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Like other page layout applications, InDesign allows users to control the appearance of every element on a page. It helps format elements with style sheets, which collect formatting attributes for easy replication. But that's where the similarities end. InDesign CS3 One-on-One: Style Sheets demonstrates why InDesign's style sheets are far more powerful than anything found in any other page layout program. Pioneering electronic publisher and author Deke McClelland goes to the heart of InDesign's style sheets, and discusses how they define and guide just about every other program feature. He covers how to format words, paragraphs, whole frames, objects, tables, and even entire stories with a single click. Exercise files accompany the course.
Download Deke's customized keyboard layouts for InDesign Style Sheets from the Exercise Files tab.
In this exercise we are going to create a second Cell Style. We have got one, we are going to create another one. In all we need four Cell Styles to pull off this particular table. So we are going to create a second one that accommodates all of the contents of the table, basically, everything except the header. I am still working inside the same Lone Cell Style.indd file that I opened in the previous exercise. Made a little bit of a change to the Table Head style to give it a little bit of additional inset on the left hand bottom sides. Alright, so now I want you to get your Type tool, click some place inside of the table, anywhere.
I am clicking on 'The' in 'The Feeling' and I am going to go ahead and select the entire contents of the table, everything but the header by going to the Table menu, choosing Select, and choosing this guy right there, Body Rows. That's going to select the body. Everything but the header. Notice the header is not selected. Then, I am going to go to the Cell Styles palette which is still up on screen. Alt+Click or Option+Click on the little page icon. Let's go ahead and name this style and we are going to call it Songs & Artists, because that's what it is, like so. I am going to go ahead and assign a Paragraph Style and that Paragraph Style will be Table body, big surprise there, but it is important, it is very important to setup those Paragraph Styles in advance.
So step one when formatting a table, in the way that we are doing it, should be to setup your Paragraph Styles. Step two, setup your Cell Styles and then step three, put them altogether inside of a Table Style. Alright, so grab Table body right there. And that it, go ahead and click OK, because remember, we haven't applied new style to the text. So this Preview checkbox is meaningless inside of this particular dialog box. So we need to go ahead and establish the link before we make any of our trickier modifications. Oh! Actually you know what, check this out. Change Based On to Table head, that way we will get that same inset information going. That will help us out quite a bit.
So Change Based on to Table head, Table body down here for Paragraph Styles, there's your name, that's all we are going to do, click OK. Then we need to apply this Style to the selected text, we will go ahead and click on Songs & Artists. That's going to make a slight modification; that has slightly changed that text. Now, press- I want you to press Ctrl+Shift+A, Command+Shift+A on the Mac to deselect the table. It had a pretty profound affect on our cells, because we went ahead and lifted the sort of the beige interiors that are associated with the header, so that's bad. That's really bad news.
So here is what I want you to do, let's make some modifications here. Double click on Songs & Artist, then make sure Preview is turned on, this time we can see a preview, because there is a link that's been established. Go to Text and I think what I want to do inside of this dialog box here, is I just want to click inside the Right value there and I want to take it up to 0p1 and that's actually down from the Right value of 0p3. So that just gives us some more space on right hand side in case we need it, it's just a little bit of precaution. That's all I want to do here inside of this panel.
Then I am going to move to Strokes and Fills and I want to change the color of the Strokes from Paper, which is that sort of whitish color that we are seeing there, to Black. InDesign calls white paper, because it's a printing program and you can't print anything that's lighter in color than the paper, after all. So it's just basically saying, as white as your paper is going to get. We want black, which is going to be the black ink. Then I am going to change the Cell Fill from white or whatever color it is right, actually it is just defaulting to whatever was assigned by Table head.
We are going to override that and we are going to apply None, and you can see that it changes on the fly, so we get a sense of what we are doing, thanks to that link that we have established between the style, the Cell Style and the text that we are modifying. Let's go back to General and just check out the settings. It should say, Table head +, because it's based on that, + Paragraph Style, which is Table body. And also we have a little bit of a Right inset value and then the Fill color is set to None and that's all that we need to see. For whatever reason, it's not listing that fact that we have also assigned some black strokes.
That's fine, because it is doing the job we need it to do and I could go back to Stokes and Fill and I can see that yes indeed, the color is at the Black. So good enough, go ahead and click OK, in order to accept that modification. Now that's our second Cell Style. As I was telling you, we need two more, we need four in all, because I want to change the appearance of the right hand column and of the left hand column to get rid of the farthest strokes in the table. You'll see what I mean, if you join me in the next exercise.
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