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InDesign Typography
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Mapping Word styles


From:

InDesign Typography

with Nigel French

Video: Mapping Word styles

We have seen how using Paragraph styles can massively increase our workflow and productivity and ensure consistency and open up all sorts of creative possibilities. But what if we were to take it a step closer to the source? It's common for this text to be created in the first instance by somebody else, probably using Word or a similar word processing program, and they pass on that text document to you, you place it in InDesign, and probably the first thing you do is remove all of the bad formatting that they have included in that text document.
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  1. 4m 4s
    1. Welcome
      55s
    2. Using the exercise files
      51s
    3. Customizing the workspace for type
      2m 18s
  2. 55m 41s
    1. Working with text frames
      8m 26s
    2. Using a primary text frame (CS6 only)
      3m 59s
    3. Understanding text flow methods
      6m 25s
    4. Understanding text threads
      3m 40s
    5. Understanding Smart Text Reflow
      2m 27s
    6. Mocking up pages with placeholder text
      5m 47s
    7. Placing multiple text files
      3m 50s
    8. Using Auto-Size text frames (CS6 only)
      4m 1s
    9. Copying and pasting vs. placing
      2m 25s
    10. Cleaning up text with Find/Change
      5m 46s
    11. Using the Story Editor
      3m 41s
    12. Spanning columns
      5m 14s
  3. 45m 50s
    1. Choosing your type
      6m 46s
    2. Understanding text essentials
      6m 37s
    3. Scaling type
      2m 27s
    4. Using italic and oblique type
      4m 33s
    5. Working with condensed and extended type
      4m 26s
    6. Setting type in all caps
      3m 46s
    7. Setting type in small caps
      4m 21s
    8. Underlining type
      4m 11s
    9. Using superscript and subscript
      4m 35s
    10. Applying baseline shift
      4m 8s
  4. 16m 6s
    1. Understanding type anatomy
      3m 25s
    2. Exploring serif and sans serif
      2m 48s
    3. Comparing points, picas, and ems
      8m 34s
    4. What's in a name?
      1m 19s
  5. 16m 27s
    1. Setting leading
      4m 56s
    2. Avoiding auto-leading
      4m 12s
    3. Leading shortcuts and preferences
      4m 7s
    4. Using autoleading with inline graphics
      3m 12s
  6. 21m 25s
    1. Defining kerning and tracking
      2m 5s
    2. Understanding kerning methods
      5m 10s
    3. When and how to kern
      5m 53s
    4. When and how to track
      8m 17s
  7. 45m 48s
    1. Working with quotes, primes, and apostrophes
      8m 16s
    2. Using dashes
      5m 24s
    3. Using ellipses
      2m 56s
    4. Working with accents and special characters
      4m 1s
    5. Using space characters
      4m 15s
    6. Working with ligatures
      4m 29s
    7. Setting fractions
      3m 56s
    8. Using lining and proportional numerals
      2m 49s
    9. Using alternates, swashes, and ornaments
      5m 2s
    10. Working with optical sizes
      4m 40s
  8. 57m 20s
    1. Understanding alignment
      3m 47s
    2. Working with left-aligned type
      3m 24s
    3. Working with justified type
      7m 5s
    4. Using Optical Margin Alignment
      3m 39s
    5. Determining column width
      4m 53s
    6. Working with center alignment
      5m 36s
    7. Working with right alignment
      1m 22s
    8. Aligning to or away from the spine
      1m 50s
    9. Understanding the Paragraph Composer and Single-line Composer
      3m 44s
    10. Combining alignments
      9m 20s
    11. Using hanging punctuation
      2m 13s
    12. Working with vertical alignment
      10m 27s
  9. 14m 9s
    1. Using first-line indents
      2m 26s
    2. Using indent alternatives
      2m 3s
    3. Working with left and right indents
      4m 0s
    4. Using last-line indents and outdents
      1m 26s
    5. Using paragraph spacing
      4m 14s
  10. 23m 19s
    1. Setting hyphenation
      6m 14s
    2. Working with line breaks and discretionary hyphens
      4m 48s
    3. Balancing ragged lines
      1m 36s
    4. Using the No Break feature and non-breaking characters
      2m 52s
    5. Using frame, column, and page breaks
      3m 42s
    6. Defining Keep Options
      4m 7s
  11. 37m 53s
    1. Understanding tabs
      8m 58s
    2. Considerations for table text
      3m 55s
    3. Table tips and tricks
      11m 55s
    4. Creating a bulleted list
      6m 50s
    5. Creating a numbered list
      3m 46s
    6. Creating a multi-level numbered list
      2m 29s
  12. 23m 12s
    1. Understanding drop caps
      11m 3s
    2. Navigating tricky drop caps
      5m 14s
    3. Using a nested character style with a drop cap
      3m 59s
    4. Other uses of drop caps
      2m 56s
  13. 1h 11m
    1. Understanding paragraph and character styles
      7m 13s
    2. Creating, applying, and editing styles
      7m 3s
    3. Removing overrides
      4m 58s
    4. Creating and applying character styles
      5m 4s
    5. Creating and applying nested styles
      12m 30s
    6. Using GREP styles (regular expressions)
      4m 8s
    7. Creating and applying sequential styles
      6m 19s
    8. Using paragraph rules creatively
      11m 48s
    9. Mapping Word styles
      6m 12s
    10. Working with anchored objects and object styles
      6m 24s
  14. 25m 30s
    1. Applying a text wrap
      6m 7s
    2. Making items ignore a text wrap
      1m 46s
    3. Using text wraps for flexible layouts
      3m 2s
    4. Working with difficult text wraps
      8m 39s
    5. Inverting text wraps
      2m 7s
    6. Setting text wrap preferences
      3m 49s
  15. 29m 33s
    1. Choosing a page size and setting margins
      6m 33s
    2. Setting up columns
      2m 53s
    3. Dividing a page into rows
      3m 27s
    4. Setting up a baseline grid
      5m 40s
    5. Handling baseline grid problems
      3m 37s
    6. Baseline grid tricks
      7m 23s
  16. 12m 19s
    1. Looking at screen documents
      4m 2s
    2. Setting size, leading, and line length onscreen
      3m 13s
    3. Exploring typefaces designed for the screen
      3m 36s
    4. Accessibility: Contrast and color
      1m 28s
  17. 28s
    1. Goodbye
      28s

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InDesign Typography
8h 20m Intermediate Aug 03, 2012

Viewers: in countries Watching now:

Explore the numerous type options, type-related features, and type-specific preferences of Adobe InDesign. Using practical, real-world examples, instructor and designer Nigel French dissects the anatomy of a typeface and defines the vocabulary of typography. The course moves from the micro to the macro level, addressing issues such as choosing page size, determining the size of margins, adjusting number columns, and achieving a clean look with baseline grids. This course takes you from laying out a page to delving into the hows and whys of typography.

Topics include:
  • Understanding text threads and text flow methods in InDesign
  • Using Copy and Paste vs. Place
  • Choosing and combining typefaces
  • Understanding leading and how it relates to type size and column width
  • Comparing points, picas, and ems
  • Learning the proper use of white space and break characters
  • Understanding the finer points of kerning and tracking
  • Working with punctuation, special characters, ornaments, and ligatures
  • Aligning text
  • Applying global formatting with paragraph, character, and object styles
  • Refining spacing with indents
  • Creating drop caps
  • Avoiding common problems associated with justified type and text wraps
  • Setting up margins and columns
Subjects:
Design Page Layout Typography
Software:
InDesign
Author:
Nigel French

Mapping Word styles

We have seen how using Paragraph styles can massively increase our workflow and productivity and ensure consistency and open up all sorts of creative possibilities. But what if we were to take it a step closer to the source? It's common for this text to be created in the first instance by somebody else, probably using Word or a similar word processing program, and they pass on that text document to you, you place it in InDesign, and probably the first thing you do is remove all of the bad formatting that they have included in that text document.

But what if there were a more open line of communication between you the designer and they the text processor? What if they were to include not bad formatting in the document but good formatting so that in a perfect world you might have to take that text file, place it in your InDesign document, and it formats itself. So that is the premise of style mapping. Let's see how this is going to work. So here I am in this document where all we have are the text frames already set up.

So the text frames are created and the threads, the text flow, has been established. And what I am going to do is I am going to place that text file into this text flow and hopefully we will see that it formats itself. Before we do that let's just pop over to Word, where we see here is the text file. It's called catalog copy. So I'm going to select that text frame, press Command+D or Ctrl+D, choose catalog copy, and it's not got in there, but if I just click on that first frame, we see that it does now. And look at that, it looks almost finished.

I say almost finished because there are a couple of glitches that have occurred. The world is not quite perfect after all, and here is one glitch right here, this paragraph has not come in with the right format. It has the right style applied to it but somehow the formatting got mixed up, so to fix that I can just hold down the Option or Alt key and then click on the style name. How and why did that happen? It happened because the person creating the Word document used exactly the same style names as we have in the InDesign document.

Notice it doesn't necessarily need to look the same in Word, it's all about the structure, using the same style names. And those style names we can find here on this dropdown menu or we can also find them under Format > Style, right there. So as soon as we take this text, put it in InDesign, the text defers to the InDesign style definitions. Sounds too good to be true, it probably is a bit too good to be true in the real world.

More likely, whoever has created the Word document has used a similar structure but different style names. And that's where Style Mapping comes in. In this case, we didn't need to map the styles because the style names were exactly the same. However, if we need to take more control, and I have just pressed Command+Z a few times to back up to the starting point, we can place the file, and this time I am going to place this document, catalog copy1.

Where the structure is the same but the style names are different, and I am going to choose Show Import Options. Way back, in an early chapter I was talking about the difference between copying and pasting text, and placing text. And this is where placing text really comes into its own, where it can give you far more options than copying and pasting. Because when you place, you can see the Import Options, which for an RTF or a Word document are these.

You can, if you want to, remove old styles and formatting. If you have got loads of really egregious formatting in this document you can just strip it all out here. And you could also strip out any Inline Graphics that you may not want. Now in our case, we don't want to do that. What we want to do is Customize Style Import. Choose Style Mapping, and then we get a list of the style names that have been used in the text document and a list of the style names in our InDesign document, and we just need to match them up. So when in doubt, I go to body text.

Now we get to the first word style, body text, but we are calling it body. Where the name is the same we have a match. What they have called Course, we are calling Course name, what they are calling dates, we are calling date, what they are calling Prereq, we are calling Prereq_ns, that _ns signifying that it is a Nested Style. And everything else matches up, click OK. And I could--if I were going to be receiving text from the same source multiple times--I could save that as a Preset, so the next time I placed the text file I didn't need to go through that, but I am just going to click OK, and we'll place the text file, and we are in the same position as we were before when the style names used were identical from Word to InDesign, but this time we have taken control.

Again, not everything is going to come across perfectly. So this isn't entirely the free lunch that you may have been hoping it was, but it can save you an enormous amount of time, and it doesn't mean that there isn't a duplication of effort. Your text processes are not formatting the document once only for you to have to remove that formatting and then reformatting yourself. You can piggyback on the work that they have already done, and then you'll have to do some cleanup inevitably when you get the text into InDesign, but still it should be saving you a tremendous amount of time.

Find answers to the most frequently asked questions about InDesign Typography.


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The exercise files provided aren't working in my version of InDesign (CS4, CS5, or CS5.5). What should I use?
This course was recorded using InDesign CS6. For InDesign users working with CS4, CS5, or CS5.5, IDML files are provided.
Q: Where can I learn more about graphic design?
A: Discover more about this topic by visiting graphic design on lynda.com.
 
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