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Like other page layout applications, InDesign allows users to control the appearance of every element on a page. It helps format elements with style sheets, which collect formatting attributes for easy replication. But that's where the similarities end. InDesign CS3 One-on-One: Style Sheets demonstrates why InDesign's style sheets are far more powerful than anything found in any other page layout program. Pioneering electronic publisher and author Deke McClelland goes to the heart of InDesign's style sheets, and discusses how they define and guide just about every other program feature. He covers how to format words, paragraphs, whole frames, objects, tables, and even entire stories with a single click. Exercise files accompany the course.
Download Deke's customized keyboard layouts for InDesign Style Sheets from the Exercise Files tab.
For those of you who've had enough of Cell Styles, I have very good news for you, we're done for now. In this exercise we're going to create a Table Style that's going to bind all of the Cell Styles together. Like rings in a strange adventure world filled with Hobbits. [Laughs.] We're going to bind them, that's what we're going to do. And we're going to do that inside of this big Sauron of a document here, it's called Cell Styles P&AF.indd. See I am just taking it for granted that you are a big nerd.
I think I can, but some of you are going to be going, what the he...? Anyway, Cell Styles P&AF stands for Present and Accounted For.indd found inside the 06 tables styles folder and notice that we have got all of our Cell Styles, all four of them. So there is Table Head that goes at the top here. And then we have Songs and Artists, which is the body and then first column and last column, which I think speak for themselves. Now we're going to go ahead and join them into a Table Style, so I want you to switch to the Table Styles palette, either by clicking on its tab or by going up to the Window menu, choosing Type and Tables and then choosing Table Styles, like so.
And having done that I want you to go ahead and Alt+Click or Option+Click on the little page icon, to bring up the New Table Style dialog box. And incidentally, I should have mentioned, I do not have anything on a page selected right now. I didn't bother to select anything inside the table, so you can just go ahead and press Ctrl+Shift+A Command+Shift+A on a Mac to deselect everything. Then let's go ahead and call this thing Disc contents, because that's what it represents. Based On should be set to No Table Style, because, well, there is no Table Style that we can set it to. So might as well leave that alone.
Shortcut, you can set if you like. That's totally up to you. Here is where the real action is. Friends, we have got Cell Styles down here and you may recall that Cell Styles can have Paragraph Styles nested inside of them. In fact, you should assign Paragraph Styles to Cell Styles. You can't assign Paragraph Styles directly to table styles, instead you go with a middleman there, you assign the Cell Styles to the Table Styles. So really Table Styles are just holders, just containers for lots of Cell Styles. We have the Header Rows. I want you to go ahead and set Header Rows to Table head, like so, and by the way we have got Preview checkbox turned on. That's not going to do you a lick of good, because we haven't assigned a style to anything, so we don't have anything to preview.
So you are not going to see any changes on the current screen, but just follow along here. Header Rows are set to Table head. Footer Rows- we don't have footers in this table, so don't worry about that. Body Rows. You're going to need body rows, we'll go ahead and set that to Songs & artists. And then for Left Column, that will be First column and Right Column will be of course Last column, same diff, right? And that pretty much takes care of everything with one exception. I want you to go over to Table Setup right there, so you can press Ctrl+2, Command+2 on a Mac if you want to. And I just want you to eradicate any hint of a table border.
Table borders are eliminated automatically. They are superseded by the cell borders, but why have those two competing with each other, why have that friction, I ask you? Let's have everybody get along by changing Weight to (0) zero point, so that there is no table border going on competing with anything else inside of the table. And then go ahead and click OK in order to accept your new Disc contents Table Style. Now as I said, we haven't got any way to preview what we have done unless we go ahead and eradicate the Cell Styles that we have already applied to this table.
So here is what I am going to do. I am going to grab my Type tool, click inside the table at some place and press Ctrl+Shift+A or Command+Option+A on the Mac in order to select the entire thing. And then I want you to go over to Cell Styles, because see, we have already formatted the entire table using the independent Cell Styles. So let's go ahead and get rid of that. I want you to click on None. Just click on None, it's going to destroy everything. It's going to be the end of your table. It's like setting all the text to be invisible or you know a 100 points tall so it all falls off the cells or something, something horrible is going on there, I am not sure what.
But we're devastating the table at this point. But we're going to make it all better, when we go to Table Styles and click on Disc contents and notice that completely formats the entire table in one click. Now if you see this little phenomenon here where there is a plus sign after discontents, I want you to go ahead and Alt+click or Option+Click on discontents, to make sure that you are clearing any and all overrides, any local overrides inside that table. Then just go ahead and press Ctrl+Shift+A or Command+Shift+A on the Mac to deselect the table and the deed is done. We have now created a Table Style filled, just rife with Cell Styles.
Well done. In the next exercise we are going to begin to take this second table the one that's really just a tabbed list, we're going to convert it into a table and style it in one operation. Check it out.
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