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Creating a structured, multilevel numbered list in InDesign can be a little bit tricky, and I think a little bit counterintuitive. This is the kind of thing that we're after where we have our first level head, that is numbered, and the first level heads are numbered relative to themselves, and then we have a second level where the numbering starts and finishes and then starts again off to the next first level head. So how do we get this? Let's now move to the next page where we have everything set up with the exception of the numbering.
So if we look at the Paragraph Styles we have h1s and h2s. I'm going to start up by editing the h1 style by right-clicking on it. So I'm going directly to the Paragraph Style options here to apply the Bullets and Numbering. Obviously, the List Type that we're after is numbers and since h2 is based upon h1 it is also going to get the numbers at the same time. The format that we want is a two digit format, and this is just a stylistic thing.
It makes it easier to align numbers where some of the lists run to two digits. So I'm going to switch that, but we do not want the period after the number. So I'm going to get rid of that, and that's as far as we need to go for our h1. So now I'll go to h2 > Bullets and Numbering. We already have the numbers turned on, and we can get rid of that period and change the format, and here is the problem. So what's happening is the numbering is restarting with the new level.
So we need to do a couple of other things. This needs to be set to Level 2, which indeed it is, but it's still not working, and that's because here in the Number field I need to insert a Number Placeholder, and that Number Placeholder. Now this is where I think it's a big counterintuitive, you'd think it'll be Level 2, wouldn't you? Because we're working with Level 2. But it's not. It's inserting the placeholder for the first level. So it that should be Level 1 and then after that we do want a period to separate it from the second number.
That makes me realize that I need a bigger tab position, and there we have our multilevel list. So that's the trick. We need that level placeholder in the Number field, and that is where we get it.
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