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Here is a tip involving Hyperlinks, that I learned the hard way. Reserve your shared Hyperlinks for when you really need them. Here, let me show you what I mean. This is an issue of InDesign Magazine that I helped to layout. There are some Hyperlinks that I use all of the time, such as this one down here. I will go ahead and select that and zoom into 200% with Command+2 or Ctrl+2 on Windows, and this is a Hyperlink, I use all the time because it brings the reader back to the website.
Now because I use this Hyperlink a lot, I want to make it a named destination, that way it will show up in my Hyperlinks URL pop-up menu. Let's go ahead and look in here. Wow, there are a lot of name destinations in here and what's really annoying is that I don't use most of these most of the time. Most of these are just one-off Hyperlinks. Well, why are they in here? Well, here is the problem. Usually when we make Hyperlinks, we just select the link and maybe copy it to the clipboard with Command+C or Ctrl+C, come up to the Hyperlinks Field here, and just paste it in. You hit Enter and you get a Hyperlink. It adds it to the Hyperlinks panel, and it adds it to the list here.
That is really annoying, because you get lots and lots and lots of Hyperlinks, and then the next issue rolls around and we take out all the content and we use the file as a template for the next issue, of course all those named destinations, all those Hyperlinks are still there. So the list gets longer and longer and longer. Very frustrating, very inefficient. So let me show you a more efficient, more productive way to work. First I am going to do undo that with a Command+Z or Ctrl+Z on Windows, and I am going to get rid of all of these shared destinations, whatever you want to call them in this pop-up menu.
So I'll go to the fly out menu, in the Hyperlinks panel, and I am going to choose Hyperlink Destination Options. I am going to change the options of the destinations, and the change that I am going to make is to delete all of them. I'll just click on the Delete All button, click OK. And now there is nothing here, see that little pop-up menu is grayed out. This Hyperlink that I pasted in here is still there however, so that's not a problem. I'll go ahead and type http:// before it to make it a proper Hyperlink, good, and now this case, I am going to hit Enter, I am going to add it to the Hyperlinks panel, and I am going to make it a named shared destination, and I am doing that because I know that I'll be using this more than once in this document.
Now note that not only did it make it a named or shared destination, it also added this really ugly black rectangular around the text. So, I don't like that, I am going to get rid of it, by double-clicking on the Hyperlink, and changing the Appearance to Invisible Rectangle. That's just much more pleasant in the final document. But look at this, you can see that this is a shared destination, this link that we just made. So that's great, in this case it's great. So let's go ahead and click OK. Now let's look at a case where we want to make an unnamed destination. I am going to press Command+J or Ctrl+J on Windows, go to Page 45, press Enter okay, here is the good one, extensis this is a one of Hyperlink.
We are just doing this one Hyperlink, we are not going to be using this link in a bunch of places in the document, just in this one place we want to link people to their website. So I am not going to type it up here in the URL field, that would make a named shared destination. Instead I am going to click on the New Hyperlink button, alright? And I am not going to make it a shared destination. So I'd take it off of Share Destination, and put it onto URL. I'll choose URL from the Link To pop-up menu, and now I am going to paste that link into the URL field here.
That's very different than pasting it into the URL field in the panel, because here we have a check-box, we have a choice, we can choose whether to make it shared, or not shared. I really wish this check-box were out here in the panel, but it's not, it's only inside the dialog box here. So I am going to make an unnamed Hyperlink. I am checking to make sure it's still Invisible, that's good. I'll click OK, and you can see that yes, indeed it does show up here in the Hyperlinks panel, and it does link to it on the page.
But if I later need to make another link it does not show up here in this panel. The text is still in here just because that was the last URL I used, but it does not show up in the pop-up menu. Believe me that's cleaner, that's faster, and that's definitely more efficient. Adding a Hyperlinks to a document is often one of the last things you'll do, just before that final, final deadline. So it's got to be efficient. Adding lots of name to shared destinations is bound to mess you up, instead stick to local unnamed Hyperlinks, unless you are really going to use that same destination more than a few times.
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