InDesign CS3 One-on-One: Style Sheets
Illustration by Don Barnett

Formatting the body of a table


From:

InDesign CS3 One-on-One: Style Sheets

with Deke McClelland

Video: Formatting the body of a table

In this exercise we are going to create a second Cell Style. We have got one, we are going to create another one. In all we need four Cell Styles to pull off this particular table. So we are going to create a second one that accommodates all of the contents of the table, basically, everything except the header. I am still working inside the same Lone Cell Style.indd file that I opened in the previous exercise. Made a little bit of a change to the Table Head style to give it a little bit of additional inset on the left hand bottom sides. Alright, so now I want you to get your Type tool, click some place inside of the table, anywhere.
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  1. 45m 34s
    1. How style automation works and why every file needs it
      2m 26s
    2. Installing the DekeKeys shortcuts
      3m 58s
    3. Meet the Eyedropper tool
      2m 12s
    4. Using the "loaded" Eyedropper
      2m 23s
    5. Loading new attributes
      1m 33s
    6. Lifting some attributes (and not others)
      4m 18s
    7. Eyedropper FYIs
      4m 51s
    8. The five kinds of style sheets
      3m 17s
    9. Meet the paragraph style
      2m 45s
    10. Applying the Find/Change command
      3m 41s
    11. The style sheet domino effect
      4m 10s
    12. Meet the object style
      4m 18s
    13. Appending a paragraph style to an object style
      2m 5s
    14. The power of the local override
      3m 37s
  2. 29m 56s
    1. The most common and useful style sheet
      40s
    2. Creating a paragraph style
      3m 56s
    3. The Paragraph Style Options dialog box
      3m 55s
    4. Assigning a keypad shortcut
      3m 8s
    5. The better way to create a style
      1m 29s
    6. Basing one style on another
      3m 15s
    7. Assigning a Next Style setting
      2m 30s
    8. Creating a closed style loop
      1m 39s
    9. Using the Quick Apply function
      3m 29s
    10. Formatting an entire story in one click
      2m 43s
    11. Auto-formatting as you type
      3m 12s
  3. 20m 41s
    1. Style sheets are dynamic
      38s
    2. Changing the font for multiple style sheets
      4m 29s
    3. Updating a shared attribute
      2m 23s
    4. Type style, skew, and tracking
      4m 12s
    5. Clearing and integrating local overrides
      3m 5s
    6. Removing widows with Balance Ragged Lines
      2m 47s
    7. Additional tricks for clearing overrides
      3m 7s
  4. 35m 9s
    1. Styling words, numbers, and symbols
      1m 15s
    2. Organizing style sheets
      6m 14s
    3. Character styles protect overrides
      5m 21s
    4. Creating a character style
      3m 44s
    5. Prioritizing style sheet shortcuts
      5m 23s
    6. Applying your new character style
      2m 50s
    7. Updating two styles in one pass
      4m 23s
    8. When in doubt, be obsessive
      5m 59s
  5. 1h 17m
    1. Character styles on steroids
      1m 15s
    2. Repeating style elements
      3m 59s
    3. Establishing a nested style
      3m 32s
    4. Setting the range of a nested style
      4m 3s
    5. Troubleshooting the nested range
      6m 49s
    6. Assigning automatic numbers
      2m 13s
    7. Assigning automatic bullets
      4m 49s
    8. Starting and restarting numbered sequences
      4m 15s
    9. Nesting a number or bullet style
      4m 45s
    10. Setting precise guidelines
      6m 23s
    11. Right-aligning numbers
      7m 31s
    12. Center-aligning bullets
      4m 9s
    13. Auto-numbering figures
      3m 0s
    14. Creating a custom Number setting
      4m 18s
    15. Specifying a chapter number
      3m 9s
    16. Numbering across threaded frames
      4m 4s
    17. Using a "list" to number across stories
      4m 28s
    18. What you can and can't do
      4m 36s
  6. 53m 12s
    1. If you make tables, listen up
      1m 0s
    2. A tale of two tables: Introducing the document
      2m 15s
    3. Creating a cell style
      5m 8s
    4. Adjusting the Inset values
      3m 36s
    5. Formatting the body of a table
      4m 22s
    6. Creating and applying column styles
      5m 32s
    7. Creating an all-inclusive table style
      4m 42s
    8. Converting and styling a table
      4m 48s
    9. Fixing formatting errors
      4m 20s
    10. Fixing row height and column width
      5m 24s
    11. An argument for independent cell styles
      2m 33s
    12. Making a dependent cell style
      3m 25s
    13. Selectively applying a cell style
      6m 7s
  7. 1h 10m
    1. The convergence of very nearly everything
      1m 18s
    2. Updating a style from the Find Font command
      4m 23s
    3. Step, Repeat, and Distribute
      4m 57s
    4. Adding text; removing style
      3m 2s
    5. Object-level formatting attributes
      3m 48s
    6. Creating an object style
      3m 42s
    7. Creating paired paragraph styles
      6m 27s
    8. Nesting paired paragraph styles
      3m 8s
    9. Inline and above line graphics
      5m 18s
    10. Creating an anchored object
      6m 29s
    11. Viewing frames and threads
      3m 52s
    12. Creating an anchored object style
      3m 48s
    13. Establishing anchored object defaults
      3m 44s
    14. Problems? Fit the frame to the contents
      4m 35s
    15. Employing a highly selective object style
      5m 27s
    16. The best way to anchor objects
      2m 23s
    17. Moving and anchoring text and objects
      4m 4s
  8. 1m 7s
    1. Goodbye
      1m 7s

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Watch the Online Video Course InDesign CS3 One-on-One: Style Sheets
5h 37m Intermediate Apr 04, 2008

Viewers: in countries Watching now:

Like other page layout applications, InDesign allows users to control the appearance of every element on a page. It helps format elements with style sheets, which collect formatting attributes for easy replication. But that's where the similarities end. InDesign CS3 One-on-One: Style Sheets demonstrates why InDesign's style sheets are far more powerful than anything found in any other page layout program. Pioneering electronic publisher and author Deke McClelland goes to the heart of InDesign's style sheets, and discusses how they define and guide just about every other program feature. He covers how to format words, paragraphs, whole frames, objects, tables, and even entire stories with a single click. Exercise files accompany the course.

Download Deke's customized keyboard layouts for InDesign Style Sheets from the Exercise Files tab.

Topics include:
  • Replicating formatting attributes with the Eyedropper tool
  • Creating and applying paragraph styles
  • Formatting stories with New Style and Quick Apply
  • Understanding and exploiting local overrides
  • Augmenting text with character styles
  • Employing nested and numbered styles
  • Using a "list" to number across stories
  • Working with table and cell styles
  • Creating and employing object styles
  • Automating whole page designs with anchored object styles
Subject:
Design
Software:
InDesign
Author:
Deke McClelland

Formatting the body of a table

In this exercise we are going to create a second Cell Style. We have got one, we are going to create another one. In all we need four Cell Styles to pull off this particular table. So we are going to create a second one that accommodates all of the contents of the table, basically, everything except the header. I am still working inside the same Lone Cell Style.indd file that I opened in the previous exercise. Made a little bit of a change to the Table Head style to give it a little bit of additional inset on the left hand bottom sides. Alright, so now I want you to get your Type tool, click some place inside of the table, anywhere.

I am clicking on 'The' in 'The Feeling' and I am going to go ahead and select the entire contents of the table, everything but the header by going to the Table menu, choosing Select, and choosing this guy right there, Body Rows. That's going to select the body. Everything but the header. Notice the header is not selected. Then, I am going to go to the Cell Styles palette which is still up on screen. Alt+Click or Option+Click on the little page icon. Let's go ahead and name this style and we are going to call it Songs & Artists, because that's what it is, like so. I am going to go ahead and assign a Paragraph Style and that Paragraph Style will be Table body, big surprise there, but it is important, it is very important to setup those Paragraph Styles in advance.

So step one when formatting a table, in the way that we are doing it, should be to setup your Paragraph Styles. Step two, setup your Cell Styles and then step three, put them altogether inside of a Table Style. Alright, so grab Table body right there. And that it, go ahead and click OK, because remember, we haven't applied new style to the text. So this Preview checkbox is meaningless inside of this particular dialog box. So we need to go ahead and establish the link before we make any of our trickier modifications. Oh! Actually you know what, check this out. Change Based On to Table head, that way we will get that same inset information going. That will help us out quite a bit.

So Change Based on to Table head, Table body down here for Paragraph Styles, there's your name, that's all we are going to do, click OK. Then we need to apply this Style to the selected text, we will go ahead and click on Songs & Artists. That's going to make a slight modification; that has slightly changed that text. Now, press- I want you to press Ctrl+Shift+A, Command+Shift+A on the Mac to deselect the table. It had a pretty profound affect on our cells, because we went ahead and lifted the sort of the beige interiors that are associated with the header, so that's bad. That's really bad news.

So here is what I want you to do, let's make some modifications here. Double click on Songs & Artist, then make sure Preview is turned on, this time we can see a preview, because there is a link that's been established. Go to Text and I think what I want to do inside of this dialog box here, is I just want to click inside the Right value there and I want to take it up to 0p1 and that's actually down from the Right value of 0p3. So that just gives us some more space on right hand side in case we need it, it's just a little bit of precaution. That's all I want to do here inside of this panel.

Then I am going to move to Strokes and Fills and I want to change the color of the Strokes from Paper, which is that sort of whitish color that we are seeing there, to Black. InDesign calls white paper, because it's a printing program and you can't print anything that's lighter in color than the paper, after all. So it's just basically saying, as white as your paper is going to get. We want black, which is going to be the black ink. Then I am going to change the Cell Fill from white or whatever color it is right, actually it is just defaulting to whatever was assigned by Table head.

We are going to override that and we are going to apply None, and you can see that it changes on the fly, so we get a sense of what we are doing, thanks to that link that we have established between the style, the Cell Style and the text that we are modifying. Let's go back to General and just check out the settings. It should say, Table head +, because it's based on that, + Paragraph Style, which is Table body. And also we have a little bit of a Right inset value and then the Fill color is set to None and that's all that we need to see. For whatever reason, it's not listing that fact that we have also assigned some black strokes.

That's fine, because it is doing the job we need it to do and I could go back to Stokes and Fill and I can see that yes indeed, the color is at the Black. So good enough, go ahead and click OK, in order to accept that modification. Now that's our second Cell Style. As I was telling you, we need two more, we need four in all, because I want to change the appearance of the right hand column and of the left hand column to get rid of the farthest strokes in the table. You'll see what I mean, if you join me in the next exercise.

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