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Like other page layout applications, InDesign allows users to control the appearance of every element on a page. It helps format elements with style sheets, which collect formatting attributes for easy replication. But that's where the similarities end. InDesign CS3 One-on-One: Style Sheets demonstrates why InDesign's style sheets are far more powerful than anything found in any other page layout program. Pioneering electronic publisher and author Deke McClelland goes to the heart of InDesign's style sheets, and discusses how they define and guide just about every other program feature. He covers how to format words, paragraphs, whole frames, objects, tables, and even entire stories with a single click. Exercise files accompany the course.
Download Deke's customized keyboard layouts for InDesign Style Sheets from the Exercise Files tab.
In the remaining exercises, we are going to see one of the best uses for Object Styles and that's the automation of Anchored Objects inside of InDesign and just in case you don't know what an Anchored Object is check it out, I am about to show you. We are looking at a document called Glossary.indd that's found inside of the 07 Objects Styles folder and it is a type glossary. A glossary of type terminology put together by a type expert that I know named Jim Felici and notice the way that this is formatted. It's formatted in a very bad way, this document is, I have got this big green S which is dividing the Rs from the Ss inside of my glossary that's just fine, but notice that that S is setup as an independent graphic, which is nuts, because if I make any sort of change to my text that independent graphic is not going to float along with the text.
Also, I have a lot of paragraph returns in a row, which is just bad form have to tell you. Anyway, I will then do the movement of that S so I can show you what I am talking about. If I make some change to my text, like I will go ahead and double-click inside of my text to switch to the Type tool there and then I will triple-click and drag across a few lines of text in order to select them up there in the Rs and I will press the Backspace key or Delete key on the Mac. Look, the S just sits there, doesn't move with the text. So this is like a document that I just can't edit with any degree of flexibility, very bad.
So I am going to go ahead and undo that modification, and what we are going to do is we are going to set the S up as a special kind of Anchored Object known as an inline graphic. So I am going to switch to my black arrow tool here, and I am going to click on the S to select it, and then I am going to press Ctrl+X or Command+X on the Mac to cut it to the clipboard. Now, let's zoom in a little bit and switch to the Type tool and I will click right there before the S and the word Sans and I will press Ctrl+V or Command+V on the Mac in order to paste that S. That is an inline graphic folks, meaning that it's inline with the other text inside of this paragraph.
Now, I have Hidden Characters turned on, if you can't see the Hidden Characters go up to the Type menu and choose Show Hidden Characters, but they are already shown for me of course, and notice that I can see those paragraph breaks AKA carriage returns right there. But I can't see any other special symbol indicating the inline graphic. When you are working with an online graphic that specific style of Anchored Object, you just see the graphics in there, you don't see some special doohickey in addition to the graphic, and you will see how that's going to change in just a moment. Alright, I want you to get the black arrow tool and I want you to click on that S once again.
Let's go ahead and edit its style of Anchored Object. I am going to go up to the Object menu, I am going to choose Anchored Object, and I am going to choose Options. That's going to bring up the Anchored Object Options dialog box. Notice, it's currently telling me it's an Inline graphic or an Above Line graphic one of those. Currently it's set to Inline. I am going to change it to Above Line, make sure the Preview checkbox is on, so you can see the change happening on screen, and notice that it pops up above the point at which it's anchored, and that little yen symbol indicates the anchor point, the point to which the graphic is anchored inside the text.
Now, I also want to add a little bit of space after this S currently the text following the S is tight to the S. So I want to increase the space after it and I am just going to press the up arrow key to increase it one point at a time until I get to 0p3. So three points of space looks pretty good to me, leave the alignment set to left or if you prefer you could change it to Text Alignment. So it matches the alignment of the text around it, which is probably a good idea. Space Before, we don't need to adjust, we have too much space before right now, and then go ahead and click on OK in order to accept that modification.
Now, we don't want those darn extra paragraph returns they are making mess of everything. And by the way this orange line right there used to mark the location of the top of the text Sans Serif, I will go ahead and show you what I mean. I will press Ctrl+Z once is all I need to Command+Z on the Mac and you can see that the orange line, the orange guideline mark the top of the Sans Serif text, which aligns with that H right there, because the H goes along the Sans Serif. It's an illustration of Sans Serif, illustration of the concept don't you know? So when I press Ctrl+Shift+C or Command+Shift+C on the Mac in order to redo the change, everything gets messed up.
Alright, let's go ahead and grab the Text tool once again by pressing the T key, I will click right there in front of that 3rd in a row carriage return and then I will press Backspace twice or Delete twice on the Mac in order to delete those first two instances and we get this effect right here. I will go ahead and press the Enter key in the keypad that would he Escape key if did not load Deke keys. Notice, things stills aren't totally in alignment, but the S now moves that's the good news, the S will move with the text.
So if I go ahead and select that text again here and Delete it, the S moves along with very, very important in order to assemble a flexible document inside InDesign. Alright, I am going to undo that modification because I want to keep that text. In the next exercise I am going to show you another variety of Anchored Object that will allow this H to match up with its text so the things are lined up exactly as they should be.
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