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If you have a lot of URLs in your layout that links to products on your company's web site, you probably would like them to actually work. If you only have a few links, you can always manually make them yourselves but having InDesign create them for you is a big timesaver. To atomically create all of the URLs, the hyperlinks we're going to come over to the Hyperlink panel and go inside the panel menu, and there is a new feature in CS5 called Convert URLs to Hyperlinks. When I select this, a dialog will pop up and give me few options. Now I can choose specifically what area do I want to search from. By default, it's the document, the entire thing.
But if I want I can come in here and select more of the text and I can narrow it down to just my selection or particular the story if my cursor was sitting in a story. For now we are going to stick with the document. Now every link that I find I could apply a character style to it if I like, such as an underline or changing its color. But for now I don't really want to do that so I am going to leave that alone. If I want to find one of my URLs, I can click the Find button, and it will bring me to the first URL inside the document which happens to be at the bottom of the first page for explorecalifornia.org.
If I want to convert just this one, I can hit the Convert button and then move onto the next one. But I am going to convert them all really quickly by hitting the Convert All button and it lets me know that I've converted seven of them. I'm going to click OK and hit Done. Now if I deselect I'm just going to hit Command+Shift+A, Ctrl+Shift+A in the PC, and I want them to take a look at some of these. For Hyperlink 26 you can see its explorecalifornia.org. Then at 28 it's livingdesert.org and if I want to know where this is in my layout, I can select it and then inside my panel menu choose Go to Source.
Now with this selected I'm going to zoom in. So click Command+Plus or Ctrl+Plus a few times zoom in on it and we see it inside our layout. If I want to change this to have it go to maybe livingdesert.org/home, I could type in here and change it and it would update for the URL. Now the text inside the layout itself wouldn't update. It would be just be the URL. But looking down a few more there is a particular issue I want to pay attention to. You can see hyperlink 29 says www.california and hyperlink 30 has -wine.org, which looks a little strange.
I am going to deselect and just click off to the side over here and I'm going to hyperlink 29 and say Go to Source. When I do this, you're going to see that the actual hyperlink is the www.california-wine.org, and it did see that. Unfortunately, one of the problems with this feature is InDesign isn't smart enough to be able to grab the entire URL if there is a dash in it. So if you do have a lot of URLs with dashes, this feature isn't really going to be a big help.
It may help you find half of them, but then you're going to have to manually convert the rest. So to convert this I'm going to select california-wine.org and copy that to the clipboard. I'm going to click on Hyperlink 29, and I'm going to paste in the URL that I copied and hit Enter. Now that I've got that done this hyperlink is working fine. But I'm going to deselect, and I need to get rid of number 30 because it doesn't go anywhere and I don't want it. So if I select this, I can go to my panel menu and choose Delete Hyperlink/Cross-Reference. When I delete this it's going to say, are you sure you want to do it, and I am like Yes, I want to get rid of it, and now it's gone.
Now that I have my have my hyperlinks finished, let's export this to an interactive PDF so we can test them to see how they work. I am going to File > Export. I am going to go to my Desktop, and we are going to choose Adobe PDF (Interactive), and we already got one here I am just going to replace, and we are going to make sure that we view it after exporting and the rest of the options are fine. We will click OK. Take a moment while it exports. It's going to do its thing, and now that it's open inside the Adobe Reader we can take a look at it.
So in here we see all the pages and if I mouse over, it will tell us with a little tooltip, it just wants to go to explorecalifornia.org. When I click on this Acrobat is going to give me a security warning, where it just wants to make sure that this is a safe web site. I am going to allow it and will open up its web browser and bring me to the web site. While this feature is a welcome addition, it's still a good idea to double-check all of your links before you publish your document. If there happens to be a typo inside your document the link will actually have a typo and it won't go to the correct web site.
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