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Creating and applying column styles

From: InDesign CS3 One-on-One: Style Sheets

Video: Creating and applying column styles

In this exercise we are going to build a third Cell Style that's going to accommodate the text in the final column of this table and the idea is we want to open up the side here, we want to get rid of this Vertical Stroke along the right side of the table. Just to open up the table a little bit and give it some room to breathe I guess. I am working on a catch-up document called Formatted interior.indd that's found inside the O6 Table Styles folder. Now with your Type tool, you want to select the final column and you could do that if you wanted to by positioning your cursor over the top of the word Year like that, so that it's in that blank area above Year there.

Creating and applying column styles

In this exercise we are going to build a third Cell Style that's going to accommodate the text in the final column of this table and the idea is we want to open up the side here, we want to get rid of this Vertical Stroke along the right side of the table. Just to open up the table a little bit and give it some room to breathe I guess. I am working on a catch-up document called Formatted interior.indd that's found inside the O6 Table Styles folder. Now with your Type tool, you want to select the final column and you could do that if you wanted to by positioning your cursor over the top of the word Year like that, so that it's in that blank area above Year there.

If you get in a right place, you will see a down pointing arrowhead, then you can click and you will get the entire final column. But we don't want that, because I don't want the header. I don't want the word Year right there. So the easiest thing to do is just to drag after clicking off of that column to deselect it, then just drag from the beginning of 1967 to the end of 1986, to select of all of those years. Get them all, very important. And then I want you to go to the Cell Styles palette like usual and Alt+Click or Option+Click on that little page icon, we call this guy Last column, like so. And notice it's already based on Songs & Artists, what gives? Why is InDesign so smart all of a sudden that it knows that we want to base the style on Songs & Artists? Well because that text is already formatted with Songs & Artists, so it picks up on that.

When the text is already formatted with another style, InDesign knows that you want to base the new style on that previous style. Alright, let's go over here. We actually don't need to change the Paragraph Style, because Songs & Artists already has its own Paragraph Style assigned, so it's fine. What we do want to do is knock off that edge there and we are not going to be able to preview our changes on the fly, we are just going to have to accept that this is the way it works, unless if you do want to preview, then you click OK, of course to accept that modification. It looks like it went ahead and deselected the table automatically. So I need to drag across that text once again and then I would click on Last column in order to apply it to the text.

Now press Ctrl+Shift+A, Command+Shift+A on the Mac to make sure nothing is selected, then double click on Last column inside of the Cell Styles palette, and then I want you to go over here to Strokes and Fills. Now you might think this is a simple matter, since we want to lop off the right edge here and this guy represents the edges, the borders around the cell. You might think you could just click there to turn of that edge and then it is gone. Well, that's not how it works. These little controls there affect exactly which edge is being affected by the other controls.

So what you need to do is turn that edge on, make sure it is blue and then turn the others off by clicking on them. So only the right edge of this little rectangle should be active. Now I change its Weight to 0 point and because Preview is turned on, we can preview our changes as we have seen before. Now go ahead and click OK in order to accept that modification. Now let's go ahead and make another Cell Style, as long as we are here, let's make another Cell Style for the first column. So drag across all of the track numbers, not the word Track, so one through twenty (1-20).

Then Alt+Click or Option+Click on the little page icon, let's go ahead and change the name of this guy to First column I would gather, since the other one was the last column, for parity of course. Songs & Artists is what we want. This time I am going to set the Paragraph Style to Track number, to this one right here, because we want to make some slight changes. I want my text to be aligned to the right. So the single digits align with the second digits of the double digits. Just like we saw in the previous chapter, it is very important to align your numbers right. Otherwise you look like a moron. Just take it from me.

Alright, so go ahead and change the Paragraph Style option to Track number, which will align the text to the right. Doesn't look like it does for you, but that's because Preview is ineffective inside of this dialog box. Go ahead on click OK in order to accept that change. Then click on first column in order to style the text, ooh! Now you can see what you are doing, it's too far over to the right. So I want you to press Ctrl+Shift+A, Command+Shift+A on the Mac to deselect the table. Then I want you to double click on First column, to bring up the Style Options dialog box and let's go to Text, because we need to change our insets, our Cell Insets. Make sure that the link icon right there is turned off.

So there is a break in the chain and then I want you to go to Right, right there, because the text is too far over to the right and let's take it up actually pretty high. Let's go ahead and experiment with this value. I think we can take it as high as, we could try something like 0p9 and then Tab off of it to see what kind of difference that makes and that's not quite far enough. So let's go ahead and Shift+Tab back to this value and I am going to press the up arrow key, until things look right and right about there I think the numbers look good actually, and then I'll come back and my right value is now one pica, 1p0. So a full pica, fine.

Then I will go to Strokes and Fills. I need to turn off this left stroke right there. By the way, I should say the keyboard shortcuts, the keyboard shortcut for Strokes and Fills is Ctrl+3, Command+3 on the Mac and that's 1, 2, 3, you can count. You could figure that up by yourself. You didn't need me to tell you that. Alright, so let's say I just want to affect this left edge. Here is another way to change this rectangle guy. So just a left edge is selected. Click twice to deselect the entire rectangle and then click a third time to turn that left edge on. So another way to work as opposed to tediously turning each of these edges on and all of these methods involve three clicks.

But still, you might want different methods, let's go ahead and change Weight to 0 point, and that's going to get rid of that edge as well, nice! The job is done go ahead and click OK, we have now formatted the table with a collection of four Cell Styles in all. In the next exercise we are going to assemble our Cell Styles into a Table Style.

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This video is part of

Image for InDesign CS3 One-on-One: Style Sheets
InDesign CS3 One-on-One: Style Sheets

89 video lessons · 10870 viewers

Deke McClelland
Author

 
Expand all | Collapse all
  1. 49m 7s
    1. How style automation works and why every file needs it
      2m 26s
    2. Installing the DekeKeys shortcuts
      3m 58s
    3. Meet the Eyedropper tool
      5m 43s
    4. Using the "loaded" Eyedropper
      2m 23s
    5. Loading new attributes
      1m 33s
    6. Lifting some attributes (and not others)
      4m 19s
    7. Eyedropper FYIs
      4m 51s
    8. The five kinds of style sheets
      3m 16s
    9. Meet the paragraph style
      2m 46s
    10. Applying the Find/Change command
      3m 41s
    11. The style sheet domino effect
      4m 10s
    12. Meet the object style
      4m 19s
    13. Appending a paragraph style to an object style
      2m 5s
    14. The power of the local override
      3m 37s
  2. 30m 5s
    1. The most common and useful style sheet
      40s
    2. Creating a paragraph style
      3m 57s
    3. The Paragraph Style Options dialog box
      3m 56s
    4. Assigning a keypad shortcut
      3m 9s
    5. The better way to create a style
      1m 30s
    6. Basing one style on another
      3m 16s
    7. Assigning a Next Style setting
      2m 31s
    8. Creating a closed style loop
      1m 40s
    9. Using the Quick Apply function
      3m 30s
    10. Formatting an entire story in one click
      2m 43s
    11. Auto-formatting as you type
      3m 13s
  3. 20m 44s
    1. Style sheets are dynamic
      39s
    2. Changing the font for multiple style sheets
      4m 29s
    3. Updating a shared attribute
      2m 24s
    4. Type style, skew, and tracking
      4m 12s
    5. Clearing and integrating local overrides
      3m 6s
    6. Removing widows with Balance Ragged Lines
      2m 47s
    7. Additional tricks for clearing overrides
      3m 7s
  4. 35m 13s
    1. Styling words, numbers, and symbols
      1m 16s
    2. Organizing style sheets
      6m 14s
    3. Character styles protect overrides
      5m 21s
    4. Creating a character style
      3m 44s
    5. Prioritizing style sheet shortcuts
      5m 24s
    6. Applying your new character style
      2m 51s
    7. Updating two styles in one pass
      4m 24s
    8. When in doubt, be obsessive
      5m 59s
  5. 1h 17m
    1. Character styles on steroids
      1m 15s
    2. Repeating style elements
      4m 0s
    3. Establishing a nested style
      3m 32s
    4. Setting the range of a nested style
      4m 3s
    5. Troubleshooting the nested range
      6m 49s
    6. Assigning automatic numbers
      2m 13s
    7. Assigning automatic bullets
      4m 49s
    8. Starting and restarting numbered sequences
      4m 16s
    9. Nesting a number or bullet style
      4m 45s
    10. Setting precise guidelines
      6m 24s
    11. Right-aligning numbers
      7m 31s
    12. Center-aligning bullets
      4m 10s
    13. Auto-numbering figures
      3m 0s
    14. Creating a custom Number setting
      4m 18s
    15. Specifying a chapter number
      3m 9s
    16. Numbering across threaded frames
      4m 5s
    17. Using a "list" to number across stories
      4m 29s
    18. What you can and can't do
      4m 37s
  6. 53m 18s
    1. If you make tables, listen up
      1m 1s
    2. A tale of two tables: Introducing the document
      2m 15s
    3. Creating a cell style
      5m 8s
    4. Adjusting the Inset values
      3m 37s
    5. Formatting the body of a table
      4m 22s
    6. Creating and applying column styles
      5m 32s
    7. Creating an all-inclusive table style
      4m 42s
    8. Converting and styling a table
      4m 49s
    9. Fixing formatting errors
      4m 21s
    10. Fixing row height and column width
      5m 25s
    11. An argument for independent cell styles
      2m 33s
    12. Making a dependent cell style
      3m 26s
    13. Selectively applying a cell style
      6m 7s
  7. 1h 10m
    1. The convergence of very nearly everything
      1m 18s
    2. Updating a style from the Find Font command
      4m 24s
    3. Step, Repeat, and Distribute
      4m 57s
    4. Adding text; removing style
      3m 3s
    5. Object-level formatting attributes
      3m 48s
    6. Creating an object style
      3m 43s
    7. Creating paired paragraph styles
      6m 28s
    8. Nesting paired paragraph styles
      3m 9s
    9. Inline and above line graphics
      5m 19s
    10. Creating an anchored object
      6m 29s
    11. Viewing frames and threads
      3m 52s
    12. Creating an anchored object style
      3m 48s
    13. Establishing anchored object defaults
      3m 44s
    14. Problems? Fit the frame to the contents
      4m 35s
    15. Employing a highly selective object style
      5m 27s
    16. The best way to anchor objects
      2m 23s
    17. Moving and anchoring text and objects
      4m 4s
  8. 1m 7s
    1. Goodbye
      1m 7s

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