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Modifying and redefining paragraph styles

From: InDesign Styles in Depth

Video: Modifying and redefining paragraph styles

I don't know about you but when I'm working on a design project and I'm formatting text, I change my mind a lot. The more I work on something, the more avenues I want to explore, the more little subtle attributes I want to noodle around with. Fortunately, styles allow me to do this quickly and easily and I can just as easily undo anything that I decide I don't like. In the last movie we set up a Body Copy style for the text in this big frame over here, but we didn't do anything for this pull quote. I'm going to quickly select this text and create a new paragraph style from the New Paragraph Style panel and I'll call this Pull Quote, just so I have a style applied to everything that I'm working with.

Modifying and redefining paragraph styles

I don't know about you but when I'm working on a design project and I'm formatting text, I change my mind a lot. The more I work on something, the more avenues I want to explore, the more little subtle attributes I want to noodle around with. Fortunately, styles allow me to do this quickly and easily and I can just as easily undo anything that I decide I don't like. In the last movie we set up a Body Copy style for the text in this big frame over here, but we didn't do anything for this pull quote. I'm going to quickly select this text and create a new paragraph style from the New Paragraph Style panel and I'll call this Pull Quote, just so I have a style applied to everything that I'm working with.

Now suppose I do this, I've got my cursor in this text and out of the corner of my eye, I realize that I absolutely have to change something in my Body Copy style, and I want to modify it. Now I could go up and double-click the Body Copy style here in the Paragraph Styles panel, but I want to caution you about doing that and here's why. I'll double-click and I get to the Paragraph Style Options dialog, but look what's happened in the background. That first click to get into this dialog has actually assigned Body Copy to my pull quote, and now I've just created a problem that I have to fix.

If I had nothing selected at all, double-clicking that style name would've actually set Body Copy to be the default that InDesign uses for every new text frame I create from this point forward. And that may also not be something I want once I'm done with Body Copy and I want to move on, do other things with styles. So don't double-click, I'm going to undo that accidental application of the style to this pull quote. And instead of double-clicking my Body Copy style, what I want to do is right-click or Ctrl+Click if you're on a Mac that doesn't have a two-button mouse, and choose Edit Body Copy and that gets me in the same place with no unintended consequences on the page.

I'm going to Cancel out of here because I actually prefer to make my changes to styles the same way I create my styles organically on the page with selected text playing around with options. For instance, in this paragraph, I might realize that maybe I want hyphenation turned back on to see if I get better line-breaks. And I think maybe that the type size is a little too big, I want to notch it down from 12 point to 11 point and maybe I'll adjust my leading by 1 point as well to just tighten things up a little bit.

That looks pretty good, I'm happy with that. So now I have overrides on my Body Copy style. That's what the Plus sign is showing me. When I hover over it, it shows me exactly what those overrides are. I don't want to now create a new paragraph style that looks like this. I want to take the changes that I just made on the page and use them to redefine what Body Copy looks like. And that option is available from the Paragraph Styles panel menu as Redefine Style. It's also available as a keyboard shortcut that is sure to limber up your left-hand by forcing you to hit Shift+ Command+Option+R or Shift+Ctrl+Alt+R on Windows.

That's actually the method I prefer. It involves thumb, forefinger, and pinky, but it's quick, it's direct from the keyboard, and I'll hit that now, Shift+ Command+Option+R and I've redefined the style and all of my other Body Copy paragraphs now look the same. I did it organically on the page and I didn't have to go into a dialog box. Making local changes on the page, then redefining that style to reflect those changes is a fast way to see how subtle changes play out on a document-wide basis.

So limber up your left-hand muscles, commit that Shift+Command+Option+R keyboard shortcut to memory. It's the fastest, easiest way to try out a new formatting idea that you can just as easily undo.

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This video is part of

Image for InDesign Styles in Depth
InDesign Styles in Depth

66 video lessons · 13205 viewers

Michael Murphy
Author

 
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  1. 2m 22s
    1. Welcome
      1m 6s
    2. What you should know before watching this course
      32s
    3. Using the exercise files
      44s
  2. 42m 29s
    1. Paragraph styles vs. characters styles
      2m 22s
    2. Setting up a style-centric workspace
      3m 23s
    3. Creating and applying paragraph styles
      7m 21s
    4. Modifying and redefining paragraph styles
      3m 50s
    5. Creating relationships between paragraph styles
      4m 32s
    6. Creating and applying character styles
      5m 39s
    7. Modifying and redefining character styles
      2m 53s
    8. Creating a default set of common character styles
      5m 14s
    9. Deleting and replacing styles
      4m 34s
    10. Using Quick Apply to apply styles
      2m 41s
  3. 53m 23s
    1. Formatting drop caps with character styles
      4m 19s
    2. Adding a nested style to a paragraph style
      3m 33s
    3. Adding multiple nested styles
      3m 0s
    4. Adding a nested style at the end of a paragraph
      4m 49s
    5. Setting up a repeating nested style
      4m 23s
    6. Using nested line styles
      3m 6s
    7. Using GREP styles to automate text formatting
      9m 13s
    8. Layering multiple character styles
      4m 16s
    9. Establishing a sequence of paragraph styles
      4m 0s
    10. Creating a paragraph formatting loop
      4m 20s
    11. Connecting paragraphs with Keep Options
      3m 15s
    12. Forcing paragraphs to specific locations
      2m 52s
    13. Building spine-based alignment into a style
      2m 17s
  4. 25m 0s
    1. Creating a bulleted list
      5m 17s
    2. Creating a simple numbered list
      7m 7s
    3. Defining a multilevel hierarchical list
      5m 48s
    4. Customizing multilevel list numbering
      3m 47s
    5. Right-aligning list numbers
      3m 1s
  5. 17m 31s
    1. Importing Word files with or without styles
      6m 17s
    2. Mapping Word styles to InDesign styles
      5m 20s
    3. Exporting InDesign styles for Word
      5m 54s
  6. 14m 45s
    1. What object styles can and cannot do
      1m 3s
    2. Creating, applying, and modifying object styles
      3m 54s
    3. Limiting the definition of an object style
      4m 58s
    4. Improving anchored object behavior with an object style
      4m 50s
  7. 48m 57s
    1. Understanding the limits of table and cell styles
      1m 42s
    2. Formatting a table manually
      11m 54s
    3. Defining and applying cell styles
      7m 12s
    4. Basing one cell style upon another
      5m 25s
    5. Combining cell styles and table styles
      5m 44s
    6. Layering cell styles onto styled tables
      4m 48s
    7. Basing one table style upon another
      6m 20s
    8. Maintaining links between styled tables and external data
      5m 52s
  8. 39m 36s
    1. Using text styles as Find/Change criteria
      3m 53s
    2. Applying object styles with Find/Change
      4m 0s
    3. Generating paragraph style-based headers with text variables
      7m 16s
    4. Generating character style-based headers with text variables
      6m 6s
    5. Leveraging styles to set up cross-references
      7m 4s
    6. Customizing cross-reference formats
      6m 22s
    7. Styling a cross-reference
      4m 55s
  9. 22m 6s
    1. Setting up a single-document table of contents
      10m 35s
    2. Saving table of contents settings as a TOC style
      4m 11s
    3. Setting up a multilevel, multi-document table of contents
      7m 20s
  10. 18m 56s
    1. Organizing styles with style groups
      3m 17s
    2. Loading styles from other documents
      2m 33s
    3. How InDesign handles style conflicts
      3m 23s
    4. Using the Book panel as a style manager
      4m 45s
    5. Resolving missing font problems in styles
      4m 58s
  11. 15m 52s
    1. Exporting tagging styles for EPUB, HTML, and PDF
      4m 46s
    2. Exporting InDesign styles for CSS and HTML
      4m 49s
    3. Using styles and TOC styles to organize EPUBs
      3m 44s
    4. Understanding how InDesign styles translate to PDF tags
      2m 33s
  12. 48s
    1. What's next?
      48s

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