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Like other page layout applications, InDesign allows users to control the appearance of every element on a page. It helps format elements with style sheets, which collect formatting attributes for easy replication. But that's where the similarities end. InDesign CS3 One-on-One: Style Sheets demonstrates why InDesign's style sheets are far more powerful than anything found in any other page layout program. Pioneering electronic publisher and author Deke McClelland goes to the heart of InDesign's style sheets, and discusses how they define and guide just about every other program feature. He covers how to format words, paragraphs, whole frames, objects, tables, and even entire stories with a single click. Exercise files accompany the course.
Download Deke's customized keyboard layouts for InDesign Style Sheets from the Exercise Files tab.
In this exercise we are going to build a third Cell Style that's going to accommodate the text in the final column of this table and the idea is we want to open up the side here, we want to get rid of this Vertical Stroke along the right side of the table. Just to open up the table a little bit and give it some room to breathe I guess. I am working on a catch-up document called Formatted interior.indd that's found inside the O6 Table Styles folder. Now with your Type tool, you want to select the final column and you could do that if you wanted to by positioning your cursor over the top of the word Year like that, so that it's in that blank area above Year there.
If you get in a right place, you will see a down pointing arrowhead, then you can click and you will get the entire final column. But we don't want that, because I don't want the header. I don't want the word Year right there. So the easiest thing to do is just to drag after clicking off of that column to deselect it, then just drag from the beginning of 1967 to the end of 1986, to select of all of those years. Get them all, very important. And then I want you to go to the Cell Styles palette like usual and Alt+Click or Option+Click on that little page icon, we call this guy Last column, like so. And notice it's already based on Songs & Artists, what gives? Why is InDesign so smart all of a sudden that it knows that we want to base the style on Songs & Artists? Well because that text is already formatted with Songs & Artists, so it picks up on that.
When the text is already formatted with another style, InDesign knows that you want to base the new style on that previous style. Alright, let's go over here. We actually don't need to change the Paragraph Style, because Songs & Artists already has its own Paragraph Style assigned, so it's fine. What we do want to do is knock off that edge there and we are not going to be able to preview our changes on the fly, we are just going to have to accept that this is the way it works, unless if you do want to preview, then you click OK, of course to accept that modification. It looks like it went ahead and deselected the table automatically. So I need to drag across that text once again and then I would click on Last column in order to apply it to the text.
Now press Ctrl+Shift+A, Command+Shift+A on the Mac to make sure nothing is selected, then double click on Last column inside of the Cell Styles palette, and then I want you to go over here to Strokes and Fills. Now you might think this is a simple matter, since we want to lop off the right edge here and this guy represents the edges, the borders around the cell. You might think you could just click there to turn of that edge and then it is gone. Well, that's not how it works. These little controls there affect exactly which edge is being affected by the other controls.
So what you need to do is turn that edge on, make sure it is blue and then turn the others off by clicking on them. So only the right edge of this little rectangle should be active. Now I change its Weight to 0 point and because Preview is turned on, we can preview our changes as we have seen before. Now go ahead and click OK in order to accept that modification. Now let's go ahead and make another Cell Style, as long as we are here, let's make another Cell Style for the first column. So drag across all of the track numbers, not the word Track, so one through twenty (1-20).
Then Alt+Click or Option+Click on the little page icon, let's go ahead and change the name of this guy to First column I would gather, since the other one was the last column, for parity of course. Songs & Artists is what we want. This time I am going to set the Paragraph Style to Track number, to this one right here, because we want to make some slight changes. I want my text to be aligned to the right. So the single digits align with the second digits of the double digits. Just like we saw in the previous chapter, it is very important to align your numbers right. Otherwise you look like a moron. Just take it from me.
Alright, so go ahead and change the Paragraph Style option to Track number, which will align the text to the right. Doesn't look like it does for you, but that's because Preview is ineffective inside of this dialog box. Go ahead on click OK in order to accept that change. Then click on first column in order to style the text, ooh! Now you can see what you are doing, it's too far over to the right. So I want you to press Ctrl+Shift+A, Command+Shift+A on the Mac to deselect the table. Then I want you to double click on First column, to bring up the Style Options dialog box and let's go to Text, because we need to change our insets, our Cell Insets. Make sure that the link icon right there is turned off.
So there is a break in the chain and then I want you to go to Right, right there, because the text is too far over to the right and let's take it up actually pretty high. Let's go ahead and experiment with this value. I think we can take it as high as, we could try something like 0p9 and then Tab off of it to see what kind of difference that makes and that's not quite far enough. So let's go ahead and Shift+Tab back to this value and I am going to press the up arrow key, until things look right and right about there I think the numbers look good actually, and then I'll come back and my right value is now one pica, 1p0. So a full pica, fine.
Then I will go to Strokes and Fills. I need to turn off this left stroke right there. By the way, I should say the keyboard shortcuts, the keyboard shortcut for Strokes and Fills is Ctrl+3, Command+3 on the Mac and that's 1, 2, 3, you can count. You could figure that up by yourself. You didn't need me to tell you that. Alright, so let's say I just want to affect this left edge. Here is another way to change this rectangle guy. So just a left edge is selected. Click twice to deselect the entire rectangle and then click a third time to turn that left edge on. So another way to work as opposed to tediously turning each of these edges on and all of these methods involve three clicks.
But still, you might want different methods, let's go ahead and change Weight to 0 point, and that's going to get rid of that edge as well, nice! The job is done go ahead and click OK, we have now formatted the table with a collection of four Cell Styles in all. In the next exercise we are going to assemble our Cell Styles into a Table Style.
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