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Exporting text

From: InDesign CS6 Essential Training

Video: Exporting text

What if you want to export a story? That is, all the text inside of a frame, or a bunch of text frames that are threaded together. The trick is to place the text cursor inside the frame before you choose Export from the File menu. I'll double-click on this text frame, and you can see the text cursor just flashing in there. You don't want to select the text in there, or else you only be exporting what you select. If you want to get all the text, then make sure it's flashing. Now we'll export this text by going to the File menu, and choosing Export, and I have two different options for exporting my text.

Exporting text

What if you want to export a story? That is, all the text inside of a frame, or a bunch of text frames that are threaded together. The trick is to place the text cursor inside the frame before you choose Export from the File menu. I'll double-click on this text frame, and you can see the text cursor just flashing in there. You don't want to select the text in there, or else you only be exporting what you select. If you want to get all the text, then make sure it's flashing. Now we'll export this text by going to the File menu, and choosing Export, and I have two different options for exporting my text.

In the Format pop-up menu, I can choose Text Only, or Rich Text Format. Text Only is a great way to get your text with no formatting at all. It just strips out all the fonts, and size, and all of that; you just get the text. But Rich Text Format, otherwise known as RTF, is a format that many Word processors know how to read. So you can export an RTF file, and then open it in Microsoft Word. There actually is one other text formatting option here at the very top: Adobe InDesign Tag Text.

Tag Text is a good format, but only InDesign can read it. This might be useful if you're trying to export text out of one InDesign file, and import it into a different InDesign file. Tag Text always remembers all formatting, it actually remembers far more than RTF, because it remembers everything that InDesign knows how to format; all the special text formatting that programs like Microsoft Word don't know how to deal with. I'll go ahead and export this as an RTF file. It's as simple as choosing Rich Text Format from this pop-up menu, and then click and Save.

Now remember, only the story in which my cursor is flashing is going to be exported. There are times that you want to export all the stories from your document. In order to do that, you need to use a special InDesign script. What I'm going to do is go to the Window menu, choose Utilities, and then choose Scripts. That opens the Scripts panel, and inside the Scripts panel are all the scripts that ship with InDesign. I'm going to look inside the Application folder by clicking on this twirly triangle, and inside, we'll see a folder called Samples.

Let's open that, and then I'm going to open the folder called JavaScript. This folder is full of all kinds of goodies, but I'm going to focus on just one called ExportAllStories. To run the script, it's really easy; all you have to do is double-click on it. I'll double-click on it, and it will ask me, which of these three text formats do you want to export as? Maybe you want to get everything out as Text Only. That's fine; we'll click OK, and then it asks me where I want to save these files. It's going to save every story in my document; every article, every caption, every running head, everything out as a text file.

I better put that into a new folder. I'll click Create, then click Open, and now it went through the entire document, and exported all the stories out to that folder. This script is very efficient, but it doesn't give you much control. So I do want to point out that if you need a lot of control, if you had to export documents a lot, I would recommend looking into a plug-in called Rorohiko TextExporter, which you can find at rorohiko.com/textexporter. TextExporter is an awesome plugin that'll help you export all your stories with a lot of control.

Now, of course, while all of these file formats have their pros and cons, sometimes the best and fastest way to get some text out of InDesign is just the simplest: copy it, and paste it into another program.

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This video is part of

Image for InDesign CS6 Essential Training
InDesign CS6 Essential Training

113 video lessons · 81585 viewers

David Blatner
Author

 
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  1. 1m 23s
    1. What is InDesign?
      1m 23s
  2. 2m 38s
    1. Welcome
      1m 0s
    2. Using the exercise files
      1m 38s
  3. 21m 19s
    1. Getting started
      3m 33s
    2. Adding or editing text
      3m 23s
    3. Adding or replacing graphics
      4m 31s
    4. Moving objects around
      4m 55s
    5. Printing and creating a PDF
      4m 57s
  4. 26m 6s
    1. Exploring the application window
      6m 25s
    2. Navigating and magnifying pages and objects
      6m 24s
    3. Setting rulers and measurements
      2m 35s
    4. Working with panels
      3m 58s
    5. Setting the view quality of artwork
      2m 31s
    6. Adjusting view and preview settings
      4m 13s
  5. 27m 52s
    1. Creating new documents
      7m 39s
    2. Saving and reverting documents
      4m 2s
    3. Saving for CS4 and CS5 with IDML
      2m 24s
    4. Setting the margin and column guides
      4m 29s
    5. Putting ruler guides on the page
      5m 7s
    6. Bleeding colors or images off the side of the page
      4m 11s
  6. 23m 37s
    1. Inserting, deleting, and moving pages
      4m 32s
    2. Changing page size
      4m 38s
    3. Creating and applying master pages
      5m 18s
    4. Overriding master page items
      2m 43s
    5. Adding page numbering
      2m 22s
    6. Changing page numbering with sections
      4m 4s
  7. 52m 47s
    1. Understanding text frames
      3m 38s
    2. Typing and editing text
      4m 48s
    3. Inserting special characters
      4m 1s
    4. Importing text
      3m 47s
    5. Threading text frames
      3m 12s
    6. Setting text frame columns
      4m 31s
    7. Setting text inset and vertical justification options
      3m 48s
    8. Allowing text frames to grow and shrink
      4m 5s
    9. Putting text on a path
      5m 50s
    10. Using the Story Editor
      5m 10s
    11. Checking spelling
      5m 12s
    12. Using Find/Change
      4m 45s
  8. 28m 19s
    1. Importing graphics
      8m 20s
    2. Using the Links panel
      7m 17s
    3. Editing graphics in their original app
      3m 10s
    4. Fitting graphics to the frame
      5m 1s
    5. Taking advantage of image transparency and clipping paths
      4m 31s
  9. 35m 49s
    1. Selecting objects
      5m 2s
    2. Applying basic strokes and fills
      5m 6s
    3. Colorizing images
      1m 59s
    4. Adjusting transparency
      4m 4s
    5. Adding drop shadows
      3m 33s
    6. Using other transparency effects
      5m 15s
    7. Copying and formatting with the Eyedropper tool
      5m 59s
    8. Finding and changing object formatting
      4m 51s
  10. 18m 34s
    1. Creating color swatches
      4m 33s
    2. Understanding the danger and power of unnamed colors
      5m 46s
    3. Creating gradient swatches
      3m 53s
    4. Applying gradients
      4m 22s
  11. 15m 27s
    1. Editing frame and path shapes
      5m 8s
    2. Adding rounded corners and other corner options
      4m 8s
    3. Making polygons and starbursts
      1m 59s
    4. Creating text outlines
      4m 12s
  12. 37m 56s
    1. Positioning objects with the Gap tool
      3m 54s
    2. Stacking objects
      2m 5s
    3. Creating and controlling layers
      5m 27s
    4. Managing objects in the Layers panel
      3m 33s
    5. Grouping and locking objects
      3m 10s
    6. Nesting objects
      3m 23s
    7. Aligning and distributing objects
      4m 20s
    8. Understanding text wrap
      5m 51s
    9. Using anchored objects
      6m 13s
  13. 26m 16s
    1. Duplicating objects
      5m 37s
    2. Collecting, conveying, and placing content
      8m 58s
    3. Rotating objects
      2m 22s
    4. Scaling objects
      4m 21s
    5. Skewing objects
      1m 8s
    6. Mirroring objects
      3m 50s
  14. 24m 19s
    1. Applying basic character styling
      7m 31s
    2. Applying advanced character formatting
      4m 28s
    3. Changing case
      3m 23s
    4. Using Find/Change for text formatting
      5m 3s
    5. Using Find Font
      3m 54s
  15. 32m 51s
    1. Applying formatting to a paragraph
      4m 4s
    2. Spanning a paragraph across multiple columns
      2m 10s
    3. Splitting a paragraph into multiple columns
      1m 52s
    4. Using drop caps
      3m 26s
    5. Setting tabs
      7m 36s
    6. Adding rules (lines) above or below a paragraph
      3m 23s
    7. Adding automatic bullets
      4m 10s
    8. Numbering paragraphs
      6m 10s
  16. 19m 47s
    1. Creating and applying paragraph styles
      6m 10s
    2. Using character styles
      4m 45s
    3. Editing and redefining styles
      2m 20s
    4. Using object styles
      2m 47s
    5. Applying styles with Quick Apply
      3m 45s
  17. 39m 59s
    1. Creating a table
      4m 29s
    2. Adjusting rows and columns
      4m 36s
    3. Adding and deleting rows and columns
      3m 0s
    4. Formatting a table
      4m 32s
    5. Formatting cells
      6m 2s
    6. Applying table styles
      5m 33s
    7. Placing graphics in cells
      3m 1s
    8. Importing Microsoft Word and Excel tables
      8m 46s
  18. 16m 45s
    1. Building a multi-document book
      7m 27s
    2. Creating "continued on..." jump lines
      3m 51s
    3. Constructing a table of contents (TOC)
      5m 27s
  19. 23m 8s
    1. Exporting EPUBs
      6m 12s
    2. Creating an interactive PDF
      12m 49s
    3. Building a Flash SWF
      4m 7s
  20. 28m 1s
    1. Checking a document with the Preflight panel
      5m 26s
    2. Packaging for output
      3m 34s
    3. Using the Print dialog box
      4m 52s
    4. Printing a small booklet
      2m 46s
    5. Exporting a PDF
      7m 56s
    6. Exporting text
      3m 27s
  21. 1m 25s
    1. Next steps
      1m 25s

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