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When you're finished with your presentation, and it's time to create a PDF, we need to go to File > Export. Underneath Format, we have two different PDF options: there is Print and Interactive. If you're only going to be creating a PDF that was going to be printed, we would choose Print. But because this has transitions and buttons and other interactive elements, we want to choose Interactive. I'll choose the Desktop and click Save. Let's take a look at our options. At a top for Pages, we can choose All the pages or a specific range.
If I choose a range, I can limit what pages are included. For example, if I only want page 1, I'll choose 1. But if I want to narrow this down, I could say 1-5, and include page 7, and then 11-13. For now, I am going to choose All. I like to view the PDFs after exporting, just to get one more chance to look at it to find out if there are any problems with the file. Including the thumbnails is useful for navigating the document inside the PDF, but it does add to its file size. Creating Acrobat layers will transfer your layer structure from InDesign into Acrobat.
For most presentations, this isn't needed, but if you are creating a more complicated document with forms, this might be useful to you. Creating a tagged PDF gives your document structure. This is useful for people with disabilities, who have screen reading devices dictate the PDF back to them. The View is the initial view when you first open your PDF. I like to choose Fit Page. The reason is, if you have a very large PDF and a tiny screen, you don't want to have to zoom to see the PDF. This way, no matter what the size of the PDF, or your monitor, it will always fit.
Layout has a few different options. Single Page means you can only see a single page at a time. Single Page Continuous allows you to scroll and see the gap in-between the pages. Two-Up allows you to see 2 pages at once, like a spread, and Two-Up Continuous allows you to see the gap in between those two pages. I am going to choose Single Page. If you want your PDF to open up in Full Screen mode, we can set this option. That way when it opens up inside Acrobat, you'll be able to see the PDF in Full Screen mode initially. We can also have it flip every few seconds, if you want to create a self- running presentation.
I don't need this right now, so I am going to turn that off. If you have any page transitions in your document, you can include them from InDesign to Acrobat. You can also override them here. If you decide that you don't want any in the resulting PDF, we can disable that, or we can override and create all of our transitions to fade. For now, I am going to leave it at From Document. Under Buttons and Media, I want to include everything. I could include their appearance, but then they wouldn't be functional. I'd want them to be functional, so I am going to Include All. Under Image Handling, I am going to leave it at JPEG.
This will result in a smaller PDF. If you want the best quality PDF, we could leave it at JPEG 2000, but the file size will get larger. Automatic lets InDesign determine what is the best choice. I am going to leave it at JPEG. For JPEG Quality, we have varying degrees of control. I am going to leave it at Medium for now. If our PDF is going to be presented only onscreen, I'll the Resolution at 72, but if it's going to be printed, I can increase it to 144, even 300. Keep in mind, if you only have lower resolution graphics, this will not increase the resolution of your pictures.
Security allows me to put security inside the PDF. I can require a password for you to would be able to open up the document to keep prying eyes away. I don't need that right now, so I am going to turn that off. I am a fan of the Permissions Password. By putting a permissions password on, you can prevent people from printing your document. You can also stop them from making any changes with Acrobat Professional. If you want to be mean, you can disable copying of text, of images, and other content. But just be aware, most people expect to be able to copy text from a PDF, and it'll be quite annoying to them.
I'll leave this enabled, and I don't need a password right now, and click OK. Now that I have finished my Export options, I'll click OK to create the PDF. Now my PDF is finished, and I am ready to give my presentation. If your presentation has any interactive elements--like buttons, videos, or transitions--you'll have to use the Interactive Export. If you try to use the Print PDF Export, those elements will not be included inside the PDF.
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