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Learning and editing keyboard shortcuts

From: InDesign CS5 Essential Training

Video: Learning and editing keyboard shortcuts

If you're as old as me, you might remember the old DOS or CPM days, when there was no mouse, no menus. Just text, you kept your hands on the keyboard at all times. And we liked it. No, actually I'm pretty glad those days are far behind me. But I have come to realize that it's actually incredibly efficient to keep your hands on the keyboard and to minimize the use of menus. So when I'm trying to move fast InDesign, I turn to its keyboard shortcuts. And the first keyboard shortcuts I turn to, are the tool keyboard shortcuts.

Learning and editing keyboard shortcuts

If you're as old as me, you might remember the old DOS or CPM days, when there was no mouse, no menus. Just text, you kept your hands on the keyboard at all times. And we liked it. No, actually I'm pretty glad those days are far behind me. But I have come to realize that it's actually incredibly efficient to keep your hands on the keyboard and to minimize the use of menus. So when I'm trying to move fast InDesign, I turn to its keyboard shortcuts. And the first keyboard shortcuts I turn to, are the tool keyboard shortcuts.

Every tool in the Tool panel has its own keyboard shortcut. For example, you can press the letter T to jump to the Type tool. You see how it just jumped to that T tool there, the Type tool. I can press F to jump to the Frame tool, down here, or V to jump to the Selection tool, the Black Arrow tool at the top. Now how do I know what those tools shortcuts are? Well, I know because if I hover my cursor on top of one of the tools, just for about a moment, up comes a tooltip. And that shows me that that's the Selection tool and I use the letter V to get to it, or the Escape key, that will also work.

I'll hover over the next one, the Direct Selection tool, and you can see that I press A to get that. Every tool has its associated keyboard shortcut and note that these do not use a modifier key. It's not Command+V to jump to that or Ctrl+A to jump to that. It's just the key itself. Just A for the Direct Selection tool. That's all you need. Now that's great if you're not editing text. But as soon you are editing text, you're in trouble. So for example, let me just jump to the next spread here and I'm going to switch to the Type tool by pressing T. That selects that.

I'll select some text in this text frame down here and I'm going to zoom in on that text by pressing Command+2 or Ctrl+2 on Windows to jump to 200%. You can see that I have a bunch of text selected. Now, if I wanted to go to the Selection tool, I could press V, but of course that replaces all that text with the letter V. So that's not very helpful. I'll go back to Edit and choose Undo Typing or I could press Command+Z or Ctrl+Z on Windows. So instead of using that V, I'm going to press Escape. And Escape does the same thing, but this time it does not edit the text.

It does not change that, because the Escape key was a secondary keyboard shortcut. Remember, when I hovered over here, it showed me two different shortcuts: V or Escape. So InDesign actually lets you have more than one keyboard shortcut for the same feature. And that turns out to be very important for what we're trying to do. Let's go back to the Type tool and select this text again and I'm going to show you how you can apply your own keyboard shortcut to any of these other tools, or in fact any other feature in the program. For example, in an earlier movie, I showed how you can switch into the Preview Mode by pressing the W key, and that's very, very handy here.

It makes all these guides go away. I like that. But of course, I can't press W now; I'm editing text. So I'm going to add a new keyboard shortcut to let me do that. I'm going to go to the Edit menu and choose Keyboard Shortcuts. The Keyboard Shortcuts dialog box is a little overwhelming at first. Let me step you through it. The first thing you need to do is make sure you're using the correct set. The default set is what you normally use. That's the baseline set and there's two other sets in here, the PageMaker set or the QuarkXPress set. I rarely use either of those. But in this case, I'm making my own keyboard shortcut, so I need to create a new set.

InDesign won't let me overwrite any of those. So I'm going to come over here and click the New Set button. Now I'll type a name for my set. I'm going to call it David's KBSC set. That's a keyboard shortcut set. Click OK. You can call it anything you want. Now the next thing I need to do is find the feature I'm looking for. I'm looking for the Preview keyboard shortcut, and I happen to know that that lives inside the Tools panel. So, I'm going to go to the Tools Product Area and I'm going to scroll down here until I find the feature that I am looking for.

Toggle View Setting Between Default and Preview, there we go. It will show me that the current shortcut is W. Well, I already knew that. W is the shortcut I have been using. But I want a new keyboard shortcut, so that's with the New Shortcut field down here is for. I'll click inside that and I'll find a shortcut that I can use. How about Ctrl+Option+1? It tells me that this is currently unassigned. If I chose something different like Command+Option+W, it says okay, well that's currently assigned to Textwrap.

Do you want to take it off the TextWrap? No, no I'd rather go back to the first one, the Ctrl+Alt+1 or Ctrl+Opt+1. And I'm going to use that one instead. To add that keyboard shortcut to this command, I must click the Assign button. Don't forget to click Assign. So that's how you add your own keyboard shortcut to any feature in the Product. Now, how did I know that the Toggle View Settings was inside the Product Area? Well I am going to show you a secret. And that secret is the Show Set button. The Show Set button shows you every feature in InDesign that has a keyboard shortcut and even many that don't, and this is what happens.

You click Show Set and it writes your current set of keyboard shortcuts to disk as a Text File and automatically opens it up in your default Text Editor. On the Mac, it's usually TextEdit. On Windows it's usually Windows Notepad. Now this has every feature that could have a keyboard shortcut applied to it. You'll see that a lot of these are None defined. That means that it doesn't have a keyboard shortcut yet. But there are some that do have keyboard shortcuts applied to them and that's how you can learn what a keyboard shortcut is and what Product Area it lives in. So just scroll through here and you'll find all kinds of features that you didn't even know that InDesign had, but you can find what the keyboard shortcuts are and then just scroll up to the top and you'll find the Product Area.

Let's go ahead and go back to InDesign here and try out our keyboard shortcut. I'm going to click OK. And it looks like I'm still editing my text here. I want to switch into Preview Mode and I'm going to try that keyboard shortcut, Ctrl+Alt+1 and you see it worked. There I am in Preview Mode. All the guides go away. It's a thing of beauty. I'll try it again and they come back. So it's toggling on and off in the Preview Mode. Now sure, you might want to avoid keyboard shortcuts if you, say, work by the hour, but for those of us who are trying to get our work done faster, it's worth it to define as many shortcuts as we can remember and then use them as often as we can.

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This video is part of

Image for InDesign CS5 Essential Training
InDesign CS5 Essential Training

135 video lessons · 90344 viewers

David Blatner
Author

 
Expand all | Collapse all
  1. 5m 50s
    1. Welcome
      1m 33s
    2. What is InDesign CS5?
      2m 26s
    3. Using the exercise files
      1m 51s
  2. 54m 49s
    1. Understanding the Application window
      6m 0s
    2. Navigating pages
      6m 39s
    3. Zooming and magnifying
      6m 57s
    4. Managing more than one document window
      3m 36s
    5. Setting rulers and measurements
      2m 9s
    6. Positioning panels correctly
      6m 28s
    7. Saving time by making workspaces
      3m 24s
    8. Setting the view quality of artwork
      4m 9s
    9. Adjusting View and Preview settings
      4m 56s
    10. Rotating pages and spreads
      3m 2s
    11. Displaying a new view with the New Window feature
      3m 29s
    12. Setting application and document preferences
      4m 0s
  3. 21m 31s
    1. Using the Tool panel
      8m 1s
    2. Learning and editing keyboard shortcuts
      6m 24s
    3. Working with spring-loaded tool shortcuts
      1m 17s
    4. Using contextual menus
      2m 51s
    5. Choosing menu items with Quick Apply
      2m 58s
  4. 45m 25s
    1. Creating new documents
      7m 28s
    2. Saving and reverting documents
      3m 41s
    3. Using multiple Undo and Revert
      4m 28s
    4. Setting margin and column guides
      5m 16s
    5. Using ruler guides
      8m 10s
    6. Bleeding colors or images off the side of the page
      4m 29s
    7. Saving objects in libraries
      4m 49s
    8. Exporting and importing page snippets
      4m 29s
    9. Saving for CS4 with IDML
      2m 35s
  5. 31m 18s
    1. Inserting, deleting, and moving pages
      7m 23s
    2. Changing page size
      6m 14s
    3. Adding page numbering
      3m 43s
    4. Changing page numbering with sections
      5m 58s
    5. Creating and applying master pages
      5m 20s
    6. Overriding master page items
      2m 40s
  6. 1h 21m
    1. Understanding text frames
      4m 6s
    2. Typing and editing text
      4m 36s
    3. Filling with placeholder text
      2m 38s
    4. Inserting special characters
      4m 43s
    5. Importing text
      7m 49s
    6. Threading text frames
      4m 1s
    7. Setting text frame columns and insets
      6m 32s
    8. Setting vertical justification and first baseline position
      6m 9s
    9. Putting text on a path
      6m 51s
    10. Using the Story Editor
      8m 43s
    11. Checking spelling
      7m 42s
    12. Using Find/Change
      9m 25s
    13. Tracking text changes
      8m 1s
  7. 49m 50s
    1. Importing graphics
      8m 11s
    2. Importing from Mini Bridge
      5m 27s
    3. Using the Links panel
      6m 34s
    4. Embedding links
      2m 37s
    5. Editing graphics in their original app
      3m 14s
    6. Fitting graphics to a frame
      6m 12s
    7. Taking advantage of image transparency and clipping paths
      4m 53s
    8. Adding live captions
      5m 56s
    9. Colorizing images
      2m 1s
    10. Turning image layers on and off
      4m 45s
  8. 46m 15s
    1. Selecting objects
      5m 32s
    2. Applying basic strokes and fills
      8m 18s
    3. Using advanced strokes
      3m 28s
    4. Adjusting transparency
      4m 38s
    5. Adding drop shadows
      6m 41s
    6. Applying feathering
      4m 25s
    7. Copying formatting with the Eyedropper tool
      4m 35s
    8. Finding and changing object formatting
      4m 50s
    9. Making polygons and starbursts
      3m 48s
  9. 22m 56s
    1. Making interactive documents
      2m 6s
    2. Adding hyperlinks
      5m 52s
    3. Building bookmarks
      3m 38s
    4. Creating buttons
      8m 57s
    5. Animating an object
      2m 23s
  10. 23m 29s
    1. Creating color swatches
      5m 52s
    2. The danger and power of unnamed colors
      4m 47s
    3. Building tint swatches
      2m 18s
    4. Creating gradient swatches
      3m 56s
    5. Applying gradients
      6m 36s
  11. 50m 0s
    1. Positioning objects with the Page Gap tool
      2m 53s
    2. Stacking objects
      2m 13s
    3. Creating and controlling layers
      3m 53s
    4. Managing objects in the Layers panel
      3m 37s
    5. Nesting objects
      2m 46s
    6. Editing frame and path shapes
      4m 6s
    7. Adding rounded corners and other corner options
      3m 57s
    8. Grouping objects
      3m 14s
    9. Locking objects
      2m 39s
    10. Aligning and distributing
      5m 43s
    11. Understanding text wrap
      8m 13s
    12. Using anchored objects
      6m 46s
  12. 18m 49s
    1. Duplicating objects
      5m 39s
    2. Rotating objects
      3m 3s
    3. Scaling objects
      3m 57s
    4. Mirroring objects
      3m 46s
    5. Using the Transform Again feature
      2m 24s
  13. 25m 52s
    1. Applying basic character styling
      7m 8s
    2. Applying advanced character formatting
      4m 54s
    3. Changing case
      2m 51s
    4. Understanding OpenType features
      3m 19s
    5. Using Find/Change for text formatting
      3m 18s
    6. Using Find Font
      4m 22s
  14. 45m 27s
    1. Applying formatting to a paragraph
      4m 14s
    2. Spanning a paragraph across multiple columns
      3m 5s
    3. Splitting a paragraph into multiple columns
      2m 1s
    4. Using drop caps
      3m 16s
    5. Adjusting text hyphenation
      3m 21s
    6. Fine-tuning justified text
      4m 19s
    7. Setting tabs
      5m 54s
    8. Aligning to a baseline grid
      4m 24s
    9. Controlling orphans and widows with Keep Options
      2m 39s
    10. Adding rules (lines) above or below a paragraph
      3m 14s
    11. Adding automatic bullets
      4m 39s
    12. Working with numbered lists
      4m 21s
  15. 31m 3s
    1. Creating and applying paragraph styles
      6m 34s
    2. Using character styles
      5m 43s
    3. Applying styles automatically with Nested Styles
      7m 19s
    4. Using object styles
      3m 27s
    5. Using Quick Apply with styles
      2m 49s
    6. Cleaning up a local formatting mess
      5m 11s
  16. 37m 0s
    1. Creating a table
      5m 54s
    2. Adjusting rows and columns
      6m 35s
    3. Formatting a table
      8m 5s
    4. Adding headers and footers
      1m 58s
    5. Applying table styles
      5m 32s
    6. Adding Microsoft Word and Excel tables
      8m 56s
  17. 10m 26s
    1. Checking your document with the Preflight panel
      2m 54s
    2. Creating a custom preflight profile
      4m 45s
    3. Checking color with the Separations Preview
      2m 47s
  18. 31m 7s
    1. Packaging for output
      4m 13s
    2. Using the Print dialog box
      10m 22s
    3. Exporting a PDF
      8m 47s
    4. Exporting an interactive PDF
      3m 59s
    5. Exporting text
      1m 36s
    6. Exporting SWF files
      2m 10s
  19. 1m 32s
    1. Finding more information and help
      1m 12s
    2. Goodbye
      20s

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