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Like other page layout applications, InDesign allows users to control the appearance of every element on a page. It helps format elements with style sheets, which collect formatting attributes for easy replication. But that's where the similarities end. InDesign CS3 One-on-One: Style Sheets demonstrates why InDesign's style sheets are far more powerful than anything found in any other page layout program. Pioneering electronic publisher and author Deke McClelland goes to the heart of InDesign's style sheets, and discusses how they define and guide just about every other program feature. He covers how to format words, paragraphs, whole frames, objects, tables, and even entire stories with a single click. Exercise files accompany the course.
Download Deke's customized keyboard layouts for InDesign Style Sheets from the Exercise Files tab.
In this exercise, we are going to create a Paragraph Style, which is the most common kind of style sheet you will be using inside of InDesign and other applications. I would argue, whether you are creating text inside of Microsoft Word or pages on the Mac, you should be styling your text with Paragraph Styles as well just because it's going to save you a ton of time and effort. Now Paragraph Styles inside of InDesign happen to go well beyond anything you have available to you inside of other applications, but much of what you learn here will translate to other programs.
I am working inside this document called Table of Contents.indd that's found inside the 02'Graph Styles folder. By the way that's a very common abbreviation I guess, if you will, for paragraphs. At least in the editorial world. One of the worlds that I come from here. And notice that we have the styled CONTENTS item, this headline right here and if you go to the Paragraph Styles palette, whether by pressing F11 or going up to the Type menu and choosing Paragraph Styles or just going over to the palettes and sort of finding it here.
You will see that there is one style sheet that I have created in advance called Fragile headline, and that is the style sheet that's associated with this headline right there. If I double-click inside of it, you can see that this text right here is styled with Fragile headline. But the rest of the text is not. So what we have is basically this sort of recurring group of paragraphs that are styled very similarly to each other in the following order. We will start things off with an article name like this so Editorial is the name of the article and then the page number is formatted as a big old drop cap and we will see how that's put together in just a moment.
Below that is a byline, the name of the person who wrote the article, and then a little description of the article after that and then we go back to- even though this text is not styled, it serves the same purpose. We go back to the name of an article on this page number, then a byline, then a description, then the article and page number, then byline, then description and so on and so on and so on. So we really rather than having to format this text by hand of course, we want to go ahead and create some Paragraph Styles that we can apply over and over again or quite rapidly as it turns out inside of InDesign as you will see. There is one click formatting that's quite, quite useful.
I think you will agree. Alright, so first thing I want you to do is with the Type tool click anywhere inside of the word Editorial in order to make that paragraph active. You don't have to select the entire paragraph, just click inside of it and notice that InDesign is telling us that it's not styled, it is setup as a Basic Paragraph. That's just a little place holder and that + after it means that there is some local overrides, meaning that there is all kinds of things that have changed vis a vis of the Basic Paragraph settings. To save those all kinds of things, I want you to go down to this little page icon right there and click on it and you will create a New Paragraph Style called Paragraph Style 1.
Now, it's very important after you get done creating the Paragraph Style, but you do two other things. One is you want to apply it to the text. You want to make sure that there is a link this kind that serving as the example of the Paragraph Style. You want to make sure that there is a link between that text and the style itself and then you want to go ahead and name the style as well. I am going to go ahead and double-click on Paragraph Style 1 right there and I am going to call this style Page No. like this, & Title because after all it's the page number and the title of the article.
It's already applied to the selection, so this little checkbox right here that we will use in the future is dimmed and turned on, and then all you need to do is just go ahead and click OK and you have now created a Paragraph Style. In the next exercise, I am going to show you how we can gauge the settings inside of that Paragraph Style, adjust them if need be and assign a keyboard shortcut.
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