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Creating a numbered list

From: InDesign Typography

Video: Creating a numbered list

Creating a number list in InDesign is fairly straightforward, but there are some potential problem areas. So let me just point out the issues involved. I want to make this track listing on the left look like what we have here on the right. So this is my starting point. Let's zoom in, and I'm going to select it and then come to my Bullets and Numbered Lists icons. When you hold down the Alt key you can click on either one of these, and you come to the same place which is the Bullets and Numbering dialog box. List Type is obviously numbers and with the Preview check box on we can see what we're going to get, and we need to make few changes to it.

Creating a numbered list

Creating a number list in InDesign is fairly straightforward, but there are some potential problem areas. So let me just point out the issues involved. I want to make this track listing on the left look like what we have here on the right. So this is my starting point. Let's zoom in, and I'm going to select it and then come to my Bullets and Numbered Lists icons. When you hold down the Alt key you can click on either one of these, and you come to the same place which is the Bullets and Numbering dialog box. List Type is obviously numbers and with the Preview check box on we can see what we're going to get, and we need to make few changes to it.

I don't want the period off to the number. That's redundant. So I'm going to remove that. I can choose a different numbering style if I wish. What's problematic about the list that we have is that we have single-digit and double-digit numbers, and having them aligned on the right-hand side is going to be a little bit tricky. One way we can do that is change the format. If we go with double-digit numbers problem solved, but perhaps we don't want to do that. So how can we get our numbers to align on the right-hand side? Well, this has to do with the alignments of the bullet or number position.

I'm going to change that to Right, and nothing happens until I next put in a Left Indent amount. Now figuring on a point size of 11 points I'm going to start out with a left indent of 11 points and see where that takes me. I'll press the Tab key to move down to the next field, and yep, that looks good. What I now need to do is not do anything with the First Line Indent in this case, because we're aligning the number right, but instead change the Tab Position, currently set at 36.

I'm going to half that to 18, press my Tab key to update my preview, and that looks good. One other thing I might want to do, you see we have red numbers over here in the finished version. I can use a Character Style to apply that to the numbers and the numbers only. Now if I have one already prepared, I can choose it from there. If I don't, I can create one on the fly. New Character Style, and I can then come to the one attribute that in this case I want to change which is the Character Color.

And this time let's make it cyan, and I'll just call the Character Style name, cyan, click OK, and there's our result. All right, looking good. Now the thing about bulleted lists is that, of course, the numbers update should you reorder the text. So if select this text, and I have my drag and drop text editing on, remember that's a preference in your Type preferences, I can just drag that out there and the numbers automatically update. What I will not be able to do is actually select that number and the same is true of Bulleted Lists.

These are auto characters that you cannot select. Should you need to select them? There are rare times when you might need to select them. Then you can come to the Paragraph Styles, and first of all you can make a paragraph style so that these formats can be applied with a single-click. Having done that, you could, if you wanted to, come to this option on the Paragraph Styles panel menu > Convert number list Numbering to Text. And when you do that it's now editable text, what you have lost is that these numbers no longer auto-update, should you change the order of the text.

Most of the time there is no real reason to convert your numbers to text, rather just leave them as auto-numbers. Those are the issues involved in making a numbered list. If you want to make a multilevel numbered list, then meet me in the next movie.

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This video is part of

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InDesign Typography

107 video lessons · 20456 viewers

Nigel French
Author

 
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  1. 4m 4s
    1. Welcome
      55s
    2. Using the exercise files
      51s
    3. Customizing the workspace for type
      2m 18s
  2. 55m 41s
    1. Working with text frames
      8m 26s
    2. Using a primary text frame (CS6 only)
      3m 59s
    3. Understanding text flow methods
      6m 25s
    4. Understanding text threads
      3m 40s
    5. Understanding Smart Text Reflow
      2m 27s
    6. Mocking up pages with placeholder text
      5m 47s
    7. Placing multiple text files
      3m 50s
    8. Using Auto-Size text frames (CS6 only)
      4m 1s
    9. Copying and pasting vs. placing
      2m 25s
    10. Cleaning up text with Find/Change
      5m 46s
    11. Using the Story Editor
      3m 41s
    12. Spanning columns
      5m 14s
  3. 45m 50s
    1. Choosing your type
      6m 46s
    2. Understanding text essentials
      6m 37s
    3. Scaling type
      2m 27s
    4. Using italic and oblique type
      4m 33s
    5. Working with condensed and extended type
      4m 26s
    6. Setting type in all caps
      3m 46s
    7. Setting type in small caps
      4m 21s
    8. Underlining type
      4m 11s
    9. Using superscript and subscript
      4m 35s
    10. Applying baseline shift
      4m 8s
  4. 16m 6s
    1. Understanding type anatomy
      3m 25s
    2. Exploring serif and sans serif
      2m 48s
    3. Comparing points, picas, and ems
      8m 34s
    4. What's in a name?
      1m 19s
  5. 16m 27s
    1. Setting leading
      4m 56s
    2. Avoiding auto-leading
      4m 12s
    3. Leading shortcuts and preferences
      4m 7s
    4. Using autoleading with inline graphics
      3m 12s
  6. 21m 25s
    1. Defining kerning and tracking
      2m 5s
    2. Understanding kerning methods
      5m 10s
    3. When and how to kern
      5m 53s
    4. When and how to track
      8m 17s
  7. 45m 48s
    1. Working with quotes, primes, and apostrophes
      8m 16s
    2. Using dashes
      5m 24s
    3. Using ellipses
      2m 56s
    4. Working with accents and special characters
      4m 1s
    5. Using space characters
      4m 15s
    6. Working with ligatures
      4m 29s
    7. Setting fractions
      3m 56s
    8. Using lining and proportional numerals
      2m 49s
    9. Using alternates, swashes, and ornaments
      5m 2s
    10. Working with optical sizes
      4m 40s
  8. 57m 20s
    1. Understanding alignment
      3m 47s
    2. Working with left-aligned type
      3m 24s
    3. Working with justified type
      7m 5s
    4. Using Optical Margin Alignment
      3m 39s
    5. Determining column width
      4m 53s
    6. Working with center alignment
      5m 36s
    7. Working with right alignment
      1m 22s
    8. Aligning to or away from the spine
      1m 50s
    9. Understanding the Paragraph Composer and Single-line Composer
      3m 44s
    10. Combining alignments
      9m 20s
    11. Using hanging punctuation
      2m 13s
    12. Working with vertical alignment
      10m 27s
  9. 14m 9s
    1. Using first-line indents
      2m 26s
    2. Using indent alternatives
      2m 3s
    3. Working with left and right indents
      4m 0s
    4. Using last-line indents and outdents
      1m 26s
    5. Using paragraph spacing
      4m 14s
  10. 23m 19s
    1. Setting hyphenation
      6m 14s
    2. Working with line breaks and discretionary hyphens
      4m 48s
    3. Balancing ragged lines
      1m 36s
    4. Using the No Break feature and non-breaking characters
      2m 52s
    5. Using frame, column, and page breaks
      3m 42s
    6. Defining Keep Options
      4m 7s
  11. 37m 53s
    1. Understanding tabs
      8m 58s
    2. Considerations for table text
      3m 55s
    3. Table tips and tricks
      11m 55s
    4. Creating a bulleted list
      6m 50s
    5. Creating a numbered list
      3m 46s
    6. Creating a multi-level numbered list
      2m 29s
  12. 23m 12s
    1. Understanding drop caps
      11m 3s
    2. Navigating tricky drop caps
      5m 14s
    3. Using a nested character style with a drop cap
      3m 59s
    4. Other uses of drop caps
      2m 56s
  13. 1h 11m
    1. Understanding paragraph and character styles
      7m 13s
    2. Creating, applying, and editing styles
      7m 3s
    3. Removing overrides
      4m 58s
    4. Creating and applying character styles
      5m 4s
    5. Creating and applying nested styles
      12m 30s
    6. Using GREP styles (regular expressions)
      4m 8s
    7. Creating and applying sequential styles
      6m 19s
    8. Using paragraph rules creatively
      11m 48s
    9. Mapping Word styles
      6m 12s
    10. Working with anchored objects and object styles
      6m 24s
  14. 25m 30s
    1. Applying a text wrap
      6m 7s
    2. Making items ignore a text wrap
      1m 46s
    3. Using text wraps for flexible layouts
      3m 2s
    4. Working with difficult text wraps
      8m 39s
    5. Inverting text wraps
      2m 7s
    6. Setting text wrap preferences
      3m 49s
  15. 29m 33s
    1. Choosing a page size and setting margins
      6m 33s
    2. Setting up columns
      2m 53s
    3. Dividing a page into rows
      3m 27s
    4. Setting up a baseline grid
      5m 40s
    5. Handling baseline grid problems
      3m 37s
    6. Baseline grid tricks
      7m 23s
  16. 12m 19s
    1. Looking at screen documents
      4m 2s
    2. Setting size, leading, and line length onscreen
      3m 13s
    3. Exploring typefaces designed for the screen
      3m 36s
    4. Accessibility: Contrast and color
      1m 28s
  17. 28s
    1. Goodbye
      28s

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