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In InDesign CS4 Power Shortcuts, Adobe product manager and designer Michael Ninness reveals hundreds of tips to boost productivity, including the top 20 power shortcuts every InDesign user must know. From placing multiple images to the hidden power of Quick Apply, each one of these videos covers an important topic, and includes just the right amount of information to make anyone a true InDesign power user. InDesign users are always looking for faster, more efficient ways to do everything, and this course offers just what they're looking for. Exercise files accompany the course.
When you are working with links inside InDesign, the Links panel, of course, is your command center and that's where you want to go to get a bunch of information to manage the files that you place inside an InDesign document. By default, it doesn't look like there's actually much information available. There's the name, the status, and the page number, but it turns out, there are ton of other categories of information that you can turn on. You can really customize this Links panel into kind of a spreadsheet of multiple columns, if you will. I'm going to go ahead and pull out the Links panel and just float it by itself. By default, it's in a vertical dock, so the width of the panel is pretty narrow.
I'm going to go ahead and collapse the Link Info area, just so it doesn't take up any vertical space and then I'm going to make the panel a lot wider, just by clicking on the right edge and dragging it to the right. You can see now I've got all this space that's currently empty. So, let's go turn on some additional columns of information to see what's available. To do that you go to the Links flyout menu, down to Panel Options. And here are all the different types of metadata that you can turn on, if you want that information available to you. So there's a few that I find very handy.
I like, Size is a good one, what Color Space. Is it an RGB or CMYK file? The Actual resolution that comes in with the file or also the Effective resolution, right? Because when you scale an image, the output resolution is going to change, either up or down depending on how much you scale it. So that's good. And hey! Why don't we put scale on there as well to see if I actually have scaled it? And then you can see that there's a ton of other information here, like choose Format to see if it's a PSD file or a JPEG or a TIFF or whatever, and I can just scroll down and see a couple other options here.
One that might not be very intuitive, it's Folder 0, Folder 1, all way down to Folder 8, I believe. What this means, under Folder 0 is show me the name of the folder that the link is placed from on my disc or on my server. That's very handy to make sure that it's from the right location. Sometimes, just knowing the name of the single parent folder that the link is from isn't enough. You might want to see the name of the folder that that folder is in. That's why you have this way to build up a path directory, if you will, to turn on Folder 1. So, you might have multiple Links folders on your hard drive.
You want make sure that the Links folder you're talking about is from the particular project that you care about at that given time. I'll just do Folder 0 for now. I'll go ahead and click OK. Now you can see, I've added a bunch more columns of information in my Link Info area here. I can actually sort by any one of these. So, there's the Effective resolution, there's the Color Space, there's the Scale Factor. I can see I've done a lot of scaling of these images. There's the file Format, and then here's the folder that the file was actually placed from, Folder 0. If I click in any of these headers, it sorts by that particular column.
If I click again, it changes from ascending order or descending order. So, it makes it very easy to group and bunch up your links based on any of these particular attributes. So, if I want to see all my RGB versus CMYK files, I can click on that header. These are all RGB, so I don't need to worry about it for now, by File Size and so forth. Now keep in mind, when you customize this Links panel, and then save a workspace, the customization of this panel actually gets captured in that workspace. So, it may not be practical to have this Links panel take up your whole screen and be really wide and be really tall all the time.
So, you might customize this to your liking, and then create a workspace from the Workspace widget up here where it says Power Shortcuts. You might click on that and say, New Workspace and call it Massive Link Info or whatever you want to name it. Then when you really want to switch to a view, that shows you all this information about your links, you can just switch to that workspace. Then when you want to get back more to a minimum set, you can just go back to a different workspace where the Links panel doesn't have as much information available.
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