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Creating a custom Number setting


From:

InDesign CS3 One-on-One: Style Sheets

with Deke McClelland

Video: Creating a custom Number setting

In this exercise, we are going to establish a Paragraph Style that is going to permit us to automatically number figure captions, in our case, across different and unrelated stories. So I will show you what I mean here. Go ahead and grab your Text tool and click somewhere inside of the text that says Figure 6-1 underneath the upper-left butterfly and we are working, by the way, inside of that same Another spread.indd file that's available to you inside the 05_nested numbered folder. So go ahead and set your blinking insertion maker inside that text.
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  1. 45m 34s
    1. How style automation works and why every file needs it
      2m 26s
    2. Installing the DekeKeys shortcuts
      3m 58s
    3. Meet the Eyedropper tool
      2m 12s
    4. Using the "loaded" Eyedropper
      2m 23s
    5. Loading new attributes
      1m 33s
    6. Lifting some attributes (and not others)
      4m 18s
    7. Eyedropper FYIs
      4m 51s
    8. The five kinds of style sheets
      3m 17s
    9. Meet the paragraph style
      2m 45s
    10. Applying the Find/Change command
      3m 41s
    11. The style sheet domino effect
      4m 10s
    12. Meet the object style
      4m 18s
    13. Appending a paragraph style to an object style
      2m 5s
    14. The power of the local override
      3m 37s
  2. 29m 56s
    1. The most common and useful style sheet
      40s
    2. Creating a paragraph style
      3m 56s
    3. The Paragraph Style Options dialog box
      3m 55s
    4. Assigning a keypad shortcut
      3m 8s
    5. The better way to create a style
      1m 29s
    6. Basing one style on another
      3m 15s
    7. Assigning a Next Style setting
      2m 30s
    8. Creating a closed style loop
      1m 39s
    9. Using the Quick Apply function
      3m 29s
    10. Formatting an entire story in one click
      2m 43s
    11. Auto-formatting as you type
      3m 12s
  3. 20m 41s
    1. Style sheets are dynamic
      38s
    2. Changing the font for multiple style sheets
      4m 29s
    3. Updating a shared attribute
      2m 23s
    4. Type style, skew, and tracking
      4m 12s
    5. Clearing and integrating local overrides
      3m 5s
    6. Removing widows with Balance Ragged Lines
      2m 47s
    7. Additional tricks for clearing overrides
      3m 7s
  4. 35m 9s
    1. Styling words, numbers, and symbols
      1m 15s
    2. Organizing style sheets
      6m 14s
    3. Character styles protect overrides
      5m 21s
    4. Creating a character style
      3m 44s
    5. Prioritizing style sheet shortcuts
      5m 23s
    6. Applying your new character style
      2m 50s
    7. Updating two styles in one pass
      4m 23s
    8. When in doubt, be obsessive
      5m 59s
  5. 1h 17m
    1. Character styles on steroids
      1m 15s
    2. Repeating style elements
      3m 59s
    3. Establishing a nested style
      3m 32s
    4. Setting the range of a nested style
      4m 3s
    5. Troubleshooting the nested range
      6m 49s
    6. Assigning automatic numbers
      2m 13s
    7. Assigning automatic bullets
      4m 49s
    8. Starting and restarting numbered sequences
      4m 15s
    9. Nesting a number or bullet style
      4m 45s
    10. Setting precise guidelines
      6m 23s
    11. Right-aligning numbers
      7m 31s
    12. Center-aligning bullets
      4m 9s
    13. Auto-numbering figures
      3m 0s
    14. Creating a custom Number setting
      4m 18s
    15. Specifying a chapter number
      3m 9s
    16. Numbering across threaded frames
      4m 4s
    17. Using a "list" to number across stories
      4m 28s
    18. What you can and can't do
      4m 36s
  6. 53m 12s
    1. If you make tables, listen up
      1m 0s
    2. A tale of two tables: Introducing the document
      2m 15s
    3. Creating a cell style
      5m 8s
    4. Adjusting the Inset values
      3m 36s
    5. Formatting the body of a table
      4m 22s
    6. Creating and applying column styles
      5m 32s
    7. Creating an all-inclusive table style
      4m 42s
    8. Converting and styling a table
      4m 48s
    9. Fixing formatting errors
      4m 20s
    10. Fixing row height and column width
      5m 24s
    11. An argument for independent cell styles
      2m 33s
    12. Making a dependent cell style
      3m 25s
    13. Selectively applying a cell style
      6m 7s
  7. 1h 10m
    1. The convergence of very nearly everything
      1m 18s
    2. Updating a style from the Find Font command
      4m 23s
    3. Step, Repeat, and Distribute
      4m 57s
    4. Adding text; removing style
      3m 2s
    5. Object-level formatting attributes
      3m 48s
    6. Creating an object style
      3m 42s
    7. Creating paired paragraph styles
      6m 27s
    8. Nesting paired paragraph styles
      3m 8s
    9. Inline and above line graphics
      5m 18s
    10. Creating an anchored object
      6m 29s
    11. Viewing frames and threads
      3m 52s
    12. Creating an anchored object style
      3m 48s
    13. Establishing anchored object defaults
      3m 44s
    14. Problems? Fit the frame to the contents
      4m 35s
    15. Employing a highly selective object style
      5m 27s
    16. The best way to anchor objects
      2m 23s
    17. Moving and anchoring text and objects
      4m 4s
  8. 1m 7s
    1. Goodbye
      1m 7s

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Watch the Online Video Course InDesign CS3 One-on-One: Style Sheets
5h 37m Intermediate Apr 04, 2008

Viewers: in countries Watching now:

Like other page layout applications, InDesign allows users to control the appearance of every element on a page. It helps format elements with style sheets, which collect formatting attributes for easy replication. But that's where the similarities end. InDesign CS3 One-on-One: Style Sheets demonstrates why InDesign's style sheets are far more powerful than anything found in any other page layout program. Pioneering electronic publisher and author Deke McClelland goes to the heart of InDesign's style sheets, and discusses how they define and guide just about every other program feature. He covers how to format words, paragraphs, whole frames, objects, tables, and even entire stories with a single click. Exercise files accompany the course.

Download Deke's customized keyboard layouts for InDesign Style Sheets from the Exercise Files tab.

Topics include:
  • Replicating formatting attributes with the Eyedropper tool
  • Creating and applying paragraph styles
  • Formatting stories with New Style and Quick Apply
  • Understanding and exploiting local overrides
  • Augmenting text with character styles
  • Employing nested and numbered styles
  • Using a "list" to number across stories
  • Working with table and cell styles
  • Creating and employing object styles
  • Automating whole page designs with anchored object styles
Subject:
Design
Software:
InDesign
Author:
Deke McClelland

Creating a custom Number setting

In this exercise, we are going to establish a Paragraph Style that is going to permit us to automatically number figure captions, in our case, across different and unrelated stories. So I will show you what I mean here. Go ahead and grab your Text tool and click somewhere inside of the text that says Figure 6-1 underneath the upper-left butterfly and we are working, by the way, inside of that same Another spread.indd file that's available to you inside the 05_nested numbered folder. So go ahead and set your blinking insertion maker inside that text.

Then I want you to go ahead and bring up- actually, what I need to do. I am going to press the Enter key in the keypad for a moment and Shift+Tab up my palettes because they were missing. Let's go ahead and do that again. I am going to once again activate Figure 6-1 there and I will bring up my Paragraph Styles palette and I need to create a new Paragraph Style, which of course you know, you do by Alt+clicking or Option+clicking on that little Page icon there at the bottom of the palette. We will call this guy Figure Number or something along those lines.

Then I want you do to advance down to Bullets and Numbering and we are going to set the List Type to Numbers, of course, in order to add a number afterwards. InDesign is thinking that what we want to do is add the number at the beginning of the text as if we were creating a numbered entry in a list, for example. But that's not what we are going to do. So we need to change how the number is set up right here. So I want you to go down to this Number option right there, which is saying basically it's going to do a number that's the ^#, it's going to add an automatic number, then a period and then a Tab character for the ^t. I want to completely change that.

I want it read Figure+space. So go ahead and enter Figure+space like that. Just enter the word Figure followed by a space with capital F incidentally. Then I want you to click on this right pointing arrow head and we are going to insert a number placeholder and it's going to be chapter number because the way my numbers work is, it's Figure 6-1, which indicates that we are working inside of Lesson 6. I call them lessons but they are chapter same dif. Figure 6-1 is inside Lesson 6 and that's the first figure inside of that lesson.

So I am going to go ahead and say Chapter Number and it goes and it gives me a placeholder code right there which is ^H and then hyphen, because I have a little hyphen character separating them. Notice that InDesign is struggling to keep up with me, so it's duplicating my efforts right now. That's okay. By clicking on right pointing arrow head there, I am going to say Insert Number Placeholder, Current Level. Now, you can do multiple levels of these guys if you want to get really intricate. We are just going to stick with Current Level, which is to say one level of sequence numbers in this case.

So I will say Current Level and that's going to give me ^# just like we saw at the outset of our numbered list. That's all I am going to do. Notice that my entry ends with a period right there, so I could enter a period, but I need to have some kind of text sitting in this text block in order to make things work. I will show you what that means in just a moment, but I'll go ahead and take that period out there. So your Number item should read Figure with capital F, space ^H-^#.

You are done for now. We still need to do some more work in here, but that's good enough for now. Format should be set to 1, 2, 3, 4 fine. Then go ahead and click OK in order to accept that modification. Now, I want you to triple click inside of this text in order to select all of it. Then I want you to press the Backspace key. Notice, as soon as you backspace all of the text, it all goes away including all of that placeholder stuff. But when you enter a single character of Type into this text block right here, like let's say, I press the Period key. As soon as I add that period, notice that InDesign goes ahead and it automatically gives me all the other text.

It just needs something to hang on to. So that's why, I have that period right there. Then I am going to go ahead and press the Enter in the keypad if you've loaded Deke Keys that is to say, you'd press the Enter key in the keypad, otherwise you press the Escape key in order to accept the modifications to that paragraph, so far, so good. We do have a few problems. For example, this needs to be Figure 6 something, it's needs to be part of Chapter 6 and it actually needs to start off with Figure 6-30 as it turns out that's where our numbering starts off. So we are going to set that in motion starting in the next exercise.

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