Applying strokes, fills, and other formatting effects
  • Nesting, grouping, and locking objects
  • Formatting: character-level and paragraph-level
  • Packaging, printing, and exporting
Subjects:
Design Page Layout
Software:
InDesign
Author:
David Blatner

Navigating pages

You won't get very far InDesign just by staring at the first page of the document. No, you need to learn how to navigate the high seas; zooming, panning around, jumping from page to page. So let's start with moving around the page and from one page to next. The basic way to do that is to use the scroll bars. You can scroll down and you can see if I scroll down even further there are those pages 2 and 3 on the next pasteboard down. That's the way multiple pages work InDesign. You have one pasteboard after another. Each one has its own spread. I can scroll back up, I can scroll to the left and right and so on but you know that is like the slowest possible way to scroll around your document.

Those scrollbars, I just never use them. Instead, I use a tool out here in the Tool panel called the Grabber Hand tool or the Hand tool. The Hand tool lets me move around very interactively. But I don't choose the tool from the Tool panel. Instead I use a keyboard shortcut because I really want to be efficient and the keyboard shortcut is an Option+ Spacebar or Alt+Spacebar on Windows. And that gives me the Hand tool temporarily. So just as long as I need it, so what you do is you hold on Option+Spacebar or Alt+Spacebar and then click-and-drag.

As you click-and-drag, you move the page around, you scroll, you pan, whatever you want to call it. So I'm sitting there and I'm scrolling around and it's very efficient. Now I could scroll or pan with the grabber hand temporarily all the way down to the next spread and then when I'm done I just let go with modifier keys, and I'm back to whatever tool I had before. But the problem with doing this is that it's very slow to move from one page to the next, so I love the grabber hand but I'm not typically going to be using it for moving from one page to the next; it would just take too long. Instead, I'm going to use the Pages panel.

So let's head up to the Pages panel. I can find that in the upper right corner here docked on the side here. I'll click on the Pages panel button and out pops the Pages panel and I can see all of the pages within my document. There they are one, on top of the other. Page one, two and three and so on. Now I'm going to give you a little secret trick here because like I said I like being efficient. So here is a little advanced trick for you. I am going to reconfigure the Pages panel. I'll show you how to reconfigure this so that you can be more efficient with the Pages panel.

Right now pages 1, 2, 3; that's pretty much all that fits inside this panel. Now I could make the Pages panel bigger but screen real estate is always at a premium. It's always best to use the space that you have as best you can. So to do that in the Pages panel, I'm going to go to the Pages panel menu. There's this little fly-out thing off on the side here in the upper right corner. I'm going to click on that and at the very bottom of this fly-out menu, I'm going to choose Panel Options. Inside the Panel Options dialog box, I'm going to turn off Show Vertically.

This is kind of an advanced trick but this will really help you be more efficient with the Pages panel. Show Vertically off, click OK, and you can see that suddenly, I see a bunch more pages here. I don't see them all lined up one on top of the other like QuarkXPress always did it. But I do see them in a way, which is more efficient use of the space: right next to each other. So here's the first spread and here is the second spread, pages two and three, and so on. That's the way I like using the Pages panel because I like being efficient. You can do it anyway you want. Now back to what we're supposed to be talking about, which is navigating around our document.

So here we are, I want to jump it to page five, let's say. How do I do it? Well just double-click on the page, double-click on page five and it jumps me right to page five. If I want to jump to a spread, let's say the 2-3 spread, I double-click on the numbers instead, double-click on that and it takes me right to the spread. So I can see both pages two and three at the same time. So double-clicking the Pages panel is great. It can be efficient but not efficient enough. If you're really trying to move quickly through InDesign, you want to use the keyboard shortcuts for moving from one page to the next.

And you can find all of those in the Layout menu. Let's jump up here to the Layout menu and you can see in this section here, you can jump right to the First Page either by choosing it from the menu or by using this cryptic keyboard shortcut. This is Shift+Command+PageUp. Of course on Windows it would be Shift+Ctrl+PageUp. That's what that arrow with the two little lines in it means; Page Up. So that's how you would jump to the first page; Shift+Command+PageUp. Or you could jump to the last page with Shift+Command+PageDown or the previous or the next page with Shift+PageUp or Page Down or the next spread, this is the one I use almost all the time, Option+PageUp and Option+PageDown.

Let's try it, Option+PageDown, there we go. It goes to next spread. Option+PageDown again, it goes to next spread. Very, very handy. Let's go back to the Layout menu just to look at a couple of other things in here. You can say go to a particular page with Command or Ctrl+J. That way if you wanted to go right to page two, you would select that or I would just use the keyboard shortcut, press 2, hit Enter or Return and it takes you right to page two. By the away if I just start looking at this document and I don't know that I went to page two, how does InDesign tell me that I am on page two? Well, there are two things that you need to pay attention to, one is in the Pages panel, you'll see that page two is highlighted very slightly.

It's kind of a little bit more blue. That's pretty subtle. But that's what's going on there. The spread is highlighted in black and the page is highlighted in blue. The other way that you can tell what page you're on, and this is probably more helpful, is in the lower left corner it says page 2. Now that is not just an indicator of what page I'm on it's also an editable field. I could come in here and select that 2 and change it to, let's say 7, hit Enter and it'll take me to page seven. So that is yet another way to move among the different pages. If you look really closely, there's little buttons that take you to the first spread, or the last spread, or the next page, and so on down there in the lower left corner as well.

So that is yet another way to navigate from page to page within your InDesign document. Now there's one more feature I want to point out from the Layout menu and that is Go Back and Go Forward, because most InDesign users don't understand what these things mean. This is just like your web browser. When you're surfing the web in Safari or Internet Explorer or whatever, you can use Go Back and Go Forward. So if you're on a particular page and you want to go back to where you were before, you choose go back and it takes you to whatever page you were last on.

Now once you've gone back, you can move forward again. There we go, now that's highlighted. Go Forward and it takes you back. So it's just like surfing in a web browser, moving from one page to the next around your document. That's very handy when you are working with really long documents especially. You know, it's worth it to go over each of these navigation features a number of times and really get them down because these are the features that you're going to be using a hundred or even a thousand times each day.

Find answers to the most frequently asked questions about InDesign CS5 Essential Training.


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Q: In the “Exporting to PDF” video, the author states "The flattener, and how to control it, is an advanced topic that I cover in a later title."
Is this “later title” available on lynda.com yet?
A: Unfortunately that title is still in development. However, the features are exactly the same in CS4, so please see Chapter 11 in InDesign CS4 Beyond the Basics.
Q: Can an image be placed into a cell in InDesign?
A: Yes,  but only as an anchored (inline) object. Cut the frame with the Selection tool, switch to the Type tool, click in the cell, and Paste.
Q: Is it possible to load or import pages from one document to another in InDesign CS5?
A: Pages cannot be “loaded”, but they can be "pushed" from one document to another by choosing Layout > Pages > Move Pages.
Q: When I place an image, it is distorted or pixilated to the point of not being able to use it. I can place or open those same images in Photoshop or Illustrator and they are fine.
A: You are likely seeing the low-resolution preview. To see high resolution or vector artwork, choose View > Display Performance > High Quality.
Q: When I place an image, it is distorted or pixilated to the point of not being able to use it. I can place or open those same images in Photoshop or Illustrator and they are fine.
A: You are likely seeing the low-resolution preview. To see high resolution or vector artwork, choose View > Display Performance > High Quality.
Q: I'm looking for a tutorial that will allow me to use InDesign to create files that can be emailed. I guess they have to be converted to HTML first? Is that possible?
A: If you are trying to make an HTML email, then InDesign really isn't the tool for you. It's HTML abilities are extremely limited. Look toward Dreamweaver for that. Alternatively, you could create a layout in InDesign, then export the page as a JPEG image and put that in the email.
Q: Since I upgraded to the new version of InDesign, when I click the "edit original" button in the Links panel, the pictures open in Preview instead of Photoshop
A: "Here are two articles about this problem: 
Q: I cannot see files on the desktop when in InDesign.
A: If you are using the Mac OS, you may need to turn off Window > Application Frame in order to see files behind InDesign (such as those on the Finder Desktop). If you are on Windows, you are seeing a difference between Mac and Windows. In Windows, the application is always living inside the application frame. If you un-maximize the windows frame, you can drag it smaller so you see the desktop and drag to or from it.
Q: I am currently working on an InDesign document originally created in Spanish. I am translating it to English and I need to change the language preference to be able to use the spell check in English. I have changed it in Preferences, but when I go to do the spell check on the document it is still in Spanish. How can I change the spell check to English?
A: Changing the language in preferences does not change the document or text language. You need to change the langauge in the paragraph style or the character style or in the Character panel or the Control panel (select the text first).
Q: In the movie, "Inserting, deleting, and moving pages" the author claims you can Shift-click text and the red overset symbol (a plus sign) will disappear. This isn't working for me.
A: Shift-clicking to make text automatically flow to the next text box or boxes only works when you place text from a loaded cursor. Shift-clicking existing text will not affect it.
 
Instead, if the overset text symbol appears in an existing text frame, choose the Selection tool and click the symbol to load the text in your cursor. Then Shift-click inside the next text frame to start it auto-flowing from there.
Q: I want to add a 2-page spread following a 1-page spread, but when I insert two new pages, InDesign creates a 3-page spread. How do I solve this?
A: If you're seeing 3-page spreads, turn on Allow Document Pages to Shuffle (and Allow Selected Spread to Shuffle) from the Pages panel menu.
Q: The keys used for navigating to the previous or next spread in a layout (Command+Page Up/Command+Page Down) don't appear on my laptop keyboard and the arrow keys don't work. What keys should I use?
A: Most laptop keyboards don't have these keys anymore. Look for a "modifier" key (such as the Alt or Fn keys) to press to access these keys. For example, on a Macbook Pro, you'd press Command and then Fn+Up Arrow to invoke Next Spread.
 
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