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Like other page layout applications, InDesign allows users to control the appearance of every element on a page. It helps format elements with style sheets, which collect formatting attributes for easy replication. But that's where the similarities end. InDesign CS3 One-on-One: Style Sheets demonstrates why InDesign's style sheets are far more powerful than anything found in any other page layout program. Pioneering electronic publisher and author Deke McClelland goes to the heart of InDesign's style sheets, and discusses how they define and guide just about every other program feature. He covers how to format words, paragraphs, whole frames, objects, tables, and even entire stories with a single click. Exercise files accompany the course.
Download Deke's customized keyboard layouts for InDesign Style Sheets from the Exercise Files tab.
In this exercise, we are going to go ahead and align this H over here in the margin with the text that references it. So the two are aligned properly, currently they aren't. The H used to line with the top of these letters, with the top of their cap heights as it's known, but because we made some modifications to the headline here, this S that serves as the headline for the S entries in the Glossary, everything's gotten a little bit out of kilter. By the way I am working inside of a document called Misaligned margin graphics.indd if you want to catch up with me, it's found inside the 07 Object Styles folder.
Now, one way to take care of our problem would be to go ahead and marquee these two guidelines with the black arrow tool, so I am doing here. And then I could nudge them upward from the keyboard by pressing the Up Arrow key a few times in a row, and then once I got the guidelines in place, I could grab the H and the Scotch rule right there and I could drag them up so that they snap into place. And that's great where this page is concerned, it's not that much work, but we are in the Ss. Imagine that we have the full document and the Ss appeared some place like on page 20 of the Glossary and we go back to page 2 where the Bs are and we make a few modifications.
That has a ripple effect throughout the entire document. Now we need to be prepared for that domino effect and the best way to prepare for the domino effect is to setup an Anchored Object. Alright, so here's what we are going to do, I am going to Undo the movement of that H, but I am going to leave the guidelines in place. So I just press Ctrl+Z or Command+Z once. Now, I want you to click Off the graphics to deselect them, then click on the H in order to select it and press Ctrl+X or Command+X on the Mac in order to cut it to the clipboard. Then press the T key in order to get to the Type tool and click in front of the S in sans serif in order to position the blinking insertion marker right there at the beginning of that paragraph.
Now, I am going to go on to the Object menu, I am going to choose Anchored Object and I am going to choose Insert, this guy right there, and this is a very complicated semi-mind numbing dialog box that you are about to discover and it takes a lot of work in order to go through it manually, but the great news is once you do it and then you setup an Object Style as we will later you never have to visit this dialog box again where this specific kind of margin graphic is concerned.
Alright, so I am going to go ahead and set the Height value to 1 pica tall (1p0), let's see, just so you can see what that means. What I really wish we had here was a control to just say, don't worry about Height and Width, just let the graphic be in charge, but at this point it's asking us for specific Height and Width values. Actually the width of this column over on the right side of the page or it would appear on the outside of the page, so it would appear on the left side of the left-hand page. It's exactly 6 pica 6 points wide (6p6).
So you could change Width value to the exact width of the column if you want to, it doesn't really do us any good, but you could if you want. Now, I do want my graphics to go back and forth depending on whether they are on the left-hand page or the right-hand page. So I am going to turn on Relative to Spine. So we are not absolutely going right or absolutely going left. And now we are asked, this is the point at which things get pretty complicated here, we are asked for the Reference Point inside the Anchored Object that is the H. What's the Reference Point inside the H going to be? And I am going to keep it toward the inside top edge of that H. So this inside point is going to be the Reference Point for the H. For the Anchored Position that is this guy, the sans serif is where the anchoring is emanating from.
It's Anchoring Point, it's Reference Point is going to be the outside of the text frame. So in other words, we've got the outside of this text frame right there and then the inside of the H right there and then we are going to have some space between them. So now, it's asking us Horizontal Relative To, so X Relative To what, well the Text Frame. We'll keep it relative to this big text frame right there. And then what's the Offset going to be? This offset right there, the gutter width which happens to be by the way 0.25 inches, which is the same as 1 pica 6 points (1p6) as soon as I press the Tab key you can see it updates for me.
Y Relative To; so where is the height of the H, where is it going to align? X Relative To; which is asking how is the H going to align vertically, and I was telling you it needs to align to the top of the cap heights, right? So I'll change Line for the line of text, the line of text where the anchor point is, Cap Height is what I want and Y Offset is 0, we want it to align exactly to that Cap Height. Then it's asking should it keep the object within the Top/Bottom Column Boundaries, preventing it from going into the page margin? And I say, Yes, we don't want it to go into the page margin and that would look bad, and then it's saying, should I Prevent Manual Positioning of this object? So other people working inside the document can't mess it up, which sounds good, but if you are the only one working in a document or you have a few other trusted designers, you are going to give yourself more wiggle room if you leave this checkbox Off.
So that's what I am going to do. I am going to click OK and it creates this little guy, this little rectangle over here in the right-hand side. Now, currently the rectangle has a black stroke that's not what we want. So I am going to press the Slash key, it's the same key that contains the Question Mark and that's going to set the stroke to None, and the stroke was Active by the way, so I set it to None. So we have no stroke, which is really important because otherwise, we are going to have stroke around our H which I don't want, we are going to stroke the frame, which would look bad. Now, go up to the Edit menu and I want you to choose Paste Into or press Ctrl+Alt+V or Command+Option+V on the Mac in order to paste the H into this tiny little frame so it doesn't look right at all and actually the H is too far down as well as you can see, because it's trying to keep the H in the same position where it was, kind of defeats the whole purpose, but this is the way it works at first.
Then I want you to go to this little icon up here in the Control palette that says Fit Frame to Content. You can either click on it or you can press the keyboard shortcut Ctrl+Alt+C, Command+Option+C on the Mac. Either one is going to go ahead and fix that frame tight to the H and the H is going to be in the proper location and everything, that's it, that's how you create an Anchored Object that takes care of the problem that we were having with the H. Now, I am going to show you some little sort of Anchored Object tidbits that you should be aware of in the next exercise.
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