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Like other page layout applications, InDesign allows users to control the appearance of every element on a page. It helps format elements with style sheets, which collect formatting attributes for easy replication. But that's where the similarities end. InDesign CS3 One-on-One: Style Sheets demonstrates why InDesign's style sheets are far more powerful than anything found in any other page layout program. Pioneering electronic publisher and author Deke McClelland goes to the heart of InDesign's style sheets, and discusses how they define and guide just about every other program feature. He covers how to format words, paragraphs, whole frames, objects, tables, and even entire stories with a single click. Exercise files accompany the course.
Download Deke's customized keyboard layouts for InDesign Style Sheets from the Exercise Files tab.
In this exercise we're going to establish a couple of Paragraph Styles that are going to determine the formatting of our big letters and our tiny scores because we want our Scrabble tiles to actually look like this, don't we? so that they look like real Scrabble tiles or reasonable facsimiles thereof. Alright, so let's go back to the text as it exists now, totally wrong of course. We're going to create a couple of Paragraph Styles as I say we're going to do this in a different way than we've done it before. Not only so I can show you yet another approach to styling text, but also because this happens to be the most expedient approach where this specific document is concerned.
And speaking a specific document, I have this document opened, it's called Object Style defined.indd because indeed we have now defined the Object Style. It's found inside of the 07 Object Styles folder. I want you to bring out the Paragraph Styles palette. By the way make sure that nothing is selected, press Ctrl+Shift+A or Command+Shift+A on the Mac to deselect the entire page. Then go over to the Paragraph Styles palette which you can get by pressing the F11 key or choosing Paragraph Styles from the Type menu as you may recall it.
And then I want you to click on Basic Paragraph to reset the default styling. Then go down to the bottom of the Paragraph Styles palette, there's little Page icon there and I want you to click on it twice in a row, don't Alt+Click or Option+Click. We don't want to define the styles as we make them. We just want to create a couple of placeholders so that we can establish a relationship between these two styles as we define them; it's essentially actually what I am doing. Alright, so grab Paragraph Style 1 and move it to the bottom because we want to organize these guys logically I figure and I'll drag Paragraph Style 2 to the bottom as well.
Now, I want you to double-click on Paragraph Style 1 and now we're defining the Styles of course. I want you to go ahead and call this Style Big letter, and let's make sure that the next style is Paragraph Style 2, so that Paragraph Style 2 will follow Big letter and Paragraph Style 2 by the way will be the Paragraph Style that we apply to the tiny scores. So far it's undefined but it does exist so I can set up the Next Style option.
See there is a method to my madness here, alright? Now, let's go into the Basic Character Formats. We don't need to assign the shortcut because this will be part and parcel of the Object Style. You can have Paragraph Styles built into your Object Styles as you'll see. So go over to Basic Character Formats, and I am going to change the Font Family. I'll just go ahead and select that item right there and I'll type My which should give me Myriad Pro. If it doesn't get you Myriad Pro, if it just get you standard myriad then you want to press the Down Arrow key to advance to the next version of myriad.
But anyway, we want Myriad Pro and then I'll Tab to the Font Style guy right there and I'll change it to Condensed. So just type a C and that will get you condensed, and then we'll Tab to Size change that to 100, no, not 1000, that's too whoppingly big, just 100 that's still very big, and then Tab to Leading, and change it to 100 as well. That's known as Solid Leading incidentally where you're Leading and size values match each other and that's good. I am happy with the rest of the options the way they are. Then let's go to Advanced Character Formats and change the Horizontal Scale value to 120%, just to offset the fact that we're working with the condensed version of Myriad.
We could work with the regular version of Myriad but then I need to change the Horizontal Scale value to something lower because basically I kind of want a hybrid of the two. Anyway, 120% for Horizontal Scale and I am also going to change the Baseline Shift and this allows me to scoot the text up and down with respect to the Scrabble tile. I normally do it using the Text Frame Options command but where this specific effect is concerned this technique is going to work out better for us. So I am going to change the Baseline Skew to -14, just trust me there and that's it.
That takes care. Actually, I am sorry, there is one more change I want to make, skip to Indents and Spacing and I want you to change Alignment to Center. So we center align this text inside of the tile and then click OK. Now, you may say, well, how in the world do you know to use those settings? How do you know that's going to give you the best version of the letter? Trial and error, I tested it out in advance to see how it would look. But, now then I know what the settings are; this is the most expedient approach. So just in case you ever run into that scenario. Anyway, got Big letter, it's all in wonderful shape.
Now I'll double-click on Paragraph Style 2 and we'll call this one Tiny score because that's what it is. I don't need to set up the Next Style because there is no text after the Tiny score. So we don't need a Next Style setting. Let's switch over to Basic Character Formats, you notice it's telling me the Font Family's Times, the Times, it's missing from my system and the Font Style is Regular and the Size is 12 point (12 pt), the Leading is 14 point (14 pt) and so on. And also in Advanced Characters, Horizontal Scale is 100%, Baseline Shift is 0, so on and so on. I'll go back to General.
As soon as I change Based On to Big letter, I lift all those attributes. So now if I go to Basic Character Formats, I got Myriad Pro and Condensed in 100 point (100 pt) and so on. So that gets me closer to my goal just going ahead and choosing that option. Now, I want you to click on the Size option right there so that we select the value and I am going to change it to 36 Tab 20. We need Leading of 20 points, and the rest of the stuff is just fine as is. Let's go over to Advanced Character Formats, so Horizontal Scale is fine, but the Baseline Shift, no, no, no.
Back to 0 with you my friend and then Indents and Spacing, I want you to change the Alignment to Right, and then we're going to -- want to not right align the text all the way over to the right. We're going to want to leave a little bit of room over the right-hand side. So I am going to change the Right Indent value to 0p9 for 9 points right there. And then I am going to go ahead and click OK in order to accept this new Tiny score Style. Now, all we've done is modified the original Paragraph Style 2, so if I go back into Big letter and double-click on it, Next Style is automatically set to Tiny score because it kept up with my tiny modifications.
Alright so Cancel out of that. We now have Big letter and Tiny score setup. Do not apply them to the R and the 3, we're going to apply them to the R and the 3 automatically via the Object Style. So I am going to go over to Object Style and I am going to modify it, not now -- no, no, not now, in the next exercise.
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