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Like other page layout applications, InDesign allows users to control the appearance of every element on a page. It helps format elements with style sheets, which collect formatting attributes for easy replication. But that's where the similarities end. InDesign CS3 One-on-One: Style Sheets demonstrates why InDesign's style sheets are far more powerful than anything found in any other page layout program. Pioneering electronic publisher and author Deke McClelland goes to the heart of InDesign's style sheets, and discusses how they define and guide just about every other program feature. He covers how to format words, paragraphs, whole frames, objects, tables, and even entire stories with a single click. Exercise files accompany the course.
Download Deke's customized keyboard layouts for InDesign Style Sheets from the Exercise Files tab.
In this next exercise, I am going to show you how to anchor a footnote on the same page as its reference, as the item that's referencing the footnote, and this technique involves a little bit of Object Styles, a lot of anchored objects. Now if you are working along with me, I am still inside the same old document, that same Glossary document. But if you are just joining me, I am working inside of a catch-up document called First page anchored.indd because all of the objects on the first page are indeed anchored and you will find this document inside the 07 Object Styles folder.
I don't need these ruler guides anymore, so I am going to select them and hit the Backspace or Delete key to get rid of them. Then I am going to press Shift+PageDown, in order to advance to the next page, and you will see this item right there. Notice that it's a footnote for this page, but it's not anchored to the thing that's casting the footnote that's referencing the footnote, which is this entry right here- sentence style. Notice it ends in an asterisk and then asterisk references the footnote. Okay. So we need to somehow anchor the two together just in case they switch pages of course.
Now, right now you will notice if you go ahead and grab this guy and then drag it off the page like so that the text goes ahead and fills up the page, meaning that there must be some sort of Text Wrap associated with this item. New to InDesign CS3- I went ahead and undid the movement there by pressing Ctrl+Z or Command+Z on the Mac- new to InDesign CS3 is a bug that sometimes prevents the Text Wrap from displaying when you have it selected with the standard black arrow tool. What you have to do is you need to switch to the white arrow tool by pressing the A key and then you will see the Text Wrap as you can see it right there in all of its glory.
So it's a big old Text Wrap that's keeping the text way, way away from it. Well, if I were to take this text frame and convert it into an Anchored Object, I would lose the Text Wrap by default. So I would like to have a mechanism to add the Text Wrap back and that mechanism of course is an Object Style. So I want you to go over to the Object Styles palette and I want you to Alt+Click or Option+Click on this little page icon at the bottom of the palette. Let's go ahead and call this Footnote wrap or something along those lines, and I spell it right? Yes I did, good. Get rid of the shortcut if one is showing up and then I only want this to affect the Text Wrap.
So I am going to turn everybody else off like so. So everybody, but Text Wrap & Other goes to sleep here, goes to these are sort of blue squares and I can't do anything about the effect, so leave them alone. Make sure you are applying the style to the selection, that's fine, and then click OK in order to accept your modification. Good. Now then I am going to switch to the black arrow tool. Text Wrap goes away; it doesn't really, it just doesn't display anymore. Now I want you to note how big this item is, and you can note that up here in the Control palette, the Width and Height values right there. It's about 20 picas wide, a little teeny more, but not enough to really worry about, and then the Height is essentially 4p3.
I don't know why it's telling its bigger values right here. It's really 20x4p3. Alright. So anyway now I am going to grab this, and I am going to cut it by pressing Ctrl+X or Command+X on the Mac. Of course that gets rid of the Text Wrap as well. Now, let's go up to this little sentence style entry, and I want you to do double-click between the period and the asterisk to insert the anchor at that location. Then go to Object and choose Anchored Object, Insert like so. We don't need an Object Style this time around, so go ahead and set it to None and we want the Height and Width to be the values we just saw.
So the height I believe was 4p3 and the Width was 20 essentially, and we don't want it to be Inline or Above Line. We want it to be Custom, and we want it to Relative to Spine that's fine. Now, this time I was X Relative To and Y Relative To to both be set to the Text Frame, because we want to align this new frame to the existing Text Frame. We want it to appear at the bottom of the big Text Frame essentially. We want an X Offset to 0, and a Y Offset to 0 because it is going to be centered right there at the bottom of the page, and now notice that we have full sort of little matrices set up inside each of these pages.
You just want both set to the same thing, which is the inside corner right there on both of these matrices and that should take care of it. Go ahead and click OK and you should see some form of frame at the bottom of the page. There it is, good. Now with that frame selected, go up to the Edit menu and of course choose Paste Into or you can press Ctrl+Alt+V or Command+Option+V on the Mac. Of course the next step is to make sure that the frame fits its content. So you go ahead and click on that little icon like we always have to do, in order to align things precisely like so, and then notice our Text Wrap is gone.
So shoulder is encroaching on the space occupied by the footnote. We don't want that so we are going to go ahead and apply Footnote wrap. That's why it's so great to have that Object Style in place. It did not mess up the Anchored Object settings at all, nor did it change any of the other settings, because I told it not to. This time InDesign paid attention to my instructions. Yay, that's nice. Alright, so there it is. I am going to go ahead and zoom out just a little bit, press the W key so we can see what this page looks like thus far. In the next exercise, I am going to show you yet another way to create some Anchored Objects, because we have all kinds of problems with these guys not aligning to what they are supposed to align to and we are going to take care of that in an easier way, much easier way than we have seen previously just cut, paste and apply an Object Style.
You'll see it works so beautifully in the next exercise.
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