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You won't get very far in InDesign just by staring at the first page of a document. You need to learn how to navigate the high sees, zooming, panning around, jumping from page to page. Let's start with moving around the page and from one page to the next. Now, everybody knows about the scrollbars on the right side of the window, and at the bottom of the window and you can use those for scrolling around your document, from spread to spread, and so on. But I find it's usually easier to use the Hand tool, the Grabber Hand and you can find that down here at the bottom of the tool panel.
There it is the Hand tool but nobody uses that tool really. Everybody uses the keyboard shortcut and the keyboard shortcut is Option+Spacebar or Alt+Spacebar on Windows. When you hold down Alt+Spacebar or Option+Spacebar you can actually click and drag and as you drag around, you actually move the whole page or the spread. So the Hand tool is a great and very efficient way of panning around your document. However, if you're trying to jump to a one particular page or spread, especially in a long document, you don't want to have to use the scrollbars or the Grabber Hand, instead you want the Pages panel.
So I'll go over here to the Pages panel and click here, it's over here in the dock and you can see that all the pages live here in one long line. In this case, we have three spreads. So, if I want to go directly to the Page 24-25 spread, I just double-click on the numbers, and it takes me right to that spread and centers that in the window. If I want to go just to page 23, I can just double-click on page 23 and it jumps me there and centers that page in the window. We can also navigate from page to page using the Layout menu.
Now Layout menu gives us a number of controls. I go to the first page, then next page, and so on. But if you find yourself using the layout menu more than two or three times, tell yourself to remember these keyboard shortcuts. There are little obscure but they really help. For example, if you want to go to the first page in the document, you press Command+Shift+Page Up. That's with all those squiggles mean. On Windows you do Ctrl+Shift+Page Up. If you want to go to a specific page, you press Command+J on the Mac or Ctrl+J on Windows.
You absolutely owe it to yourself to remember some of those keyboard shortcuts. You don't have to get all of them, but remember some of them the ones that you're going to use most often. Here, I'll choose Go to Page, type in Page 24 and press OK and it takes me directly to that page. Now that we know how to move from page to page, we need to know how to move in and out of the page, how to magnify the page, so that we can see what's on it better. InDesign has about 10 different ways of zooming in and out. So let me show you a few of them, the ones that you'll probably use most often. Up here in the Application bar, there is a Zoom Level pop up menu and we can choose a specific percentage for zooming in or out.
Right now we're at about 75%. But if we wanted to zoom in we might choose 150%. If we want to move further out we might choose something smaller like 50%. So you can move in and out with that pop-up menu. This pop-up menu is what's called the Combo Box because we can actually select the text inside of it and type a particular value we want, maybe 145%. Press Enter and it goes right to that percentage. Another way to move in and out is to hold down the Command Key on the Mac or Ctrl Key on Windows and press the Minus or Plus buttons on your keyboard.
That lets you zoom in or out on your page. But if you want to know what I use most often, it's just a few keyboard shortcuts. For example, Command+Option+0 or Ctrl+Alt+0 on Windows, centers the spread, the left and right page spread inside the window. Command+0 does the same thing but just the page. It centers the current page in the window. Command+1 or Ctrl+1 goes into 100%, Command+2 or Ctrl+2 goes into 200% and Command+4 or Ctrl+4 jumps all the way into 400%.
I find that those keyboard shortcuts are very useful for moving in and out of a document, in percentages that I use most often. Now I'm zoomed into 400% here, and I can see the text really well. But what if I want to quickly move over to a different part of the page? Well, InDesign has a feature called Power Zoom and you get to Power Zoom by first jumping to the Grabber Hand by pressing Option+Spacebar or Alt+Spacebar on windows and clicking. And when you click and don't move the cursor, if you hold down that mouse button just for a moment, suddenly you'll zoom all the way out to see the entire spread.
And you can see a red rectangle that shows where you're going to be looking when you let go of the mouse button. So, for example, if I move over here and then let go of the mouse button it'll zoom back to 400% right within that area where the red rectangle was. So Power Zoom is a great way to stay zoomed in, but move around your spread. Now for the last zooming trick I'm going to show you, I'm going to zoom out to fit the whole spread in the window, by pressing Command+Option+0 or Ctrl+Alt+0 on Windows, and I want to zoom in on a very specific piece of my page, just this caption down here.
To do that, I want to get the Zoom tool temporarily. I say temporarily because I don't want have to go all the way over to the tool panel and choose the Zoom tool, this little magnifying glass tool. Instead, I'm going to hold down Command and Spacebar or Ctrl+Spacebar on Windows. Now on the Mac, when I do that, Command+Spacebar I have something unfortunate happen. I get the little spotlight thing in the upper right corner. It drives me crazy. I don't want Command+Spacebar to be spotlight, I want to Command+Spacebar to be the Zoom tool in InDesign.
So for those of you, who're the Mac let me show you a trick. First I'll go to the Apple menu and choose System Preferences. Now I'm going to click on Keyboard, and then I'll choose Keyboard Shortcuts, and when you're in a Keyboard Shortcuts mode of the Keyboard Preference you can choose Spotlight and turn off the Keyboard Shortcuts for the spotlight feature. That's all you need to do. Now when I go back to InDesign my Command+Spacebar will work the way I want it to, which is to give me the Zoom tool. I'll drag over an area with the Zoom tool.
When I let go, it zooms in right onto that caption. Now I know that's a lot of different features that I'm throwing at you quickly. But it's really worth it to go over this navigation features a number of times. Really get them down because these are the features that you're going to be using a hundred, or even a thousand times each day.
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