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If you've ever viewed a really long PDF document, like a manual or a book, you might've come across the Bookmark panel in Adobe reader or Acrobat. If you're looking for a certain part of a PDF, it is valuable to quickly get to that area that you want to read just by clicking the bookmark. While it's possible to create these bookmarks in Acrobat Pro, it is far easier to create them inside InDesign. Let's get started creating some bookmarks inside this presentation. We're going to begin by opening up the Bookmarks panel. If you don't have this Bookmark panel open, you can go to Window > Interactive > Bookmarks.
What we're going to do is we're going to select the word "explore", and we're going to press New. Inside it names it "explore", the text that was selected. I want to name this Explore California. Now let's make a bookmark for the next page. I'm going to double-click on page 2, select Desert To, and make a new bookmark. It's going to put the text "Desert to" in, and I'm going to change this to Desert to Sea. I'm going to copy this text to the clipboard.
When I go to page 3, I'm going to select Tour Info, make another bookmark, and I'm going to paste in Desert to Sea in front of it, because this is the Tour Info for Desert to Sea. Now I'm going to repeat this process for the rest of the pages. Now that we have all these bookmarks finished, let's organize them with a process called nesting. Nesting is the process of putting the bookmarks inside each other in little groups, so they're a little more organized. I'm going to grab Desert to Sea and drag it inside Explore California and then Desert to Sea: Tour Info and put that inside Desert to Sea.
I'm just going to repeat this process and keep putting the Tour Info inside the one that's above it. This way we can dial it down to get to the Tour Info, but if we don't need to see the Tour Info, it's not going to be on our way. Now, I have all the bookmarks nested. I can collapse them all and just see Explore California for the presentation. But if I open it up I can see all of the sections and if I need to go to the Tour Info, I can see it. Now these bookmarks will be useful inside the PDF, but they also can be used inside the InDesign layout.
If I want to jump to a page, I can just double-click on the bookmark, and it brings me to that page. Now that these are finished, let's export to an interactive PDF. File > Export > Adobe PDF (Interactive), to our Desktop. We'll click Save. We'll make sure View PDF After Exporting is turned on. We'll click OK. Now that we're inside Acrobat, we have access to our bookmarks, but we don't see them right away. If you were to going to give this PDF to someone else, they might not realize that you have bookmarks.
Using Acrobat professional, we can set up the initial view of the document to always display the bookmarks. We're going to go to File > Properties > Initial View, and change the Navigation tab to Bookmark panel, and click OK. I'm going to open this right now, and when I save this PDF, the next time I open it the Bookmark panel will be open immediately. If I want to jump to any of the pages, just like inside InDesign, I can click on the bookmark, and it brings me to the page.
Having your Bookmarks panel open is a great way to encourage people to use them inside your PDF.
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