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Like other page layout applications, InDesign allows users to control the appearance of every element on a page. It helps format elements with style sheets, which collect formatting attributes for easy replication. But that's where the similarities end. InDesign CS3 One-on-One: Style Sheets demonstrates why InDesign's style sheets are far more powerful than anything found in any other page layout program. Pioneering electronic publisher and author Deke McClelland goes to the heart of InDesign's style sheets, and discusses how they define and guide just about every other program feature. He covers how to format words, paragraphs, whole frames, objects, tables, and even entire stories with a single click. Exercise files accompany the course.
Download Deke's customized keyboard layouts for InDesign Style Sheets from the Exercise Files tab.
In this exercise, we are going to establish a Paragraph Style that is going to permit us to automatically number figure captions, in our case, across different and unrelated stories. So I will show you what I mean here. Go ahead and grab your Text tool and click somewhere inside of the text that says Figure 6-1 underneath the upper-left butterfly and we are working, by the way, inside of that same Another spread.indd file that's available to you inside the 05_nested numbered folder. So go ahead and set your blinking insertion maker inside that text.
Then I want you to go ahead and bring up- actually, what I need to do. I am going to press the Enter key in the keypad for a moment and Shift+Tab up my palettes because they were missing. Let's go ahead and do that again. I am going to once again activate Figure 6-1 there and I will bring up my Paragraph Styles palette and I need to create a new Paragraph Style, which of course you know, you do by Alt+clicking or Option+clicking on that little Page icon there at the bottom of the palette. We will call this guy Figure Number or something along those lines.
Then I want you do to advance down to Bullets and Numbering and we are going to set the List Type to Numbers, of course, in order to add a number afterwards. InDesign is thinking that what we want to do is add the number at the beginning of the text as if we were creating a numbered entry in a list, for example. But that's not what we are going to do. So we need to change how the number is set up right here. So I want you to go down to this Number option right there, which is saying basically it's going to do a number that's the ^#, it's going to add an automatic number, then a period and then a Tab character for the ^t. I want to completely change that.
I want it read Figure+space. So go ahead and enter Figure+space like that. Just enter the word Figure followed by a space with capital F incidentally. Then I want you to click on this right pointing arrow head and we are going to insert a number placeholder and it's going to be chapter number because the way my numbers work is, it's Figure 6-1, which indicates that we are working inside of Lesson 6. I call them lessons but they are chapter same dif. Figure 6-1 is inside Lesson 6 and that's the first figure inside of that lesson.
So I am going to go ahead and say Chapter Number and it goes and it gives me a placeholder code right there which is ^H and then hyphen, because I have a little hyphen character separating them. Notice that InDesign is struggling to keep up with me, so it's duplicating my efforts right now. That's okay. By clicking on right pointing arrow head there, I am going to say Insert Number Placeholder, Current Level. Now, you can do multiple levels of these guys if you want to get really intricate. We are just going to stick with Current Level, which is to say one level of sequence numbers in this case.
So I will say Current Level and that's going to give me ^# just like we saw at the outset of our numbered list. That's all I am going to do. Notice that my entry ends with a period right there, so I could enter a period, but I need to have some kind of text sitting in this text block in order to make things work. I will show you what that means in just a moment, but I'll go ahead and take that period out there. So your Number item should read Figure with capital F, space ^H-^#.
You are done for now. We still need to do some more work in here, but that's good enough for now. Format should be set to 1, 2, 3, 4 fine. Then go ahead and click OK in order to accept that modification. Now, I want you to triple click inside of this text in order to select all of it. Then I want you to press the Backspace key. Notice, as soon as you backspace all of the text, it all goes away including all of that placeholder stuff. But when you enter a single character of Type into this text block right here, like let's say, I press the Period key. As soon as I add that period, notice that InDesign goes ahead and it automatically gives me all the other text.
It just needs something to hang on to. So that's why, I have that period right there. Then I am going to go ahead and press the Enter in the keypad if you've loaded Deke Keys that is to say, you'd press the Enter key in the keypad, otherwise you press the Escape key in order to accept the modifications to that paragraph, so far, so good. We do have a few problems. For example, this needs to be Figure 6 something, it's needs to be part of Chapter 6 and it actually needs to start off with Figure 6-30 as it turns out that's where our numbering starts off. So we are going to set that in motion starting in the next exercise.
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