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InDesign CS3 One-on-One: Style Sheets

Formatting an entire story in one click


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InDesign CS3 One-on-One: Style Sheets

with Deke McClelland

Video: Formatting an entire story in one click

In this exercise, I am going to show you how to format an entire story of repeating text elements in one operation. This is one of the most amazing tricks you can pull off with Paragraph Styles, inside of InDesign CS3. So this little trick is new to CS3 as it turns out. I am working inside of this document called Closed style loop.indd that's found inside of the 02 Graph Styles folder. So called, it's called a closed style loop- and this is very important- because I have a closed loop of Next Style setup.
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  1. 49m 7s
    1. How style automation works and why every file needs it
      2m 26s
    2. Installing the DekeKeys shortcuts
      3m 58s
    3. Meet the Eyedropper tool
      5m 43s
    4. Using the "loaded" Eyedropper
      2m 23s
    5. Loading new attributes
      1m 33s
    6. Lifting some attributes (and not others)
      4m 19s
    7. Eyedropper FYIs
      4m 51s
    8. The five kinds of style sheets
      3m 16s
    9. Meet the paragraph style
      2m 46s
    10. Applying the Find/Change command
      3m 41s
    11. The style sheet domino effect
      4m 10s
    12. Meet the object style
      4m 19s
    13. Appending a paragraph style to an object style
      2m 5s
    14. The power of the local override
      3m 37s
  2. 30m 5s
    1. The most common and useful style sheet
      40s
    2. Creating a paragraph style
      3m 57s
    3. The Paragraph Style Options dialog box
      3m 56s
    4. Assigning a keypad shortcut
      3m 9s
    5. The better way to create a style
      1m 30s
    6. Basing one style on another
      3m 16s
    7. Assigning a Next Style setting
      2m 31s
    8. Creating a closed style loop
      1m 40s
    9. Using the Quick Apply function
      3m 30s
    10. Formatting an entire story in one click
      2m 43s
    11. Auto-formatting as you type
      3m 13s
  3. 20m 44s
    1. Style sheets are dynamic
      39s
    2. Changing the font for multiple style sheets
      4m 29s
    3. Updating a shared attribute
      2m 24s
    4. Type style, skew, and tracking
      4m 12s
    5. Clearing and integrating local overrides
      3m 6s
    6. Removing widows with Balance Ragged Lines
      2m 47s
    7. Additional tricks for clearing overrides
      3m 7s
  4. 35m 13s
    1. Styling words, numbers, and symbols
      1m 16s
    2. Organizing style sheets
      6m 14s
    3. Character styles protect overrides
      5m 21s
    4. Creating a character style
      3m 44s
    5. Prioritizing style sheet shortcuts
      5m 24s
    6. Applying your new character style
      2m 51s
    7. Updating two styles in one pass
      4m 24s
    8. When in doubt, be obsessive
      5m 59s
  5. 1h 17m
    1. Character styles on steroids
      1m 15s
    2. Repeating style elements
      4m 0s
    3. Establishing a nested style
      3m 32s
    4. Setting the range of a nested style
      4m 3s
    5. Troubleshooting the nested range
      6m 49s
    6. Assigning automatic numbers
      2m 13s
    7. Assigning automatic bullets
      4m 49s
    8. Starting and restarting numbered sequences
      4m 16s
    9. Nesting a number or bullet style
      4m 45s
    10. Setting precise guidelines
      6m 24s
    11. Right-aligning numbers
      7m 31s
    12. Center-aligning bullets
      4m 10s
    13. Auto-numbering figures
      3m 0s
    14. Creating a custom Number setting
      4m 18s
    15. Specifying a chapter number
      3m 9s
    16. Numbering across threaded frames
      4m 5s
    17. Using a "list" to number across stories
      4m 29s
    18. What you can and can't do
      4m 37s
  6. 53m 18s
    1. If you make tables, listen up
      1m 1s
    2. A tale of two tables: Introducing the document
      2m 15s
    3. Creating a cell style
      5m 8s
    4. Adjusting the Inset values
      3m 37s
    5. Formatting the body of a table
      4m 22s
    6. Creating and applying column styles
      5m 32s
    7. Creating an all-inclusive table style
      4m 42s
    8. Converting and styling a table
      4m 49s
    9. Fixing formatting errors
      4m 21s
    10. Fixing row height and column width
      5m 25s
    11. An argument for independent cell styles
      2m 33s
    12. Making a dependent cell style
      3m 26s
    13. Selectively applying a cell style
      6m 7s
  7. 1h 10m
    1. The convergence of very nearly everything
      1m 18s
    2. Updating a style from the Find Font command
      4m 24s
    3. Step, Repeat, and Distribute
      4m 57s
    4. Adding text; removing style
      3m 3s
    5. Object-level formatting attributes
      3m 48s
    6. Creating an object style
      3m 43s
    7. Creating paired paragraph styles
      6m 28s
    8. Nesting paired paragraph styles
      3m 9s
    9. Inline and above line graphics
      5m 19s
    10. Creating an anchored object
      6m 29s
    11. Viewing frames and threads
      3m 52s
    12. Creating an anchored object style
      3m 48s
    13. Establishing anchored object defaults
      3m 44s
    14. Problems? Fit the frame to the contents
      4m 35s
    15. Employing a highly selective object style
      5m 27s
    16. The best way to anchor objects
      2m 23s
    17. Moving and anchoring text and objects
      4m 4s
  8. 1m 7s
    1. Goodbye
      1m 7s

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InDesign CS3 One-on-One: Style Sheets
5h 37m Intermediate Apr 04, 2008

Viewers: in countries Watching now:

Like other page layout applications, InDesign allows users to control the appearance of every element on a page. It helps format elements with style sheets, which collect formatting attributes for easy replication. But that's where the similarities end. InDesign CS3 One-on-One: Style Sheets demonstrates why InDesign's style sheets are far more powerful than anything found in any other page layout program. Pioneering electronic publisher and author Deke McClelland goes to the heart of InDesign's style sheets, and discusses how they define and guide just about every other program feature. He covers how to format words, paragraphs, whole frames, objects, tables, and even entire stories with a single click. Exercise files accompany the course.

Download Deke's customized keyboard layouts for InDesign Style Sheets from the Exercise Files tab.

Topics include:
  • Replicating formatting attributes with the Eyedropper tool
  • Creating and applying paragraph styles
  • Formatting stories with New Style and Quick Apply
  • Understanding and exploiting local overrides
  • Augmenting text with character styles
  • Employing nested and numbered styles
  • Using a "list" to number across stories
  • Working with table and cell styles
  • Creating and employing object styles
  • Automating whole page designs with anchored object styles
Subject:
Design
Software:
InDesign
Author:
Deke McClelland

Formatting an entire story in one click

In this exercise, I am going to show you how to format an entire story of repeating text elements in one operation. This is one of the most amazing tricks you can pull off with Paragraph Styles, inside of InDesign CS3. So this little trick is new to CS3 as it turns out. I am working inside of this document called Closed style loop.indd that's found inside of the 02 Graph Styles folder. So called, it's called a closed style loop- and this is very important- because I have a closed loop of Next Style setup.

I have already told InDesign that after Page No. & Title, after this guy right there. Then we have Byline then we have Description and then we are back to Page No. & Title and then Byline and then Description and so on and so on. Now, you can select the text in one of two ways. You can either go ahead and switch back to the black arrow tool, and click on the text frame in order to select the entire text frame and our text doesn't exceed the text frame. It doesn't go any farther than the bottom here. So that works out well for us. If you had a story that is threaded between multiple text frames then you would want to go ahead and grab your Type tool.

Click somewhere inside the text and then press Ctrl+A or Command+A on the Mac in order to select all the text inside of that story across all of the threaded frames. Then I want you to go ahead and bring up the Paragraph Styles palette and actually in our case, it's going to be more impressive if we don't have the text selected with the Text tool just because otherwise the text is inverted like this. Let's go ahead and switch back to the black arrow tool. So just go ahead and click on the frame with the black arrow tool, which works just as well. Make sure it's active. Then I want you inside the Paragraph Styles palette, very important, you have to work inside this palette, not inside the Quick Apply palette. Then I want you to go ahead and right-click on Page No.

& Title. Make sure to right-click, don't click on it and if you don't have a right mouse button on the Mac then you would press the Ctrl key and click. And the reason we are choosing Page No. & Title because that's the style that we want to apply to the first paragraph inside of this text block and then go ahead and choose this guy right there. Apply "Page No. & Title" then Next Style. So it could be anything else. It could be "Apply blah blah blah then Next Style" and check this out. Watch. In one click- bang. You formatted the entire document.

Isn't that not impressive? Because you just hold InDesign to go ahead and assign Page No. & Title to the first one and then Next Styles after that and it just goes through and figures out everything after that point. It not only works for styling existing text however, it's also useful for automatically styling text as you create it, and I will show you how that works in the next and final exercise.

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