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In InDesign CS4 Power Shortcuts, Adobe product manager and designer Michael Ninness reveals hundreds of tips to boost productivity, including the top 20 power shortcuts every InDesign user must know. From placing multiple images to the hidden power of Quick Apply, each one of these videos covers an important topic, and includes just the right amount of information to make anyone a true InDesign power user. InDesign users are always looking for faster, more efficient ways to do everything, and this course offers just what they're looking for. Exercise files accompany the course.
I see this question come up quite a bit is, 'How do you move pages between documents?' And there's a couple of different ways to do it. I am going to show you my favorite way first, because I think it's pretty intuitive and it's visual. So here I have just one document open and let's say that I want to duplicate this page here, the fun with the Pages panel page, page 24 into a different document. So first we have to have another document. So let's go ahead and create a new document, Command+N, Ctrl+N and I am just going to go ahead and click OK to get a new untitled document with one page. And now you can see it on the Pages panel and this is now untitled.
There is the current document. So I am going to go back to the original document that I had open here and I want to arrange my documents, so I can see both of them side-by-side. Quick, easy way to do that if you have the Application bar available here at the top of your screen. I have the Arrange Documents widget, which I can click on and say, "Hey, arrange these two in the 2-up configuration, 2-up vertical and "split my screen, so I can see them both left and right, next to each other." Now it's just a matter of dragging the page from one document to the other. Now you may think to do that by going to this and selecting the page, the only problem is that there is no notion of selecting a page in the Layout view inside of InDesign.
So where do you select a page? In the Pages panel and there is that thumbnail. I am going to go ahead and drag the thumbnail and that looks a little bit weird because the document that's active is on the left here and the Pages panel is all the way over on the right. The inactive document is gray and the active document is highlighted here in the Document tab. So let's go grab the thumbnail of the left-hand document here and just drag it into the other document window. Pretty intuitive, right? And then when you let go it says, "Okay. "You want me to insert this page in this new untitled document? "Great, I can do that for you.
"Where do you want me to insert the page you are dragging?" By default it's Before Page, the active page. In this case is only one page and you can either choose Before or After the current page, at the start or end of the documents, depends on how many pages you already have in that document. And if you want, you can actually tell InDesign to delete the page from the document you dragged it from, when you let go and drag it into the new document. So I don't really do that very often, but sometimes that might come in handy. Most of the time though you're just wanting to reuse some page from a previous document into this new document and this is the way you do that.
I go ahead and click OK and there is our duplicated page. Let's double-click on that thumbnail in our new untitled document and we can see it's the same page from page to page. Pretty handy. The other method is let's go back to our original document and let's just choose some other page. If you right click on the thumbnail or use the flyout menu in the Pages panel, you have a Move Pages command as well. It brings up the exact same dialog here, or similar dialog, where you can choose which page, which you have already got here is the active page that you had selected, but you could type in a different page if you knew the page number.
And here you choose the other document that you have open. This is why I like my first method is because you can actually see the pages that you're moving from and to, side-by-side there. This one is a little bit more vague unless you know exactly the name of the document you're working with. But I can do the same thing. Go ahead and click OK and now I have duplicated that other page into this new document. So there you have it, some pretty handy ways of moving pages from one document to another.
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