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Like other page layout applications, InDesign allows users to control the appearance of every element on a page. It helps format elements with style sheets, which collect formatting attributes for easy replication. But that's where the similarities end. InDesign CS3 One-on-One: Style Sheets demonstrates why InDesign's style sheets are far more powerful than anything found in any other page layout program. Pioneering electronic publisher and author Deke McClelland goes to the heart of InDesign's style sheets, and discusses how they define and guide just about every other program feature. He covers how to format words, paragraphs, whole frames, objects, tables, and even entire stories with a single click. Exercise files accompany the course.
Download Deke's customized keyboard layouts for InDesign Style Sheets from the Exercise Files tab.
In this exercise, I am going to show you how to format an entire story of repeating text elements in one operation. This is one of the most amazing tricks you can pull off with Paragraph Styles, inside of InDesign CS3. So this little trick is new to CS3 as it turns out. I am working inside of this document called Closed style loop.indd that's found inside of the 02 Graph Styles folder. So called, it's called a closed style loop- and this is very important- because I have a closed loop of Next Style setup.
I have already told InDesign that after Page No. & Title, after this guy right there. Then we have Byline then we have Description and then we are back to Page No. & Title and then Byline and then Description and so on and so on. Now, you can select the text in one of two ways. You can either go ahead and switch back to the black arrow tool, and click on the text frame in order to select the entire text frame and our text doesn't exceed the text frame. It doesn't go any farther than the bottom here. So that works out well for us. If you had a story that is threaded between multiple text frames then you would want to go ahead and grab your Type tool.
Click somewhere inside the text and then press Ctrl+A or Command+A on the Mac in order to select all the text inside of that story across all of the threaded frames. Then I want you to go ahead and bring up the Paragraph Styles palette and actually in our case, it's going to be more impressive if we don't have the text selected with the Text tool just because otherwise the text is inverted like this. Let's go ahead and switch back to the black arrow tool. So just go ahead and click on the frame with the black arrow tool, which works just as well. Make sure it's active. Then I want you inside the Paragraph Styles palette, very important, you have to work inside this palette, not inside the Quick Apply palette. Then I want you to go ahead and right-click on Page No.
& Title. Make sure to right-click, don't click on it and if you don't have a right mouse button on the Mac then you would press the Ctrl key and click. And the reason we are choosing Page No. & Title because that's the style that we want to apply to the first paragraph inside of this text block and then go ahead and choose this guy right there. Apply "Page No. & Title" then Next Style. So it could be anything else. It could be "Apply blah blah blah then Next Style" and check this out. Watch. In one click- bang. You formatted the entire document.
Isn't that not impressive? Because you just hold InDesign to go ahead and assign Page No. & Title to the first one and then Next Styles after that and it just goes through and figures out everything after that point. It not only works for styling existing text however, it's also useful for automatically styling text as you create it, and I will show you how that works in the next and final exercise.
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