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Creating URLs from hyperlinks

From: InDesign CS5: Interactive Documents and Presentations

Video: Creating URLs from hyperlinks

If you have a lot of URLs in your layout that links to products on your company's web site, you probably would like them to actually work. If you only have a few links, you can always manually make them yourselves but having InDesign create them for you is a big timesaver. To atomically create all of the URLs, the hyperlinks we're going to come over to the Hyperlink panel and go inside the panel menu, and there is a new feature in CS5 called Convert URLs to Hyperlinks. When I select this, a dialog will pop up and give me few options. Now I can choose specifically what area do I want to search from. By default, it's the document, the entire thing.

Creating URLs from hyperlinks

If you have a lot of URLs in your layout that links to products on your company's web site, you probably would like them to actually work. If you only have a few links, you can always manually make them yourselves but having InDesign create them for you is a big timesaver. To atomically create all of the URLs, the hyperlinks we're going to come over to the Hyperlink panel and go inside the panel menu, and there is a new feature in CS5 called Convert URLs to Hyperlinks. When I select this, a dialog will pop up and give me few options. Now I can choose specifically what area do I want to search from. By default, it's the document, the entire thing.

But if I want I can come in here and select more of the text and I can narrow it down to just my selection or particular the story if my cursor was sitting in a story. For now we are going to stick with the document. Now every link that I find I could apply a character style to it if I like, such as an underline or changing its color. But for now I don't really want to do that so I am going to leave that alone. If I want to find one of my URLs, I can click the Find button, and it will bring me to the first URL inside the document which happens to be at the bottom of the first page for explorecalifornia.org.

If I want to convert just this one, I can hit the Convert button and then move onto the next one. But I am going to convert them all really quickly by hitting the Convert All button and it lets me know that I've converted seven of them. I'm going to click OK and hit Done. Now if I deselect I'm just going to hit Command+Shift+A, Ctrl+Shift+A in the PC, and I want them to take a look at some of these. For Hyperlink 26 you can see its explorecalifornia.org. Then at 28 it's livingdesert.org and if I want to know where this is in my layout, I can select it and then inside my panel menu choose Go to Source.

Now with this selected I'm going to zoom in. So click Command+Plus or Ctrl+Plus a few times zoom in on it and we see it inside our layout. If I want to change this to have it go to maybe livingdesert.org/home, I could type in here and change it and it would update for the URL. Now the text inside the layout itself wouldn't update. It would be just be the URL. But looking down a few more there is a particular issue I want to pay attention to. You can see hyperlink 29 says www.california and hyperlink 30 has -wine.org, which looks a little strange.

I am going to deselect and just click off to the side over here and I'm going to hyperlink 29 and say Go to Source. When I do this, you're going to see that the actual hyperlink is the www.california-wine.org, and it did see that. Unfortunately, one of the problems with this feature is InDesign isn't smart enough to be able to grab the entire URL if there is a dash in it. So if you do have a lot of URLs with dashes, this feature isn't really going to be a big help.

It may help you find half of them, but then you're going to have to manually convert the rest. So to convert this I'm going to select california-wine.org and copy that to the clipboard. I'm going to click on Hyperlink 29, and I'm going to paste in the URL that I copied and hit Enter. Now that I've got that done this hyperlink is working fine. But I'm going to deselect, and I need to get rid of number 30 because it doesn't go anywhere and I don't want it. So if I select this, I can go to my panel menu and choose Delete Hyperlink/Cross-Reference. When I delete this it's going to say, are you sure you want to do it, and I am like Yes, I want to get rid of it, and now it's gone.

Now that I have my have my hyperlinks finished, let's export this to an interactive PDF so we can test them to see how they work. I am going to File > Export. I am going to go to my Desktop, and we are going to choose Adobe PDF (Interactive), and we already got one here I am just going to replace, and we are going to make sure that we view it after exporting and the rest of the options are fine. We will click OK. Take a moment while it exports. It's going to do its thing, and now that it's open inside the Adobe Reader we can take a look at it.

So in here we see all the pages and if I mouse over, it will tell us with a little tooltip, it just wants to go to explorecalifornia.org. When I click on this Acrobat is going to give me a security warning, where it just wants to make sure that this is a safe web site. I am going to allow it and will open up its web browser and bring me to the web site. While this feature is a welcome addition, it's still a good idea to double-check all of your links before you publish your document. If there happens to be a typo inside your document the link will actually have a typo and it won't go to the correct web site.

Show transcript

This video is part of

Image for InDesign CS5: Interactive Documents and Presentations
InDesign CS5: Interactive Documents and Presentations

83 video lessons · 27329 viewers

James Fritz
Author

 
Expand all | Collapse all
  1. 1m 56s
    1. Introduction
      1m 18s
    2. Using the exercise files
      38s
  2. 11m 45s
    1. Interactive documents: Born Magazine
      1m 49s
    2. Annual report case study: Unitus
      1m 44s
    3. Self-publishing
      1m 59s
    4. Digital books: iBooks, ePub
      2m 15s
    5. Digital newspapers: Times Reader
      1m 51s
    6. Digital magazines: Wired, iGIZMO, The New Yorker
      2m 7s
  3. 12m 32s
    1. Setting preferences for interactive documents
      2m 36s
    2. Customizing the workspace
      3m 6s
    3. Understanding intent and presets
      2m 21s
    4. Working with images
      2m 37s
    5. Installing scripts
      1m 52s
  4. 9m 40s
    1. Comparing PDF and SWF presentations
      2m 5s
    2. Presenting from InDesign: Presentation mode
      2m 2s
    3. Presenting a SWF
      1m 50s
    4. Presenting a PDF
      1m 8s
    5. Creative tip: Practice your presentation
      2m 35s
  5. 33m 42s
    1. What we're going to build
      1m 28s
    2. Previewing your layout with the Preview panel
      3m 25s
    3. Creative tip: KISS (Keep It Super Simple)
      3m 11s
    4. Setting up a presentation with layers
      5m 21s
    5. Creating a navigation system
      5m 5s
    6. Creating a title and content slides
      4m 40s
    7. Overriding master page items
      3m 21s
    8. Setting page transitions
      2m 31s
    9. Creating hyperlinks
      2m 26s
    10. Using the slug for notes
      2m 14s
  6. 23m 30s
    1. Adding a Full Screen button with a tool tip
      4m 15s
    2. Creating PDF bookmarks in InDesign
      3m 19s
    3. Using a button to go to a specific page in a PDF
      3m 11s
    4. Using animation inside a PDF presentation
      6m 15s
    5. Exporting your presentation to interactive PDF
      4m 6s
    6. Creating a PDF Portfolio presentation
      2m 24s
  7. 29m 50s
    1. Exploring the Animating Encyclopedia Script
      6m 24s
    2. Using the Animation panel
      3m 38s
    3. Animating a list
      2m 28s
    4. Designing an alternate navigation
      3m 35s
    5. Creating a multistate object
      4m 25s
    6. Creating a page number indicator
      1m 59s
    7. Animating an opening page
      1m 53s
    8. Using Page Turn vs. Page Curls
      2m 4s
    9. Exporting your presentation to SWF
      2m 21s
    10. Watching out for transitions with animations
      1m 3s
  8. 24m 3s
    1. What we're going to build
      1m 43s
    2. Creative tip: Breaking down a complex animation
      3m 2s
    3. Taming the Timing panel
      1m 43s
    4. Animating on a motion path
      3m 2s
    5. Creating a sound hot spot
      2m 34s
    6. Creating a slideshow with a multistate object
      1m 50s
    7. Creating a loaded button
      2m 43s
    8. Creating an interactive map
      4m 25s
    9. Creative tip: Have fun!
      3m 1s
  9. 15m 38s
    1. What we're going to build
      1m 19s
    2. Creating the opening transition
      4m 20s
    3. Creating a logo slideshow
      2m 34s
    4. Animating the color palette
      3m 44s
    5. Combining multistate objects and buttons
      3m 41s
  10. 28m 45s
    1. What we're going to build
      1m 26s
    2. Building an interactive table of contents
      4m 19s
    3. Building a navigation system
      2m 9s
    4. Creating PDF-only buttons
      3m 1s
    5. Using a SWF slideshow in a PDF
      4m 14s
    6. Placing a video and using the Media panel
      3m 59s
    7. Setting navigation points
      3m 24s
    8. Placing a video from a URL
      2m 2s
    9. Creating URLs from hyperlinks
      4m 11s
  11. 22m 40s
    1. Preparing your layout for Export
      5m 7s
    2. Handing off your InDesign layout to Flash
      3m 11s
    3. Opening the FLA file in Flash CS5 Professional
      2m 33s
    4. Adding a stop command and testing the movie
      2m 22s
    5. Fixing the buttons
      3m 8s
    6. Importing a video into Flash
      1m 45s
    7. Editing the animations
      2m 59s
    8. Publishing a SWF
      1m 35s
  12. 17m 0s
    1. Avoiding legacy media
      1m 11s
    2. Converting a video into FLV with Adobe Media Encoder
      1m 52s
    3. Using the JPG Pass-Through filter
      2m 32s
    4. Avoiding compatibility issues
      3m 7s
    5. Slimming down your FLA
      2m 41s
    6. Sharing motion presets
      3m 40s
    7. Testing hyperlinks in a SWF
      1m 57s
  13. 34s
    1. Further Recommendations
      34s

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