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InDesign CS5: Interactive Documents and Presentations
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Exporting your presentation to interactive PDF


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InDesign CS5: Interactive Documents and Presentations

with James Fritz

Video: Exporting your presentation to interactive PDF

When you're finished with your presentation, and it's time to create a PDF, we need to go to File > Export. Underneath Format, we have two different PDF options: there is Print and Interactive. If you're only going to be creating a PDF that was going to be printed, we would choose Print. But because this has transitions and buttons and other interactive elements, we want to choose Interactive. I'll choose the Desktop and click Save. Let's take a look at our options. At a top for Pages, we can choose All the pages or a specific range.
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  1. 1m 56s
    1. Introduction
      1m 18s
    2. Using the exercise files
      38s
  2. 11m 45s
    1. Interactive documents: Born Magazine
      1m 49s
    2. Annual report case study: Unitus
      1m 44s
    3. Self-publishing
      1m 59s
    4. Digital books: iBooks, ePub
      2m 15s
    5. Digital newspapers: Times Reader
      1m 51s
    6. Digital magazines: Wired, iGIZMO, The New Yorker
      2m 7s
  3. 12m 32s
    1. Setting preferences for interactive documents
      2m 36s
    2. Customizing the workspace
      3m 6s
    3. Understanding intent and presets
      2m 21s
    4. Working with images
      2m 37s
    5. Installing scripts
      1m 52s
  4. 9m 40s
    1. Comparing PDF and SWF presentations
      2m 5s
    2. Presenting from InDesign: Presentation mode
      2m 2s
    3. Presenting a SWF
      1m 50s
    4. Presenting a PDF
      1m 8s
    5. Creative tip: Practice your presentation
      2m 35s
  5. 33m 42s
    1. What we're going to build
      1m 28s
    2. Previewing your layout with the Preview panel
      3m 25s
    3. Creative tip: KISS (Keep It Super Simple)
      3m 11s
    4. Setting up a presentation with layers
      5m 21s
    5. Creating a navigation system
      5m 5s
    6. Creating a title and content slides
      4m 40s
    7. Overriding master page items
      3m 21s
    8. Setting page transitions
      2m 31s
    9. Creating hyperlinks
      2m 26s
    10. Using the slug for notes
      2m 14s
  6. 23m 30s
    1. Adding a Full Screen button with a tool tip
      4m 15s
    2. Creating PDF bookmarks in InDesign
      3m 19s
    3. Using a button to go to a specific page in a PDF
      3m 11s
    4. Using animation inside a PDF presentation
      6m 15s
    5. Exporting your presentation to interactive PDF
      4m 6s
    6. Creating a PDF Portfolio presentation
      2m 24s
  7. 29m 50s
    1. Exploring the Animating Encyclopedia Script
      6m 24s
    2. Using the Animation panel
      3m 38s
    3. Animating a list
      2m 28s
    4. Designing an alternate navigation
      3m 35s
    5. Creating a multistate object
      4m 25s
    6. Creating a page number indicator
      1m 59s
    7. Animating an opening page
      1m 53s
    8. Using Page Turn vs. Page Curls
      2m 4s
    9. Exporting your presentation to SWF
      2m 21s
    10. Watching out for transitions with animations
      1m 3s
  8. 24m 3s
    1. What we're going to build
      1m 43s
    2. Creative tip: Breaking down a complex animation
      3m 2s
    3. Taming the Timing panel
      1m 43s
    4. Animating on a motion path
      3m 2s
    5. Creating a sound hot spot
      2m 34s
    6. Creating a slideshow with a multistate object
      1m 50s
    7. Creating a loaded button
      2m 43s
    8. Creating an interactive map
      4m 25s
    9. Creative tip: Have fun!
      3m 1s
  9. 15m 38s
    1. What we're going to build
      1m 19s
    2. Creating the opening transition
      4m 20s
    3. Creating a logo slideshow
      2m 34s
    4. Animating the color palette
      3m 44s
    5. Combining multistate objects and buttons
      3m 41s
  10. 28m 45s
    1. What we're going to build
      1m 26s
    2. Building an interactive table of contents
      4m 19s
    3. Building a navigation system
      2m 9s
    4. Creating PDF-only buttons
      3m 1s
    5. Using a SWF slideshow in a PDF
      4m 14s
    6. Placing a video and using the Media panel
      3m 59s
    7. Setting navigation points
      3m 24s
    8. Placing a video from a URL
      2m 2s
    9. Creating URLs from hyperlinks
      4m 11s
  11. 22m 40s
    1. Preparing your layout for Export
      5m 7s
    2. Handing off your InDesign layout to Flash
      3m 11s
    3. Opening the FLA file in Flash CS5 Professional
      2m 33s
    4. Adding a stop command and testing the movie
      2m 22s
    5. Fixing the buttons
      3m 8s
    6. Importing a video into Flash
      1m 45s
    7. Editing the animations
      2m 59s
    8. Publishing a SWF
      1m 35s
  12. 17m 0s
    1. Avoiding legacy media
      1m 11s
    2. Converting a video into FLV with Adobe Media Encoder
      1m 52s
    3. Using the JPG Pass-Through filter
      2m 32s
    4. Avoiding compatibility issues
      3m 7s
    5. Slimming down your FLA
      2m 41s
    6. Sharing motion presets
      3m 40s
    7. Testing hyperlinks in a SWF
      1m 57s
  13. 34s
    1. Further Recommendations
      34s

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InDesign CS5: Interactive Documents and Presentations
3h 51m Intermediate Nov 12, 2010

Viewers: in countries Watching now:

In InDesign CS5: Interactive Documents and Presentations, Adobe Certified Instructor and designer James Fritz shows print designers how to use InDesign by itself and in conjunction Flash Professional to layout and design a wide range of digital documents. The course provides a tour of digital publishing trends, showing real-world examples of what can be achieved through InDesign. Several start-to-finish projects are also included, such as creating a presentation with transitions and animations, and building an interactive microsite. Exercise files accompany the course.

Topics include:
  • Studying new trends in digital design
  • Creating a PDF and SWF presentation
  • Building different navigation systems
  • Creating interactive slideshows
  • Animating a presentation as a SWF in InDesign
  • Designing an interactive microsite
  • Adding video and audio to a document
  • Building an interactive TOC with buttons
  • Using InDesign and Flash to build an interactive catalog
  • InDesign to Flash production tips
Subjects:
Presentations Design Web Digital Publishing PDF Projects
Software:
InDesign
Author:
James Fritz

Exporting your presentation to interactive PDF

When you're finished with your presentation, and it's time to create a PDF, we need to go to File > Export. Underneath Format, we have two different PDF options: there is Print and Interactive. If you're only going to be creating a PDF that was going to be printed, we would choose Print. But because this has transitions and buttons and other interactive elements, we want to choose Interactive. I'll choose the Desktop and click Save. Let's take a look at our options. At a top for Pages, we can choose All the pages or a specific range.

If I choose a range, I can limit what pages are included. For example, if I only want page 1, I'll choose 1. But if I want to narrow this down, I could say 1-5, and include page 7, and then 11-13. For now, I am going to choose All. I like to view the PDFs after exporting, just to get one more chance to look at it to find out if there are any problems with the file. Including the thumbnails is useful for navigating the document inside the PDF, but it does add to its file size. Creating Acrobat layers will transfer your layer structure from InDesign into Acrobat.

For most presentations, this isn't needed, but if you are creating a more complicated document with forms, this might be useful to you. Creating a tagged PDF gives your document structure. This is useful for people with disabilities, who have screen reading devices dictate the PDF back to them. The View is the initial view when you first open your PDF. I like to choose Fit Page. The reason is, if you have a very large PDF and a tiny screen, you don't want to have to zoom to see the PDF. This way, no matter what the size of the PDF, or your monitor, it will always fit.

Layout has a few different options. Single Page means you can only see a single page at a time. Single Page Continuous allows you to scroll and see the gap in-between the pages. Two-Up allows you to see 2 pages at once, like a spread, and Two-Up Continuous allows you to see the gap in between those two pages. I am going to choose Single Page. If you want your PDF to open up in Full Screen mode, we can set this option. That way when it opens up inside Acrobat, you'll be able to see the PDF in Full Screen mode initially. We can also have it flip every few seconds, if you want to create a self- running presentation.

I don't need this right now, so I am going to turn that off. If you have any page transitions in your document, you can include them from InDesign to Acrobat. You can also override them here. If you decide that you don't want any in the resulting PDF, we can disable that, or we can override and create all of our transitions to fade. For now, I am going to leave it at From Document. Under Buttons and Media, I want to include everything. I could include their appearance, but then they wouldn't be functional. I'd want them to be functional, so I am going to Include All. Under Image Handling, I am going to leave it at JPEG.

This will result in a smaller PDF. If you want the best quality PDF, we could leave it at JPEG 2000, but the file size will get larger. Automatic lets InDesign determine what is the best choice. I am going to leave it at JPEG. For JPEG Quality, we have varying degrees of control. I am going to leave it at Medium for now. If our PDF is going to be presented only onscreen, I'll the Resolution at 72, but if it's going to be printed, I can increase it to 144, even 300. Keep in mind, if you only have lower resolution graphics, this will not increase the resolution of your pictures.

Security allows me to put security inside the PDF. I can require a password for you to would be able to open up the document to keep prying eyes away. I don't need that right now, so I am going to turn that off. I am a fan of the Permissions Password. By putting a permissions password on, you can prevent people from printing your document. You can also stop them from making any changes with Acrobat Professional. If you want to be mean, you can disable copying of text, of images, and other content. But just be aware, most people expect to be able to copy text from a PDF, and it'll be quite annoying to them.

I'll leave this enabled, and I don't need a password right now, and click OK. Now that I have finished my Export options, I'll click OK to create the PDF. Now my PDF is finished, and I am ready to give my presentation. If your presentation has any interactive elements--like buttons, videos, or transitions--you'll have to use the Interactive Export. If you try to use the Print PDF Export, those elements will not be included inside the PDF.

Find answers to the most frequently asked questions about InDesign CS5: Interactive Documents and Presentations.


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Q: I am having trouble creating a YouTube-linked video to play on a page in SWF or interactive PDF. I've followed the tutorial, but I keep getting a message that the video should be Flash compliant. How do I link directly to a YouTube video?
A: It is not possible to link directly to a YouTube video through copy and pasting the URL on the page. In order to link to the video, you need the exact link to the .flv video file.
Are the source files for the interactive publication Born Presents still available? www.adobe.com/products/indesign/customers doesn't seem to be working.
Unfortunately, the content is no longer available on Adobe's site. However, the files are currently available at http://download.macromedia.com/pub/indesign/born_bookpreview_source.zip.

The author also posted an article related to the project at http://indesignsecrets.com/born-presents-interactive-publication-with-source-files.php.
Q: When I add audio to my multi-page project and export it as a PDF, why doesn't the music play past the first page?
A: Unfortunately, there is no way to have an MP3 play across multiple pages of a PDF. It looks like you could because of the wording of the Media panel when you have an MP3 selected, but that isn't the case. You can have an MP3 play across pages of a SWF, which is why that option exists.

This is an inconvenience, but we're not aware of a way around this limitation inside a PDF. You could try making one really big PDF and have buttons jump to another part of the page (using anchors), but every one would have to be on 1 page.
Q: Why does an ugly gray box appear when the audio is played. The author keeps the audio on the pasteboard, which for me, does not play the audio at all when exported. It only plays when on the page.
A: If you are seeing a gray box, make sure that you have set a poster for the audio file. Select the frame and open the Media panel, where you can select your own raster image as a poster frame or just leave it as none. You could also check to see if your frame has a fill applied to it, since there is a chance you could have accidentally applied an
object style or a fill.
 
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