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Like other page layout applications, InDesign allows users to control the appearance of every element on a page. It helps format elements with style sheets, which collect formatting attributes for easy replication. But that's where the similarities end. InDesign CS3 One-on-One: Style Sheets demonstrates why InDesign's style sheets are far more powerful than anything found in any other page layout program. Pioneering electronic publisher and author Deke McClelland goes to the heart of InDesign's style sheets, and discusses how they define and guide just about every other program feature. He covers how to format words, paragraphs, whole frames, objects, tables, and even entire stories with a single click. Exercise files accompany the course.
Download Deke's customized keyboard layouts for InDesign Style Sheets from the Exercise Files tab.
Alright gang, you may recall that our table has some formatting problems, the least of which I have to say is the fact that the word, if you will, 2006 is formatted differently then all of the text around it. So, it's set in the Abode Caslon Pro. Everything else is set in Myriad Pro and that's a function of the fact that 2006 didn't get assigned the right Paragraph Style. So I could assign it manually if I wanted to, but I want to take advantage of a less clumsy solution. Then we need to take care of the fact that the header is not formatted properly.
Those are the things we are going to do in this exercise and then in the following exercises we'll take care of the real height and column width problems. Alright. So what I am going to do is I am going to press Ctrl+Z or Command+Z on the Mac to undo the conversion of the Tab list to a table. Then I am going to scroll upward, just a little bit. Now I want you to see down here, here is our problem child. Notice that 2005, 2006, now they're both set in Adobe Caslon Pro because they have been styled properly in terms of the typeface and Paragraph Style and so on being applied.
But our problem is that this number sign, we have the document ending right after the six. What we like to have is just an additional paragraph break or a little carriage return just to say this is the end of our text before the entire story ends. Alright. So I want you to set your blinking insertion marker after the six in 2006 and then I want you to press the Enter key or the Return key on the Mac to move the number sign down to the next line and this assumes that you can see the hidden characters by the way and then if I press the left arrow key to go back up to where I was before, you can see I have added a carriage return, that's all I need to do.
Now, I am going to go ahead and deactivate the text by pressing the Enter key on the keypad that could be the Escape key if you are not working with Deke keys, if you didn't load them up. Then I am going to grab my Type tool do that same thing. One, two, three, four clicks on Track and drag on the fourth click downward in order to select all of the text inside of this text block, except for the disc two paragraph. Then go up to the Table menu and choose Convert Text to Table. Column separator is fine set to Tab, Row Separator is fine set to Paragraph. We are now going to set Table Style of course to Disc contents and then we click OK and notice that that does indeed take care of our 2006 problem.
It is now formatted properly because in this I knew to put it inside the table, completely inside the table and assign the proper formatting as well. However, InDesign decide that you know what just to be careful, just to be a swell program, I am going to go ahead and give you an extra row. Just a little bit of fluff to protect you. We don't want that extra row, so click anywhere in that final empty row with the Type tool, then go up to the Table menu and choose Delete and choose Row or you can press Ctrl+Backspace here on the PC or Command+Delete on the Mac and that will delete that last row.
Then I will press the Enter key on the keypad again to deactivate the text and you can see 2006 still in good shape. Yay for that. That is a best solution, that just ensures by the way that your Table Style is applied uniformly across the entire table. The next thing I am going to do, actually the final thing in this exercise I am going to do is go ahead and format this first row inside of the table as a header row and I am going to do that by grabbing the Text tool. Once again clicking anywhere inside the first row so I clicked inside the word Name and then I am going to yet again go up to the Table menu. I am going to choose Covert Rows and I am going to say To Header.
That is going to take care of that issue. Now, those are kind of the least of the problems though. Again, I am going to switch back to the black arrow tool, deselect everything, zoom out and you can see that the bigger problems are the fact that top row looks great and roomy and the bottom row looks horrible and scrunched and ridiculously bad, regardless of all the other formatting that I have applied. Table Styles cannot address row height or column width and I've got to say, that is terrible, I can't believe they don't address that. It is just unconscionable in my opinion, maybe I am going a little too far with my reaction to this, but I can't believe it doesn't do this.
Anyway, you have to do it manually. I am going to show you the quickest way to fix this table manually in the next exercise.
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