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Okay, we have looked at applying styles, but how do we create those styles in the first place and how do we edit them, should we need to? Let's take a look at this very simple document where we have three levels of heading on the left here, and we have some body text. Now if you look at my Paragraph Styles we see h1, h2, h3, body three times, okay. So we are going to recreate this very simple arrangement of styles. And there are different approaches, but I find this to be the most intuitive, and I think the most efficient.
You highlight the text, you make it look the way you want it to look, and you do that using the Control panel. So I am going to press Command+6 to jump to my Font menu, and I'm going to type in--let's use a different font this time--I'll use Chaparral Pro, and I'd like it to be bold, and I'd like it to be, let's say, I want it to be 24 points. And what else do we want to do to it, we want to make it blue. All right, that's how I want my h1s to look. So having done that I'm now going to come to my Paragraph Styles and from the panel menu I will choose New Paragraph Style, and I am going to call this one h1 so that it doesn't conflict with the styles I already have.
I have this one checked Apply Style to Selection, most of the time you want this one checked, it's going to apply the style back to the text that you had selected. So now when I'm back in the layout we see that right there on the Paragraph Styles panel h1 is highlighted. And now I am going to select the next paragraph, and I would do the same for my body text, but let me show you a different approach here, in fact, this one doesn't need me to have the paragraph selected. I have in my mind the way I want my body text to look so I am just going to disregard what's on my layout at the moment and go directly to New Paragraph Style, I'll call it body text, and then I will just add the formats.
What else do I want? Well, we will leave it at that for now. And because I was in that first paragraph, and I had this one checked that style is going to be applied back to that piece of text, which actually is what I want. But if it is not what I want I could just uncheck that, click OK. The style has been created, but it has not been applied. If, as I do, I want to apply it just click on its name right there. Now in the case of the styles that we see here we have a hierarchy established, very obvious one, h1 is bigger than head2, which in turn is bigger than head3.
So that's what I want to in this column on the right, I wanted to do the same sort of thing. And my h2s are going to be just like my head1s, except they are going to be smaller. And my head3s are just like my h2s, except smaller. One approach would be, I could start out by applying the h1 one style to this to the head2s, then select the whole paragraph or the whole line, single paragraph so, in this case, three clicks and then change it, I am just going to change its point size--just go down to 16 point. I like that, that's how I want this to look.
I also want some space before it though, so I am going to come to my Paragraph Formats and come over to my space before, and I will have 1 pica and two points of space before. Now at the moment this text is h1+ that plus indicating an override. So what I want to do is then choose New Paragraph Style, and I'll call this one h2, I will have Apply Style to Selection checked, click OK. Now for what I have remaining I am just going to swipe through those, those will get the Body Text Style, and then I will come to what's now going to be h3.
And let's say here I am in my h2 style, and I know that I want my h3 to be just like h2, but smaller. I am going to hold-down the Alt key and click on Create New Style, that's going to be bring me to my New Paragraph Style box, I will call this h3, and you can see that by using this approach h3 is automatically based on h2 which itself is based on h1. And it's going to inherit all of the formats, I am just going to change this one thing about it, I am going to change the point size, and then I can click in there and apply it.
So there are some slightly different approaches to creating your paragraph styles, but what if you want to edit them? Because of the way I have created them with using the Based On feature I am going to go to the parent style, I am going to right-click on that, and I am going to come to its Character Color. And I have got my Preview turned on, change that to red, I change one and everything based upon it also changes. If on the other hand I decided I wanted to change the size of h1 that would not impact on headings 2 and 3 because it is the point size that we made independent for those two styles.
Another approach to editing your styles is this, let's say I want my heads to be green. I am going to select Heading 1, and I will come to my Swatches, and I will apply local formatting just go directly to applying green to that one. So now we see on the Paragraph Styles panel this is h1+, the plus indicating the override, if I hover over that it tells me what the override is. And of course it's the application of the green color, but I actually want my heads to be green, not just Heading 1, not just this one instance of Heading 1, but all of them.
So I'll right-click on there, and I'll choose Redefine Style, and that will impact not only h1 and all instances of it, but all instances of other styles that are based on h1. Okay, just one more thing that I want to throw in here in terms of formatting styles. Let's say that with what we have right now we decide that we like this layout, but we want this style of body text to be replaced with this style. So I could, I could do it in a number of different ways, but the way I'm going to do it here is using the Eyedropper tool, which will allow you to copy formats from one paragraph to the next.
So, I click in this paragraph, I choose my Eyedropper, and then I click on the paragraph that I want to copy the formats from. My Eyedropper remains loaded with those formats, and so as long as it remains loaded, i.e., pointing down in to the right I can come and click on that paragraph, and that paragraph. And this is a really efficient way of formatting noncontiguous paragraphs, in this case all of the body text paragraphs are broken up by the heads that precede them, but I can use my Eyedropper to format all instances of the body style very quickly and efficiently.
So I hope that's given you some food for thought in terms of how you go about creating, editing, and applying your own styles.
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