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Creating and applying sequential styles

From: InDesign Typography

Video: Creating and applying sequential styles

We have seen how useful the based on feature can be when setting up styles, and it's common to have one thread of styles based on your body text and another based on your headings and subheadings. In this movie we are going to have a look at sequential styles, and this leverages the next style feature, which is part of the Paragraph Style options. Let's just go and see where it is. It's right there, Next Style. Now, Next Style you can use in a couple of different ways. If you are actually typing the text in InDesign, then if you have a Next Style specified when you create a new line, the Next Style will automatically format that new line with whatever is specified here.

Creating and applying sequential styles

We have seen how useful the based on feature can be when setting up styles, and it's common to have one thread of styles based on your body text and another based on your headings and subheadings. In this movie we are going to have a look at sequential styles, and this leverages the next style feature, which is part of the Paragraph Style options. Let's just go and see where it is. It's right there, Next Style. Now, Next Style you can use in a couple of different ways. If you are actually typing the text in InDesign, then if you have a Next Style specified when you create a new line, the Next Style will automatically format that new line with whatever is specified here.

But more interesting than that and the way we are going to use them is to apply styles to text that we already have on our page. Next Styles are very useful when you have a very predictable, very structured text flow. As is the case with this document here, which is a course catalog, the text is always going to come in a predictable order, where we have the course name, followed by the dates, followed by the body text, followed by the prerequisites, followed by the technical requirements. Then that sequence repeats.

So what we can do is we can set up the Next Style parameters, Course name, the Next Style for the Course name is date, the Next Style for the date is body, the Next Style for body is prerequisites, and you guessed it, and the Next Style for prerequisites is tech. So then once we have that set up, we can select a range of text. I am just going to zoom out. What we have on the right page is the same text as what we have on the left but just unformatted. I have an uninterrupted sequence starting here with designing a basic digital character and then going all the way down to right there just before stop motion animation.

And to apply that style sequence, I come to the first style in the sequence, which is Course name, I right-click on it, and then I choose this option. I also have these other variants of it, but essentially assuming that your text is clean, i.e., it doesn't have lots of overrides, then this is the one that we want, Apply "Course name" then Next Style. And we can see that with a single click we apply all of those paragraph styles.

Now for other text sequences, you may be able to go even further. There isn't a way to go further here, because the department heads, Animation, Drawing and Applied Arts, Fashion and Textile Design, their position in the text cannot be predicted, and furthermore, they all vary slightly because they are all color-coded. So it's not like it goes back to a single department animation paragraph style. So that's about as far as we can take it. Here I could then select another.

I went one short actually, I could have selected that one as well. I missed that one. Anyway, right-click on there, Apply "Course name" then Next Style. For other types of text you may be able to take your usage of sequential styles one step further, and that is by adding the style sequence into an object style definition. And this is useful for breakout text like this, where we're not talking about lots of continuous text, various paragraphs where we have to worry about is it going to follow that predictable sequence for three paragraphs, which is what we have here, we can pretty much guarantee that it will.

And if I now come to my Object Styles and then apply the object style to that, we see that happens. So we get all that formatting with a single click, not just the formatting of the three paragraphs, but also the formatting of the text frame that the text is in. So how do we do this? Let's just have a look at this Object Style definition. I am going to right-click on that to edit it, and we can see that we have got predictable things like the Fill, Tint of the box set up, as well as the Inset Spacing, as well as--and this is a CS6 and above feature--the Auto Size Option.

Before I applied that style, this text frame was overset, when I applied the object style, the text frame grew in height only from its top position. But in order to apply the style sequence, it's this option, Paragraph Styles, where we say we want this paragraph style applied to the first paragraph in that frame, and then we have Apply Next Style checked. So when the Next Style option has been set up, you can incorporate that style sequence into an object style definition.

Don't expect too much of it, though. It doesn't take much to break a sequential style. And you don't want to spend two hours setting up a sequential style, which would take you five minutes to format in more conventional ways, but for small pieces of breakout text like this, they can be very, very useful. Having said that, another approach might be if you're working with a document that has lots of this kind of stuff in it, you could just create yourself a library, which I have just called Library.

And then once you have one set up, you can just drag that into your library, and you can give it a name. Next time you need one, you drag it out of the library. And the library can be used by all of your InDesign documents. Furthermore, if you are working with Library items or their close cousin, snippets, you can right-click on the Library item and choose Place, and that will place the item to the exact page coordinates that it was originally copied from.

Some food for thought there with sequential styles.

Show transcript

This video is part of

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InDesign Typography

107 video lessons · 19888 viewers

Nigel French
Author

 
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  1. 4m 4s
    1. Welcome
      55s
    2. Using the exercise files
      51s
    3. Customizing the workspace for type
      2m 18s
  2. 55m 41s
    1. Working with text frames
      8m 26s
    2. Using a primary text frame (CS6 only)
      3m 59s
    3. Understanding text flow methods
      6m 25s
    4. Understanding text threads
      3m 40s
    5. Understanding Smart Text Reflow
      2m 27s
    6. Mocking up pages with placeholder text
      5m 47s
    7. Placing multiple text files
      3m 50s
    8. Using Auto-Size text frames (CS6 only)
      4m 1s
    9. Copying and pasting vs. placing
      2m 25s
    10. Cleaning up text with Find/Change
      5m 46s
    11. Using the Story Editor
      3m 41s
    12. Spanning columns
      5m 14s
  3. 45m 50s
    1. Choosing your type
      6m 46s
    2. Understanding text essentials
      6m 37s
    3. Scaling type
      2m 27s
    4. Using italic and oblique type
      4m 33s
    5. Working with condensed and extended type
      4m 26s
    6. Setting type in all caps
      3m 46s
    7. Setting type in small caps
      4m 21s
    8. Underlining type
      4m 11s
    9. Using superscript and subscript
      4m 35s
    10. Applying baseline shift
      4m 8s
  4. 16m 6s
    1. Understanding type anatomy
      3m 25s
    2. Exploring serif and sans serif
      2m 48s
    3. Comparing points, picas, and ems
      8m 34s
    4. What's in a name?
      1m 19s
  5. 16m 27s
    1. Setting leading
      4m 56s
    2. Avoiding auto-leading
      4m 12s
    3. Leading shortcuts and preferences
      4m 7s
    4. Using autoleading with inline graphics
      3m 12s
  6. 21m 25s
    1. Defining kerning and tracking
      2m 5s
    2. Understanding kerning methods
      5m 10s
    3. When and how to kern
      5m 53s
    4. When and how to track
      8m 17s
  7. 45m 48s
    1. Working with quotes, primes, and apostrophes
      8m 16s
    2. Using dashes
      5m 24s
    3. Using ellipses
      2m 56s
    4. Working with accents and special characters
      4m 1s
    5. Using space characters
      4m 15s
    6. Working with ligatures
      4m 29s
    7. Setting fractions
      3m 56s
    8. Using lining and proportional numerals
      2m 49s
    9. Using alternates, swashes, and ornaments
      5m 2s
    10. Working with optical sizes
      4m 40s
  8. 57m 20s
    1. Understanding alignment
      3m 47s
    2. Working with left-aligned type
      3m 24s
    3. Working with justified type
      7m 5s
    4. Using Optical Margin Alignment
      3m 39s
    5. Determining column width
      4m 53s
    6. Working with center alignment
      5m 36s
    7. Working with right alignment
      1m 22s
    8. Aligning to or away from the spine
      1m 50s
    9. Understanding the Paragraph Composer and Single-line Composer
      3m 44s
    10. Combining alignments
      9m 20s
    11. Using hanging punctuation
      2m 13s
    12. Working with vertical alignment
      10m 27s
  9. 14m 9s
    1. Using first-line indents
      2m 26s
    2. Using indent alternatives
      2m 3s
    3. Working with left and right indents
      4m 0s
    4. Using last-line indents and outdents
      1m 26s
    5. Using paragraph spacing
      4m 14s
  10. 23m 19s
    1. Setting hyphenation
      6m 14s
    2. Working with line breaks and discretionary hyphens
      4m 48s
    3. Balancing ragged lines
      1m 36s
    4. Using the No Break feature and non-breaking characters
      2m 52s
    5. Using frame, column, and page breaks
      3m 42s
    6. Defining Keep Options
      4m 7s
  11. 37m 53s
    1. Understanding tabs
      8m 58s
    2. Considerations for table text
      3m 55s
    3. Table tips and tricks
      11m 55s
    4. Creating a bulleted list
      6m 50s
    5. Creating a numbered list
      3m 46s
    6. Creating a multi-level numbered list
      2m 29s
  12. 23m 12s
    1. Understanding drop caps
      11m 3s
    2. Navigating tricky drop caps
      5m 14s
    3. Using a nested character style with a drop cap
      3m 59s
    4. Other uses of drop caps
      2m 56s
  13. 1h 11m
    1. Understanding paragraph and character styles
      7m 13s
    2. Creating, applying, and editing styles
      7m 3s
    3. Removing overrides
      4m 58s
    4. Creating and applying character styles
      5m 4s
    5. Creating and applying nested styles
      12m 30s
    6. Using GREP styles (regular expressions)
      4m 8s
    7. Creating and applying sequential styles
      6m 19s
    8. Using paragraph rules creatively
      11m 48s
    9. Mapping Word styles
      6m 12s
    10. Working with anchored objects and object styles
      6m 24s
  14. 25m 30s
    1. Applying a text wrap
      6m 7s
    2. Making items ignore a text wrap
      1m 46s
    3. Using text wraps for flexible layouts
      3m 2s
    4. Working with difficult text wraps
      8m 39s
    5. Inverting text wraps
      2m 7s
    6. Setting text wrap preferences
      3m 49s
  15. 29m 33s
    1. Choosing a page size and setting margins
      6m 33s
    2. Setting up columns
      2m 53s
    3. Dividing a page into rows
      3m 27s
    4. Setting up a baseline grid
      5m 40s
    5. Handling baseline grid problems
      3m 37s
    6. Baseline grid tricks
      7m 23s
  16. 12m 19s
    1. Looking at screen documents
      4m 2s
    2. Setting size, leading, and line length onscreen
      3m 13s
    3. Exploring typefaces designed for the screen
      3m 36s
    4. Accessibility: Contrast and color
      1m 28s
  17. 28s
    1. Goodbye
      28s

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